Executive Assistant & Office Manager - Project Coordination Leader

NAOMI JACKENTHAL

732-***-**** ***************@*****.***

EXECUTIVE ASSISTANT OFFICE MANAGER PROJECT MANAGER Highly motivated, loyal, and dependable Executive Assistant supporting CEOs and senior leaders. Proven excellence in calendaring, logistics, office management, and cross-functional collaboration. Adept at balancing priorities, streamlining processes, and delivering results under pressure while maintaining confidentiality and professionalism.

EXPERIENCE

CIPLA – Warren, NJ Executive Assistant / Office Manager Sept 2022–Present

- Direct support to CEO, Cipla North America, ensuring executive priorities are managed efficiently.

- Global calendar and travel management across multiple time zones; coordinated large-scale leadership meetings on/offsite.

- Maintained confidentiality of executive communications and facilitated DocuSign transactions on behalf of CEO, SLT, and Legal teams.

- Oversaw domestic and foreign travel logistics, itineraries, and expense management.

- Partnered with HR, Legal, Finance, Sales, and Operations to align on cross-department initiatives.

- Led engagement team and contributed to CEO-driven projects, reports, and presentations.

- Managed NJ office operations: vendor management, lease review, move logistics, seating allocation, security, visitor management, compliance, and employee safety.

- Ensured regulatory compliance by tracking and reporting adverse effects to Drug Safety. Temporary Assignments – Remote Executive Assistant 2021–2022

- Served in multiple short-term EA assignments following SE2 reorganization.

- Balanced temporary roles with family caregiving during the Covid-19 period. SE2 LLC – Bridgewater, NJ Executive Assistant / Office Manager 2019–2021

- Supported President, COO, and CTO with global calendars, executive communications, and high-level travel coordination.

- Managed office operations: procurement, vendor negotiations, PO/invoice submissions, and supply chain oversight.

- Streamlined processes for expense reporting, compliance, and onboarding.

- Coordinated employee events within budget; led orientation and seating assignments.

- Prepared executive reports and presentations; handled confidential matters with discretion.

- Directed remodeling projects from planning through execution, including permitting, engineering requirements, and vendor management.

Autism Speaks – Princeton, NJ Executive Assistant / Project Manager 2008–2018

- Supported Nursing and Behavioral Science workgroups, board members, and principal investigators in grant-related initiatives.

- Oversaw grant compliance, reporting, and financial tracking in line with budgetary guidelines.

- Managed calendar and travel for leadership, including international trips and multi-site events.

- Developed metric reports across 13 clinical sites, disseminating best practice guidelines.

- Planned venues, meeting logistics, and institutional collaborations. EDUCATION

Rutgers University – Completed 60 credits toward B.A., Commercial Art/Computer Science SKILLS & TOOLS

- Office/Tech: MS Office Suite (Excel, PowerPoint, OneNote, Word, Outlook, SharePoint, OneDrive), Confluence, JIRA, Navan, WebEx, TEAMS, SnagIt/Nimbus

- Systems: SAP (Concur, In Motion, Dynamics), AdobeSign, DocuSign, QuickBooks, VIA Routing, Cognos, OMAP, GIFTS

- Strengths: Calendar & travel management, executive communications, event logistics, vendor negotiations, expense reporting, process improvement, confidentiality, project coordination AWARDS

Operational Excellence Award

Caring For Life Award: Respiratory

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