Executive Assistant & Office Administrator

NASLA BANU

C O M P R E H E N S I V E & P R O F E S S I O N A L :

E X E C U T I V E A D M I N I S T R A T I V E

A S S I S T A N T S E C R E T A R Y O F F I C E & V E N D O R C O O R D I N A T I O N S P E C I A L I S T ***********@*****.***

33401049

Malappuram, Kerala, Doha

A B O U T M E

Proactive and detail-oriented administrative

professional with 5+ years of experience in

secretarial and office support roles. Skilled in

preparing accurate quotations, issuing purchase

orders, managing schedules, and coordinating with

vendors to ensure timely and efficient operations. Recognized for improving workflow efficiency,

maintaining organized records, and supporting teams to achieve business goals. Proficient in Microsoft Office Suite and committed to delivering high-quality administrative support.

S K I L L S

Data Entry

Adaptability

Record Keeping

Time Management

Word Processing

Office Management

MS Excel Advanced

Vendor Negotiation

Travel Arrangement

Calendar Management

Attention to Detail

Conflict Resolution

Database Management

Document Preparation

Meeting Coordination

Email Correspondence

Communication Skills

Multitasking Ability

Organizational Skills

W O R K E X P E R I E N C E

Jun 2025 - Jul 2025

SECRETARY CUM PURCHASE COORDINATOR National paints Factories wll Industrial Area, Doha

• Manage and organize daily office schedules and appointments efficiently.

• Handle correspondence via email, phone, and in-person communication professionally.

• Coordinate and prepare documents for meetings, including agendas and minutes.

• Maintain filing systems and ensure easy retrieval of important documents.

• Assist in procurement activities by sourcing suppliers and obtaining quotations.

• Track inventory levels and process purchase orders accurately and timely.

• Liaise with vendors and suppliers to ensure timely delivery of goods.

• Perform general administrative duties to ensure smooth office operations.

Jun

2021 - Feb 2023

ADMIN ASSISTANT Premier Infotech Security Solutions Doha

• Manage comprehensive scheduling for meetings and appointments effectively

• Prepare and distribute accurate meeting agendas and minutes promptly

• Maintain organized filing systems for documents and electronic records

• Handle incoming calls, emails, and correspondence professionally and efficiently

• Order office supplies ensuring timely stock replenishment

• Update and maintain company databases and contact lists

• Assist in onboarding new employees with necessary documentation and orientation

• Support team with administrative tasks to streamline daily operations

• Ensure confidentiality and discretion in handling sensitive information Supply Chain Software

Procurement Procedures

Microsoft Office Suite

Problem-Solving Skills

Professional Etiquette

Email Management Tools

Filing System Management

Virtual Meeting Platforms

Confidentiality Management

Teamwork and Collaboration

Customer Service Orientation

Reliability and Dependability

Ms Office

Quotation Management

L A N G U A G E S

English

Hindi

Malayalam

• Prepared and managed quotations for clients and suppliers, ensuring accuracy and timely delivery.

• Issued purchase orders (POs) and followed up with vendors to ensure smooth procurement and timely delivery of materials.

Dec 2018 - Dec 2020

CUSTOMER CARE EXECUTIVE CUM DIGITAL MARKETING

EXECUTIVE Orbiz Automotive India

• Responding promptly to customer inquiries via phone, email, and chat channels

• Managing and resolving customer complaints efficiently to ensure satisfaction

• Planning and executing digital marketing campaigns across social media platforms

• Collaborating with sales and product teams to align customer feedback with business goals

• Monitoring social media channels for brand mentions and engagement opportunities

• Generating leads through targeted online advertising strategies

Jan 2017 - Nov 2018

RECEPTIONIST CUM ADMINISTRATIVE ASSISTANT Peace International School India

• Managed the school’s front desk, greeting students, parents, and visitors in a professional and friendly manner.

• Handled phone calls, emails, and correspondence, ensuring timely responses to inquiries.

• Maintained student records, attendance, and administrative documents with accuracy and confidentiality.

• Prepared quotations, raised purchase orders, and coordinated with vendors for school supplies and services.

• Assisted in scheduling meetings, events, and parent-teacher appointments.

• Supported teachers and administrative staff with documentation, filing, and office organization.

• Ensured smooth day-to-day operations of the school office, contributing to an efficient administrative environment.

E D U C ATION

DIPLOMA

Alhind Academy for Aviation Studies, Kerala, India Completed training in IATA regulations and procedures, gaining knowledge in airline operations, ticketing, and cargo management.

Contact this candidate