Senior Executive Assistant Corporate Operations Specialist

Carolyn Lindstrom

Wall, NJ *****

********@*******.*** 732-***-****

Senior Executive Assistant Corporate Executive Operations

Results-driven Senior Executive Assistant with a strong corporate background supporting C-suite and senior executives in fast-paced, regulated, and matrixed organizations. Trusted operational partner known for sound judgment, discretion, and the ability to manage complex priorities while enabling executive effectiveness. Brings demonstrated expertise in executive operations, governance coordination, real estate administration, and legal support, with a consistent focus on efficiency, accuracy, and business continuity.

Core Competencies

·C-Suite & Senior Leadership Support

·Executive Calendar, Travel & Expense Management

·Board, Governance & Committee Administration

·Executive Communications & Presentations

·Program & Project Management

·Real Estate Portfolio & Licensing Oversight

·Confidential & Sensitive Information Management

·Process Improvement & Operational Excellence

·Cross-Functional Stakeholder Coordination

·Compliance & Regulatory Documentation

Professional Experience & Impact

Executive & Corporate Leadership Support

·Provided comprehensive, high-level administrative support to C-suite and senior executives, acting as a strategic partner and primary point of coordination.

·Managed complex calendars, travel logistics, expense reporting, and executive communications to ensure optimal use of leadership time.

·Prepared executive briefing materials, reports, and presentations for senior leadership and Board-level audiences.

·Coordinated leadership meetings, corporate events, and executive offsites while maintaining strict confidentiality and professionalism.

Governance, Board & Committee Management

·Supported multiple governance and executive committees (AdCom, ExCom, TAB), ensuring adherence to corporate policies, governance standards, and record-retention requirements.

·Developed governance tools, templates, and training resources to drive consistency, compliance, and operational efficiency across business units.

·Partnered with senior leaders on governance initiatives, resolutions, and executive-level communications.

Program, Project & Operations Management

·Managed concurrent, cross-functional projects, monitoring timelines, deliverables, and stakeholder alignment.

·Oversaw logistics for corporate meetings, conferences, and award programs, including vendor coordination and reimbursements.

·Identified opportunities to streamline administrative workflows, reporting, and processes, improving operational effectiveness.

Communications, Reporting & Stakeholder Engagement

·Collaborated with leadership and business teams on internal communications, executive updates, and engagement initiatives.

·Edited and curated corporate newsletters and executive communications to ensure clarity, consistency, and alignment with business objectives.

·Maintained dashboards, reports, and documentation to support data-driven decision-making by senior leadership.

Real Estate & Licensing Administration

·Managed a $5M nationwide real estate portfolio encompassing 51 corporate and branch locations.

·Coordinated lease negotiations, renewals, and relocations in partnership with executives, legal counsel, and regional leadership.

·Ensured compliance with state and local licensing and regulatory requirements, reducing risk and supporting uninterrupted operations.

Legal & Corporate Compliance Support

·Supported legal teams in personal injury and malpractice matters, managing documentation, filings, and discovery processes.

·Drafted and reviewed pleadings, motions, and discovery materials with a high degree of accuracy and confidentiality.

·Served as liaison between legal counsel, internal stakeholders, and external parties to facilitate efficient case management.

Education

Cittone Institute of Technology

Technical Skills

·Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

·Smartsheet Concur Abacus

·DirectVote Live Agenda Tool

·LiveNote E-Filing Stenography

Certifications

·Notary Public, State of New Jersey

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