Efficient Personal Assistant & Project Coordinator
Resume:
KA’LEIGH CALDWELL
OFFICE MANAGER / PROJECT COORDINATOR
INFO
ADDRESS
Waleska, GA 30183
***.*******@*****.***
MOBILE
LINKS
SKILLS
Proficient with
project management
tools (e.g., Excel,
Teams, ACC)
Ability to track
schedules, tasks,
and progress across
multiple projects
Contract
management basics
(drafting, editing,
tracking milestones)
Calendar
management and
travel coordination
Inventory and vendor
management
Experience with
basic financial
support
PROFILE
Highly organized and detail-oriented professional with experience supporting executive leadership and managing complex projects from initiation to completion. Skilled in coordinating with contractors, clients, and international teams; overseeing schedules, procurement, and logistics; and streamlining office operations for efficiency. Recognized for strong communication, multitasking, and problem-solving skills in fast- paced, deadline-driven environments.
EMPLOYMENT HISTORY
Project Coordinator, Dagard USA
May 2024 – Present
Provided full-cycle project coordination and support directly under the COO, overseeing schedules, logistics, and cross-functional communication to ensure successful project execution.
• Created, reviewed, and processed change orders and assisted sales in issuing proposals by ensuring scope capabilities.
• Coordinated shipments with domestic and international shipping companies.
• Assisted procurement with placing material orders in the U.S. and abroad.
• Scheduled, facilitated, and led critical path and design meetings. Amongst other project meetings.
• Created and managed schedules using Excel for multiple active projects.
• Worked closely with design teams and reviewed architectural drawings for accuracy and communication.
• Coordinated directly with contractors on project scope and scheduling.
• Scheduled and led customer kick-off calls and ongoing project meetings.
• Partnered with our international team to coordinate international project needs.
• Took responsibilities beyond a traditional coordinator role by working directly under the COO in the absence of a Project Manager.
• Managed project documentation, including contracts, permits, and meeting notes.
• Worked with international and domestic suppliers to resolve material issues and delays.
• Performed regular site visits to assist with installation.
• Oversaw multiple concurrent projects, adapting quickly to changes and maintaining client satisfaction.
SKILLS
Strong organizational
skills
Excellent written and
verbal
communication
Multitasking and
prioritization
Professionalism and
attention to detail
Ability to support
executives and teams
effectively
High degree of
confidentiality and
discretion
Dependability and
ability to anticipate
office needs
Strong interpersonal
skills to serve as the
point of contact for
office matters
EMPLOYMENT HISTORY
Office Manager, Dagard USA
Sept 2023 – May 2024
Oversaw daily office operations and provided executive-level support to the CEO, COO, CFO, and directors, ensuring seamless administrative functions.
• Managed executive calendars, scheduled meetings, and coordinated domestic and international travel for C-Suite, directors, and lower-level management.
• Handled onboarding for new employees and coordinated customer factory visits.
• Performed initial interviews for potential applicants.
• Scheduled and organized company events, dinners, lunch and learns, and catered meetings and trainings.
• Picked up and distributed mail regularly.
• Processed customer payments, vendor invoices, and assisted finance with account management.
• Maintained inventory of office, kitchen, breakrooms, storage rooms, and sample room supplies, coordinating with production and international suppliers as needed.
• Ordered office supplies for existing and new employees.
• Coordinated with landlord, building owner, and service vendors for maintenance and office issues.
• Managed social media presence on Linkedin and created newsletters for the company page.
• Prepared, packaged, and shipped product samples, coordinating directly with customers.
Store Manager, Kid to Kid Alpharetta & Cumming
Jan 2022 – Sept 2023
Directed daily store operations, supervised staff, implemented strategies to drive sales customer satisfaction, and operational efficiency.
• Oversaw recruiting, onboarding, scheduling, and training of staff to ensure top performance and customer service standards.
• Managed sales floor operations, inventory control, and merchandising to maximize revenue.
• Handled cash management, deposits, and financial reporting with accuracy and accountability.
• Built and maintained strong customer relationships, resolving concerns promptly and effectively.
• Analyzed sales trends and implemented strategies to meet and exceed performance goals.
• Coordinated with vendors to ensure timely delivery and stock replenishment.
• Led by example to create a positive, motivated team culture and reduce turnover.
• Consistently recognized for exceeding sales targets and improving store efficiency.
EDUCATION
HS Diploma, River Ridge High School
Aug 2016 – May 2020
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