Executive Administrative Assistant with Records Management Expertise

Professional summary

Executive Administrative Assistant with 10+ years of municipal and legal administrative support, specializing in records management, digital filing, and document drafting. Demonstrates strong calendar and meeting coordination, process optimization, and legal compliance skills that improve accessibility and reduce risk. Drives operational efficiency through digitization initiatives and collaborative problem-solving, seeking to support executive decision-making and scale administrative systems for long-term resilience. Skills

Document drafting Records management

Adaptability Legal analysis

Professional ethics Digital filing

Process optimization Team collaboration

Employment history

County of San Bernardino Executive Administrative Assistant III San Bernardino, CA Mar 2024 - Sep 2025

Best, Best & Krieger Law Offices – Canon Business Solutions Records Technician Riverside, CA Feb 2024 - Dec 2024

Catharina Cecchini

Executive Administrative Assistant

211 E Manfield St, Riverside, United States, 92507 951-***-****

********@*****.***

Prepared board meeting agendas and minutes ensuring accurate recordkeeping and timely distribution. Processed expense reports and invoices with error-free entries to support budget accuracy. Handled high-volume calls and emails to maintain prompt stakeholder communication Demonstrated strong organizational skills by managing executive calendars, ensuring seamless scheduling and coordination of critical meetings.

Implemented a digital filing system, significantly improving document retrieval speed and accuracy for the executive team.

Maintained a positive atmosphere by actively engaging with team members, enhancing workplace morale and productivity.

Improved document accessibility by implementing efficient electronic filing systems. Minimized physical storage through successful document digitization initiatives. Developed company policies for document retention and disposal. Ensured compliance with industry regulations by updating internal guidelines. Streamlined tracking by scanning documents and assigning identification numbers. Caliber Home Loans – Fort Settlement National Title Officer Assistant II Ontario, CA Feb 2019 - Apr 2024

City of Riverside – City Attorney’s Office Legal Support Specialist Riverside, CA Feb 2017 - Feb 2019

Equity Title Company Title Officer Assistant Santa Ana, CA Feb 2015 - Feb 2019

Education

Real Estate School Los Angeles, California

Apr 2018 - Aug 2018

Notre Dame High School

Ensured compliance in title documents, enhancing accuracy and legal standards. Generated comprehensive title reports to support real estate transactions. Secured underwriter approvals for complex transactions. Drafted legal documents including deeds and mortgages. Monitored state and federal regulations to mitigate risk and prevent fraud. Managed sensitive case files ensuring confidentiality. Coordinated communication between attorneys, clients, and agencies. Supported litigation attorneys with research and trial preparation. Drafted interrogatories and document requests.

Ensured accurate title searches and property record reviews. Prepared compliant closing documents.

Identified and resolved title transfer issues.

Improved efficiency through digital and physical filings.

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