Administrative & Document Control Specialist with 30+ Years Experience
Resume:
JOCELYN M. CUEVAS
Rasheed Malik Street, *** Zone 25, Building 24, Doha, Qatar
*********************@*****.***
EMPLOYMENT HISTORY
PROFILE SUMMARY
Dedicated and detail-oriented
Administrative and Document
Control Professional with over 30
years of combined experience in
HR, Procurement,
documentation, and general
administration within the
construction and industrial
sectors. Proficient in Aconex and
Oracle systems, with strong
organizational, multitasking, and
communication skills. Highly
adaptable, efficient, and capable
of working under pressure.
EDUCATION
Associate Diploma in Food
Services Management
Philippine Christian University,
Taft Avenue, Manila (1988–1993)
PERSONAL DETAILS
Nationality: Filipino
Languages: English / Tagalog
Religion: Iglesia Ni Cristo (INC)
Marital Status: Widowed (with 3
children)
EGEC Qatar for Engineering Consultations
Project – Post Contract Professional Consultancy Services for Cont. of QATAR SIDRA ACADEMY – ASHGHAL PROJECT
Reliever – Document Controller
Dec. 13, 2025 – Jan. 11, 2026
• Reporting to the Project Manager
• Receiving all incoming correspondences, MoM’s, Drawings and Technical Submittals.
• Maintaining a register logs of all incoming, outgoing mails, and all technical submittals, stamping and recording before circulation for distribution to the Project Manager
• Responsible of receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
• Distributing correspondence/ letters to all Engineers concern.
• Preparing outgoing transmittal, submittals and shop drawings transmittal of Civil, Architectural, Electromechanical and Structural drawings.
• Submitting letters and documents thru CTS and APMS Ashghal System.
FOCUS DESIGN PARTNERS – AL Ashmak Tower West Bay, Doha Qatar QIDDIYA PROJECT – SPEED RACE TRACK
Saudi Riyadh
Admin/ Document Controller
Aug 28, 2025 – Sept. 28, 2025
• Manage project documentation using Aconex for the Speed Race Track Project, including the preparation, registration, and distribution of documents.
• Maintain and update document control registers and logs for incoming and outgoing correspondence.
• Ensure that all project files are organized and easily retrievable for audits and reference.
• Coordinate document workflow approvals, revisions, and transmittals between departments.
• Track submission status and follow up on pending approvals to ensure compliance with project deadlines.
• Assist project managers and engineers with document-related inquiries and ensure proper version control.
RED LINE DOHA W.L.L. – Mansoura, Doha, Qatar
HR Admin Assistant
May 2022 – May 2025
• Assist in HR operations, including record keeping, contract preparation, and employee database management.
• Handle employee housing allocation, tenancy contracts, and accommodation issues.
• Manage petty cash for HR and office-related expenses.
• Coordinate onboarding and induction of new employees.
• Respond to employee inquiries and provide administrative support to HR and Operations teams.
• Coordinate with suppliers regarding payment schedules, invoice follow-ups, and document requirements.
• Assist in processing supplier payments by submitting required documents to the finance department.
• Handle basic bank-related tasks such as depositing checks, collecting statements, and coordinating transaction confirmations.
• Maintain accurate records of all finance-related documents, ensuring proper filing and confidentiality.
• Assisting other works of HR Department as directed by the HR Manager such as scanning, send email, photocopying, book binding for all employees/visas, tickets and other correspondence NABINA HOLDING / INTERIOR – Airport Road, Al Wakra St., Doha, Qatar Document Controller
June 2021 – Feb 2022 (Project-Based Contract)
• Controlled the flow of technical documents, drawings, and correspondences.
• Registered all incoming and outgoing documents using standardized numbering and version systems.
• Managed hard and soft copies of project documentation to ensure traceability and compliance.
• Assisted in report generation, archiving, and document transmittal for project closeout.
• Ensured adherence to Document Control Standard Operating Procedures (SOP). INFRAROAD TRADING AND CONTRACTING CO. LLC– Lusail City, Doha, Qatar HIA Airport Expansion Project
Document Controller / HR Admin Coordinator
Oct 2019 – June 2021
• Managed HR documentation for over 500 employees including onboarding, induction, and ID issuance.
• Processed Landside Pass applications for staff and subcontractors.
• Handled document tracking using Aconex and maintained updated logs.
• Coordinated between HR, HSE, and security departments for gate and vehicle passes.
• Assisted in the preparation of reports and maintained electronic archives. QD-CPC INDUSTRIES W.L.L. – Mesaieed Industrial City, Doha, Qatar Document Controller / HR Admin Coordinator
Nov 2016 – Sept 2019
• Managed internal communication, document control, and HR support functions for ISF and Wood Factory projects.
• Processed leave and travel requests, prepared settlements, and maintained personnel files.
• Issued delivery notes and monitored production documentation.
• Coordinated visitors and maintained attendance records. COMBINED GROUP TRADING & CONTRACTING CO. W.L.L. – Doha, Qatar Secretary cum Document Controller
May 2013 – Feb 2016
• Performed document control and secretarial tasks including correspondence, purchase orders, and filing.
• Maintained project logs for drawings, submittals, and purchase requisitions.
• Handled supplier coordination, LPO issuance, and delivery follow-ups.
• Prepared reports and ensured compliance with company procedures. RRDC MAINTENANCE & GENERAL SERVICES – Philippines
Admin / Accounts Assistant
Aug 2005 – Mar 2013
• Handled HR and accounting documentation.
• Assisted with payroll processing and government benefits filing (SSS, PhilHealth, Pag-IBIG).
• Updated employee records and responded to personnel inquiries.
• Maintained organized filing and documentation systems. SAN TECHNOLOGY INC. – Rosario, Cavite, Philippines HR / Admin Assistant & Purchasing Coordinator Assistant (Import/Local) Sept 1997 – July 2005
• Conducts Orientations to Newly Joiner, Concerning SSS Benefits and Welfare of the employees.
• Managed employee benefits, evaluations, and HR-related claims.
• Prepared reports for sickness/maternity reimbursements and government benefit submissions.
• Processed purchase requisitions and supplier coordination for imports and local procurement.
• Evaluated supplier performance and negotiated pricing and delivery schedules. DIRECT LINE CARGO SHIPPING COMPANY – Philippines
Admin / Documentation Assistant
June 1994 – July 1997
• Verified and logged all incoming/outgoing shipment documents.
• Maintained shipping records, managed parcel documentation, and updated inventory logs.
• Assisted customers with shipment instructions and coordinated with logistics staff. TRAININGS & SEMINARS
Aconex Project Management Software – Qatar Rail (2016) Environmental Management System Training – San Technology Inc. (2003) Basic Supervisory Skills Seminar – San Technology Inc. (2001) SSS Orientation on Benefits & Loans – Cavite Economic Zone (2003) Integrated Hotel & Restaurant Services – Midland Plaza Hotel, Manila (1991) PROVAPH Virtual Assistance Services – Philippines
SKILLS AND COMPETENCIES
• Proficient in Microsoft Office, Oracle, Aconex, and ICTS / APMS Ashghal systems
• Strong administrative, HR, and documentation management skills
• Excellent organizational and time-management abilities
• Skilled in document tracking, filing systems, and workflow management
• Knowledgeable in Microsoft 365 and project documentation procedures
• Accurate typing, multitasking, and professional correspondence
• Reliable, honest, and able to work independently or as part of a team
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