Workday Integration Specialist and Architect

Sowmyaswini K

**********@*****.*** 719-***-**** www.linkedin.com/in/sowmyaswini-k-95a350196 https://www.linkedin.com/in/sowmyaswini-kankanala-95a350196

Professional Summary

Workday Sr. Integration Developer with 6+ years of experience designing and implementing complex integrations across HCM, Payroll, Benefits, and Finance modules in global enterprise environments. Extensive hands-on experience in configuring Workday Benefits, eligibility rules, dependent validations, and ACA/COBRA compliance with seamless integration to Payroll and third-party providers. Hands-on expertise in Workday Studio, Core Connectors, EIBs, PECI, PICOF, and REST/SOAP APIs for large-scale HR and Finance ecosystems.

Proven success leading Workday implementation and migration projects, collaborating with cross-functional teams to design end-to-end integration architectures, automate workflows, and ensure compliance with global security and data privacy standards. Skilled in PRISM Analytics, Extend, XML/XSLT, JSON, and web service-based integrations supporting real-time data synchronization between Workday and external systems.

Expertise in Workday Compensation and Advanced Compensation modules including base pay, merit, bonus, and RSU/PSU plans.

Experienced in Workday Financial Management implementation, specializing in FDM design, AP/AR, Banking, and GL reporting across enterprise clients.

Experienced in end-to-end Workday ERP management from change control and release governance to report building, testing, and deployment in multi-tenant environments.

Skilled in Workday Financial Data Model (FDM) design, payroll-to-finance integrations, and accounting alignment for compliance-driven reporting.

Experienced in solution architecture, tenant management lifecycle, release management, and post-production support in both functional and technical streams.

Proven ability to work across functional and technical streams as a Consultant, Developer, and System Analyst—leading implementations, enhancements, and integrations.

Strong in Workday Integrations using EIBs, Core Connectors, Workday Studio, Cloud Connect, and PECI/PICOF, ensuring seamless, secure third-party system connectivity.

Built advanced integrations via Workday Studio, leveraging MVEL, XSLT, XPath, Hash Maps, and Custom XSDs for scalable and reusable interface designs.

Proficient in Workday Extend developed modular apps using Object Modeling, Orchestration Framework, and PMD scripting for onboarding, compliance, and talent workflows.

Hands-on with PRISM Analytics and Discovery Boards, enabling real-time insights across domains like headcount, diversity, turnover, and finance metrics.

Designed and delivered Advanced Reports, Matrix Reports, and BIRT custom layouts for Compensation Statements, Performance Reviews, and Talent Cards.

Expert in configuring Business Processes (e.g., Hire, Job Change, Compensation, Termination, Open Enrollment), with Condition Rules and Sub-process Logic for automation and policy enforcement.

Strong command of Workday Security Configuration—set up RBAC, Domain Security Policies, and Business Process Security, maintaining audit compliance.

Skilled in creating Calculated Fields using Text, Boolean, Count, Lookup Related Value, and Extract Transform functions to drive custom logic and reporting accuracy.

Delivered complex Time Tracking configurations, including Shift Rules, Overtime Policies, Time Entry Profiles, and Blackout Management ensuring labor compliance.

Led Benefits configuration including Eligibility Criteria, Dependent Validations, COBRA/ACA settings, and integrated with providers like Cigna and Prudential.

Developed custom Notifications and Alerts using Workday Email Templates and Event-Driven Triggers, enhancing communication efficiency.

Oversaw Tenant Management, including refresh coordination, XTT activities, and post-refresh validations across project phases.

Configured Performance & Talent Management including Goal Management, Review Templates, and Succession Plans, driving engagement and development.

Facilitated UAT, Functional and Integration Testing created test plans, executed test cases, and tracked defects in both Agile and Waterfall environments.

Contributed to Data Conversion efforts managed data mapping, transformation logic, validation, and parallel testing for legacy system migration.

Recognized for strong stakeholder collaboration, client-facing delivery, and cross-domain expertise spanning Technology, Healthcare, Finance, E-Commerce, and Education.

Technical Skills

Core Functional Modules

HCM Core, Compensation, Benefits, Recruiting & Onboarding, Absence & Time Tracking, Payroll, Talent & Performance, Finance, Advance Compensation, Procurement.

Business Process & Configuration

Business Process Configuration, Calculated Fields, Tenant Management lifecycle, Solution Architecture, Release Management

Integrations & Middleware

Workday Studio, Enterprise Interface Builder (EIB), Cloud Connectors, Web Services / Public APIs, PECI / PICOF, SOAP Integration Monitoring, REST/SOAP API Development, Finance data flows, Core Connectors, Postman,

Reporting & Analytics

Advanced / Matrix Reports, BIRT (BI Reporting Tool), Dashboards, Discovery Boards / PRISM Analytics, Composite, Adaptive Planning, Data Visualizations, Jira, SQL.

