Administrative Assistant / Data Entry Specialist Resume

LaSheila Anderson

Bronx, NY

646-***-**** ● ********.********@*****.***

Jr. Administrative Assistant – Data Entry Specialist – Administrative Clerk – Office Assistant – Clerical Assistant – Receptionist/Accounts Receivable

Able to handle confidential material with discretion and proven diplomacy, Ability to multi-task. Ability to work well under pressure and prioritize work. Consistent attention to details. Superior communication skills and well-organized. Able to act independently and exercise good judgment. Demonstrates willingness to learn and grow. Pro-active in resolving issues.

CORE COMPETENCIES

Customer Service Motivated Multitasking Time management

Organized Data Entry Verbal & Written Communication

TECHNOLOGY: Microsoft Word/Excel, Outlook, Microsoft Office 365, Internet Browsing, Faxing, Copy Machine, Multi-line phone, Scanning, MRI, MDS, Purchase Ordering

EDUCATION & TRAINING

State University of New York

Business Office Technology Certificate in Microsoft Office 2010 (Word, PowerPoint, Excel)

Newbury College

AAS Administrative Assistant

PROFESSIONAL EXPERIENCE

2025 – Present Irvine Realty Group New York, NY Receptionist/Accounts Payable/Admin. Asst

Provide administrative support to ensure a smooth daily process for the property management team.

Manage and coordinate FedEx/UPS pick-ups and other courier services to ensure timely deliveries.

Sort and distribute incoming mail to appropriate team members.

Handle accounts receivable, processing checks daily to ensure accurate financial documents for each property.

Compiling monthly reports for managers and shareholders.

2015-2024 Nelson Management Group Queens, NY

Receptionist/Administrative Assistant

Provide comprehensive administrative support across multiple departments, ensuring smooth operations for the property management firm.

Coordinate and manage the mailing of rent bills, ensuring timely distribution for all tenants in 13 buildings.

Oversee scheduling of FedEx pick-ups and other courier services to ensure timely deliveries.

Perform bank reconciliations, manage check copy requests through online banking, and handle purchase orders for all buildings under management.

Draft and type lease renewals, maintain accurate and up-to-date tenant records.

Administer annual safety mailing for window guard, lead, and stove knob compliance for all 13 buildings, ensuring adherence to safety regulations.

Sort and distribute incoming mail to appropriate departments, maintaining an organized mailroom system.

Handle accounts payable, processing vendor invoices, ensuring timely payments, and maintaining accurate financial records.

Bind and file financial reports, maintaining organized filing systems for easy access to records.

Address and resolve customer service inquiries over the phone, providing prompt and courteous assistance to tenants and vendors.

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