Senior Executive Assistant with Regulatory Expertise

Robin Turner Gray

Germantown, MD ***** 240-***-**** ***************@***.*** linkedin.com/in/robin-turner-gray

SENIOR EXECUTIVE ASSISTANT

Award-winning administrative professional with extensive experience supporting senior executives and managing complex operations within regulatory departments. Proficient in coordinating conference calls, travel arrangements, and schedule updates with heavy calendar management, optimizing efficiency and ensuring seamless communication. Demonstrated expertise maintaining meticulous records and driving world class administration in dynamic settings.

Data Analysis Vendor Contract Management Confidential Reporting Informed Decision-Making Prioritization

Corporate & Regulatory Compliance Cross-Functional Organization, Communication & Collaboration

Budgetary Management Events Coordination Process Optimization Business Administration

Areas of Expertise

Outstanding organizational skills with a focus on accuracy and efficiency.

Strong verbal and written communication abilities to support clear and effective correspondence.

Willingness to collaborate with executives and staff members to achieve team goals.

Experienced in handling sensitive information with discretion and professionalism.

Adaptive problem solver with a proactive approach to addressing executive needs.

TECHNICAL PROFICIENCIES:

•Databases: SharePoint Ceridian Dayforce DocuSign Concur Travel/Expense System Cobblestone Contract Insights Veeva Quality Vault WebEx Zoom MS Teams LinkedIn Learning Selectica Campus Doodle Poll Kronos Confluence Determine Oracle E Business Suite Standards Workflow System (SWS)

•Accounting: NetSuite

•Microsoft Suite: Outlook Word Excel Adobe One Note PowerPoint

PROFESSIONAL EXPERIENCE

Ardelyx, Inc., Waltham, MA 2025 - Present

Executive Administrative Assistant

Provide high-level administrative support, including calendar management, scheduling meetings, and coordinating travel arrangements to Senior Vice President (SVP) of Market Access, Vice President (VP) of Operations & Analytics, SVP of Commercial Excellence, and SVP of Commercial Development.

Prepare and manage expense reports, ensuring accuracy and compliance with company policies.

Coordinate internal and external meetings, including logistics, agendas, materials, and follow-ups.

Assist in the preparation and formatting of presentations, reports, and other key documents.

Support contract management submissions

Manage confidential and sensitive information with discretion.

Liaise with internal and external stakeholders, ensuring seamless communication and follow-through on action items.

Support cross-functional projects by tracking deadlines, organizing materials, and facilitating team coordination.

Maintain and update databases, contact lists, and other administrative systems.

Handle additional administrative tasks as needed to ensure efficient operations of the supported teams.

Aurinia Pharmaceuticals, Rockville, MD 2020 - 2025

Executive Assistant III

Provide comprehensive support to senior leadership of Research and Development (Chief Medical Officer, VP of Research and Development, VP of Product Development, VP of Pharmacology and Pharmacometrics Research and Senior Leadership of the Aurinia Sales and Commercial Teams (VP of Sales, AVP West Area Region and AVP of East Area Region Sales Teams). Also provide support to Associate Director of Field Force Training & Development of Aurinia’s Training Department.

Orchestrate complex meeting and training workshop logistics, such as quarterly cycle meetings for three sales regions and the yearly National Sales Meeting, ensuring seamless execution and positive attendee experience.

Manage domestic and international travel arrangements for executives, including visa acquisition and interpreter sourcing for international meetings, demonstrating meticulous attention to detail.

Spearheaded the coordination of offsite meetings attended by staff from various locations, in the US and Canada resulting in enhanced collaboration and alignment across the organization.

Managed contract lifecycle for vendors at Aurinia, including submission in Cobblestone System, status tracking, and procurement of Purchase Orders for payments.

Implemented new processes to streamline office operations and improve overall efficiency, leading to increased productivity and cost savings.

Played a pivotal role in developing Aurinia's Culture Framework as part of a cross-functional team; recipient of multiple Spot Awards in recognition of consistently exceeding performance expectations and successfully completing various projects, reflecting a commitment to excellence and continuous improvement.

United States Pharmacopeia Convention (USP), Rockville, MD 2017 - 2020

Senior Executive Office Administrator

Delivered exceptional administrative support to Senior Executive VP and Senior Director within the Global Biologics and Senior Marketing Program Units, ensuring smooth operations and effective communication across departments; successfully managed heavy calendar schedules and coordinated complex meetings, workshops, and roundtables, optimizing efficiency and maximizing productivity.

Orchestrated domestic and international travel arrangements for executives, including visa procurement and passport management, demonstrating meticulous attention to detail and organizational skills.

Oversaw vendor contracts at USP by submitting contracts via the internal Cobblestone System, tracking contract statuses, and requesting Purchase Orders (POs) for payments.

Played key role implementing new processes to improve office operational efficiency, resulting in streamlined workflows and enhanced productivity; Received numerous Gold, Silver, and Bronze Awards in recognition of consistently exceeding performance expectations and successfully completing multiple projects, reflecting dedication to excellence and continuous improvement.

Finacial Industry Regulatory Authority (FINRA), Rockville, MD 1995 - 2017

Executive Assistant (2004 - 2017)

Provided dedicated support to Executive VP and Senior Executives within the Market Regulation Department, facilitating seamless communication and efficient workflow by coordinating phone calls, travel requests, and schedule updates.

Maintained meticulous exam logs for off-site exams and coordinated the retrieval of off-site exams for Trading and Market Trading Services/Legal Section, ensuring compliance with regulatory standards and procedures.

Demonstrated exceptional organizational skills by analyzing, editing, organizing, and distributing reports and documents, enhancing the clarity and effectiveness of communication within the department.

Played a pivotal role in generating, maintaining, and distributing the MarketWatch department’s Aged Case Report and creating monthly statistical reports, providing valuable insights and data for informed decision-making.

Collaborated closely with the Executive VP, senior staff, and office manager to prepare and plan the annual budget, tracking budget items to monitor supplies, travel, and education, resulting in effective budget management and resource allocation.

Leveraged expertise in departmental processes and operations to receive, analyze, and process all Market Operations Referrals submitted to the Market Regulation department, ensuring timely and accurate resolution of issues and inquiries.

PREVIOUS POSITIONS: Financial Industry Regulatory Authority (FINRA) - (1995 – 2004) - Administrative Assistant III Administrative Assistant II

LICENSES AND CERTIFICATIONS

Notary Public, State of Maryland – Issued October 2024

Certified Business Professional Master Executive Business Management Certified Business Professional Master Executive Business Management

Dale Carnegie Training - Issued September 2000

EDUCATION

High School Diploma

Seneca Valley High School Graduate

Germantown, MD

Currently attending as of January 2025

(IAP Career College (on-line) - International Association of Professions Career College

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