Administrative Support Professional with 3+ Years Experience

Nóinín Mannion O’Donnell

Vancouver, BC 604-***-**** *************@*****.***

PROFESSIONAL PROFILE

Detail-oriented administrative and communications professional with over 3 years of experience in professional office and client-facing environments. Proven ability to support daily operations through scheduling, documentation, record management, and coordination in fast-paced settings. Recognized for strong written and verbal communication skills, sound judgment, and the ability to work independently and collaboratively within diverse teams. Committed to continuous learning and respectful engagement with diverse perspectives.

CORE SKILLS

Administrative & Office Support

● Calendar and meeting coordination, travel arrangements, and scheduling

● Records management, filing systems, and documentation control

● Invoice processing, expense tracking, and inventory coordination

● Typing speed 40+ w.p.m.

Communication & Collaboration

● Professional written and verbal communication

● Drafting correspondence, reports, and meeting minutes

● Liaising with internal teams, clients, vendors, and external stakeholders

● Courteous, tactful, and confidential approach in sensitive situations Organization & Productivity

● Strong planning, prioritization, and multitasking skills

● Ability to meet multiple deadlines in changing environments

● Independent problem-solving with initiative and accountability Technology

● Microsoft Office (Word, Excel, Outlook) –Advanced

● Google Workspace

● Videoconferencing tools (Zoom, Microsoft Teams)

● Adobe Creative Suite

PROFESSIONAL EXPERIENCE

Administrative Assistant

Newport Trade inc. – Vancouver, BC

February 2024- present

● Coordinated meetings, appointments, and travel arrangements for managers and supervisors

● Developed and maintained efficient filing and organizational systems

● Managed travel and expense reports with accuracy and attention to detail

● Opened, sorted, and distributed departmental correspondence in a timely manner

● Purchased and maintained office supply inventories

● Greeted visitors and coordinated meetings with appropriate staff

● Recorded, transcribed, and distributed meeting minutes while tracking follow-up actions Store Associate / Administrative Support

Stock Home Design – Vancouver, BC

April 2023 – February 2024

● Supported daily administrative operations, including scheduling, email correspondence, and document management

● Prepared monthly performance and sales reports to support planning and forecasting

● Assisted with inventory management, invoice processing, and stock intake

● Coordinated team schedules and supported workflow efficiency

● Responded to client and customer inquiries across phone, email, and digital platforms Administrative Account Associate

ClearStory International – Dublin, Ireland

November 2021 – February 2023

● Provided administrative support in a professional office environment supporting senior consultants

● Managed calendars, meeting coordination, agendas, and follow-up action items

● Maintained accurate client records and confidential project documentation

● Prepared internal and weekly reports using media monitoring and tracking tools

● Coordinated communication with external stakeholders, exercising discretion and judgment Store Administrative Assistant

Søstrene Grene – Dublin, Ireland

February 2019 – December 2021

● Handled store administration including scheduling, inventory records, and staff documentation

● Supported HR-related tasks such as onboarding and training records

● Managed cash handling, shift reports, and operational documentation

● Resolved scheduling conflicts and responded to staff and customer inquiries professionally EDUCATION

Bachelor of Arts (Hons), Media and Cultural Studies Institute of Art, Design + Technology – Dublin, Ireland 2016 – 2020

VOLUNTEER EXPERIENCE

Mountbellew Tigers Special Olympics Club – Volunteer Coordinator / Administrative Assistant September 2022 – December 2022

● Supported data tracking, analysis, and reporting to inform campaign performance Coordinated volunteer scheduling and registrations

● Supported planning and documentation for events and activities Charity Concierge – Festival Liaison

August 2022

● Adapted operational procedures during COVID-19 to meet regulatory requirements Responded to calls and business inquiries

● Prepared team schedules and supported communication services

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