Executive Assistant & Operations Specialist
Resume:
MAUREEN ALLEN
Executive Assistant Administrative Operations Expert
College Point, NY
**************@*****.***
PROFILE
Seasoned Executive Assistant with over 20 years of experience supporting senior leaders in fast-paced environments. Adept at managing complex calendars, organizing cross-functional meetings, handling confidential communication, and overseeing daily operations. Extensive knowledge of NYC permitting processes, government agency coordination, and office administration. Known for proactive problem-solving, impeccable organization, and building trusted relationships with internal teams and external partners. CORE COMPETENCIES
- Executive Calendar & Travel Management
- Meeting & Event Coordination
- Office & Operations Management
- Cross-Functional Team Support
- Excellent Written & Verbal Communication
- Document Preparation & Reporting
- Construction & DOB Compliance Expertise
- Discretion & Confidentiality
PROFESSIONAL EXPERIENCE
Executive Assistant & Permit Specialist
Gino Longo, AIA - Queens, NY
August 1998 - Present
Provide high-level executive support to the principal architect while leading office operations and managing communications with clients, city agencies, and contractors. Executive Support:
- Managed executive calendar, travel arrangements, and correspondence
- Coordinated internal and external meetings with staff, clients, and agencies
- Acted as the gatekeeper and liaison across all levels of the organization Operations & Administration:
- Oversaw office logistics, procurement, and scheduling
- Fielded and prioritized a high volume of phone calls and emails
- Maintained detailed records, filings, and project documentation Project & Compliance Support:
- Filed permits and resolved violations with NYC DOB, DOT, and other agencies MAUREEN ALLEN
Executive Assistant Administrative Operations Expert College Point, NY
**************@*****.***
- Prepared documentation and secured approvals for Certificates of Occupancy
- Managed legal filings via ACRIS and Department of Finance
- Ensured up-to-date compliance for GC licenses and insurance documentation Communication & Relationship Management:
- Built long-standing relationships with government personnel, inspectors, and clients
- Resolved issues with professionalism, discretion, and a solutions-first mindset EDUCATION
High School Diploma - Penn Foster University, June 2001 TECHNICAL SKILLS
Microsoft Office Suite - Google Workspace - ACRIS - DOB NOW - NYC BIS System - Zoom - Document Management Systems
INTERESTS
Travel - Cooking - Motorcycle Rides - Family Time
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