Executive Office Administrator and Manager

Amy Stotts *** Morton Street. Yuba City, CA *****

***********@***.*** • 209-***-****

Executive Office Administration and Management

Professional Summary

Highly organized and detail-oriented Office Manager with over 20 years of experience in the transportation and logistics industry. Skilled in managing payroll, accounts receivable, driver files, and DMV documentation while maintaining smooth daily operations. Proven ability to streamline administrative processes, ensure compliance with transportation regulations, and support company growth through accurate financial and operational management. Dependable, strong customer service, excellent leadership and communication skills with an ability to thrive successfully in high-pressure environments.

Software Programs

Microsoft Excel, Word, Power Point, Outlook, Quick Books, ADP Payroll, Google Sheets Education

Heald College

Business Administration, Associate Degree July 2011 Experience

Shadd Trucking Company

August 2016 – Present

Office Manager

• Manage day-to-day office operations for a busy trucking company.

• Process payroll using Quick Books and attendance records for drivers and staff.

• Oversee accounts receivable, accounts payable ensuring timely invoices and collection of payments from clients using Quick Books.

• Reconciliation of bank statements and credit card statements

• Prepare and submit DMV paperwork, including vehicle registrations, renewals, titles, and permits.

• Maintain DOT compliance by managing driver qualification files, medical cards, and safety reports.

• Coordinate with dispatch and accounting teams to ensure accuracy in billing and load documentation.

• Track expenses, reconcile fuel receipts, and assist with budgeting and financial reporting.

• Serve as the primary contact for customers, vendors, and regulatory agencies.

• Implement organizational systems that improve efficiency and record accuracy. Select Group Real Estate Services

March 2014-April 2015

Payroll Specialist

• Hour processing

• Payroll Data Entry

• Wage Assignments

• Filing

• Record Keeping

• General Ledger Analysis

• ADP processing

Whitney Stone Inc.

April 2013-March 2014

Office Manager/Human Resource/Bookkeeper

• Assisted President, Vice President and Director of Operations

• Managed Office

• Contract Billing with Schedule Values

• Prepared Preliminary Liens

• Human Resource, interviewed applicants, prepared HR paperwork

• Payroll

• 401K Packages

• AP/AR

• Deposits

• Operated Master Builder Construction Program

• Workers’ Comp Claims

Michael & Company

Aug 2011-April 2013

Office Manager/Human Resource Assistant

• Assisted President, Project Managers, Project Engineers and Shop Superintendant

• Created Scopes of Work and Pricing Contracts for structural jobs available for bidding

• Contract Billing with Schedule Values

• Prepared Preliminary Liens and Conditional & Unconditional Liens

• Assisted Human Resource Manager

Prepared New Hire Paperwork & Termination Paperwork

Maintained employee files

Used QuickBooks for bank deposits, shipping tags, invoicing, prepared purchase orders and input AP

Payroll

Workers’ Comp Claims

AP/AR

Prepared daily deposits

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