Administrative Office Support Specialist with Scheduling Expertise
Resume:
Nelya Vasylyeva
Stevenson Ranch, CA ***** • 310-***-**** • *********@*****.***
Objective
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Accomplishments
Held first-point-of-contact for all internal and external communications with executive-level officers.
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Computer Proficiency - Created PowerPoint presentations that were successfully used for business development.
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Implemented new, interactive employee scheduling system to monitor, gauge and project staffing needs.
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Skills
• Customer service • Office administration
• Computer skills • Data entry
• Administrative support • Time management
• Customer and client relations
Work History
Fashion Designer and Business Partner, 2008 to Current Nelli Rosh Design Studio, LLP – Stevenson Ranch, CA Design high-end evening clothing for special occasions and appearances aligned with market trends and client preferences.
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Consult individuals and companies as a professional fashion designer and photo stylist (film studios, etc.).
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Collaborated with manufacturers to ensure quality production standards and timely delivery schedules.
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Combine business and technical skills to deliver creativity in a modern fashion. Extensive experience in developing designs by hand and computer.
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Conducted trend analysis to inform design strategies and maintain competitive edge in the fashion industry.
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• Www.nellirosh.com
• Outstanding Accomplishments as a Fashion Designer::
• San Francisco Update 2012, TheBAYFashion Magazine
• “The Best” Designing Dreams in Sacramento Town 2011
• Miss Sacramento 2010 Sussan Romanishin, in Nelli Rosh design
• Participated in Sacramento Fashion Week, 2012, 2013 Sales Associate (accessories department), 12/2023 to 01/2024 Nordstrom at the Americana – Glendale
Personal Helper, 2022 to 2023
Amani Exceptional Service – Sacramento, CA
• Assisted clients with daily living activities, enhancing their quality of life.
• Developed personalized care plans to address individual client needs effectively. Collaborated with medical professionals to develop strategies for managing clients'' health conditions or disabilities, resulting in a higher quality of life for those individuals.
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Administrative Assistant, 2013 to 2023
Knowledge Loop, Inc. – San Mateo, CA
Responsible for accounts payable and receivables. Collect monthly timesheets from professional services consultants, create customer invoices and follow up with customers to make sure invoices are paid on time. Create labor utilization reports for the company management. Assist with the P&L calculations.
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Collect receipts and expense reports from consultants. Verify that receipts and expense reports match company policy and process reimbursements accordingly. Follow up with consultants when expenses are not in compliance with the company policy.
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Organize employee files. Make sure that all consultants have properly signed employment agreements, employment authorization forms, etc. Scan employee files and maintain electronic documents system.
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• Www.KnowledgeLoop.com
Business Office Staff, 2011 to 2012
San Francisco Health Care and Rehab, Inc. – San Francisco, CA
• Supervised patient care activities and ensured compliance with health and safety regulations. Worked in the Business Office of 3rd largest Skilled Nursing Facility in San Francisco. Performed various clerical, accounting and administrative tasks. Helped reconcile vacation and sick days balances.
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Received vendor invoices and entered them into QuickBooks. Paid invoices out of QuickBooks. Reconciled QuickBooks balances with the Bank accounts and credit cards. Performed QuickBooks maintenance by excluding duplicate entries resulted from multiple systems consolidation (ex. Bank and credit card payments).
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Collected and organized receipts. Created reference system to match receipts with entries in QuickBooks.
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• Www.SFHCR.com
• Trained new staff on operational procedures and best practices for patient interaction. Implemented innovative problem-solving techniques during challenging situations, resulting in swift resolution of issues without compromising quality standards.
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Education
Associate Degree: Finance, 01/1996
Center of Postsecondary Education, Ministry of Finance and Statistics - Ukraine Diploma: Applied Science in Fashion Design & Marketing Diploma, 01/2011 International Academy of Design & Technology - Sacramento, CA Consistently in the top 10% of the class (in all programs) BS: Finance, 01/2004
Kharkiv State University - Kharkiv, Ukraine
Other Activities
Participated in a number of fashion related competitions as a jury member or panelist Give talks on fashion design subjects, Merchandising Principles, Practices and Marketing Certifications
Bachelor's Degree in Finance
Hobbies
Creating beautiful things through fashion design and other creative venuesl. Personal
I believe that the basic training in the areas of finance and design helps to understand complex problems of today's business environment and to solve them effectively and elegantly, leveraging cross discipline knowledge and good understanding of the problem.
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• Qualities: Hard-working, proactive, and very creative employee
• Values: Discipline, quality of work, team, results and customer orientation.
• Employment Authorization: US Citizen
Languages
Russian
Native or Bilingual
English
Professional Working
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