Workday Extend & Custom Apps

App design, event-driven workflows, custom UI, Middleware / ERP Systems: SAP (conceptual), PeopleSoft, Third-party API integrations

Security, Compliance & Audit

Security Model Configuration, Audit & Compliance Support, Access Controls, Incident Response, Root Cause Analysis

Testing, Support & Enablement

Feature Release Testing, Post-Go-Live Support, Testing Lifecycle, Agile/Waterfall Practices, Post-Production Support, UAT Management, Regression Testing,

Languages & Web Technologies

Java, JavaScript, HTML5, JSON, XML, XSLT

Certifications:

Workday PRO: HCM Core

Workday PRO: Absence Management

Workday PRO: Time Tracking

Workday PRO: U.S. Payroll

Workday PRO: Payroll for North America

Workday PRO: Core Compensation

Client: Meta- Denver, CO

Role: Senior Workday Techno-Functional Consultant/Architect June 2024 – Present

Designed Workday Studio integrations with REST/SOAP APIs for syncing user data across IT platforms (Okta, Jira), with robust error handling and logging.

Partnered with Finance stakeholders to design and optimize payroll-to-finance integrations, ensuring accurate accounting feeds and compliance with audit requirements.

Supported annual Open Enrollment, validating plans, rates, and dependent eligibility across multiple benefit carriers.

Led development of Advanced and Matrix reports supporting cross-functional analytics across HCM, Payroll, and Finance. Supported report migration through change control processes from sandbox to production tenants, maintaining versioning and documentation.

Led FDM configuration and optimization for cost centers, work tags, and ledger mappings, supporting multi-entity finance operations.

Collaborated with Finance leadership to design accounting structures for GL reconciliation and audit readiness.

Managed a team of 5–8 functional and technical consultants during Finance transformation initiatives.

Designed, developed, and supported Workday Studio, EIB, and Core Connector integrations for HCM, Payroll, and Finance modules in a global enterprise environment.

Created and optimized REST and SOAP API-based integrations, enabling real-time data exchange with downstream payroll, benefits, and accounting systems.

Managed end-to-end Workday integration lifecycle from design and development to testing, deployment, and production support ensuring timely resolution of ServiceNow (SNOW) P1/P2 tickets.

Designed and delivered reusable Workday Studio templates, Core Connector integrations, and API-based solutions, improving delivery speed and reducing rework by 25%.

Supported Workday Adaptive Planning integrations for financial forecasting and reporting alignment with business planning objectives.

Partnered with HR, Payroll, and Finance teams during Workday release cycles to validate integration changes, perform regression testing, and apply enhancements.

Collaborated with HR, Payroll, and Finance stakeholders to support SAP-to-Workday migration, ensuring accurate data mapping, validation, and conversion.

Developed reusable integration templates and frameworks, improving integration delivery time by 25%.

Built and supported Workday Extend applications for Finance automation, cost allocation, and transaction management.

Utilized XML, JSON, and XSLT for transformation logic and data parsing across external APIs.

Participated in full lifecycle integration delivery — requirements gathering, design, development, testing, and deployment across production tenants.

Ensured compliance with data privacy and SOX requirements through secure design, access controls, and audit-ready integrations. Mentored junior developers on Workday Studio, EIBs, and API usage, improving integration build quality and reducing rework cycles by 25%.

Implemented proactive monitoring and root-cause analysis for inbound/outbound integrations, reducing recurring integration errors by 30% and improving processing SLAs by 20%.

Served as Workday Solution Architect for Extend, Security, and Integration designs, ensuring scalable, reusable, and compliant architectures.

Architected Workday Extend applications with reusable orchestration components, parallel/conditional routing, and compliance logic. Delivered apps for IT operations, asset requests, compliance tracking, and employee self-service.

Integrated Extend apps with Workday Web Services and external REST APIs, enabling real-time data sync, audit logging, and downstream updates (e.g., ServiceNow, Jira).

Led tenant-to-tenant integration migration during sandbox refreshes, validating reports and downstream interfaces to ensure continuity post-refresh.

Partnered with Finance and HR stakeholders to design and automate workforce and cost forecasting models using Workday PRISM and planning datasets.

Created dashboards and reports supporting budget planning, variance analysis, and headcount forecasting.

Configured and optimized Workday Financial Data Model (FDM) including hierarchies, ledger accounts, cost centers, and work tags for alignment with accounting and reporting requirements.

Client: Capital One - McLean, Virginia

Role: - Workday Integration & Reporting Consultant Dec 2023 – May 2024

Built SOX-compliant integrations in Workday Studio and EIBs with encryption, audit trails, and validation layers, ensuring integrity of sensitive HR and Finance data.

Designed and optimized custom dashboards and composite reports for audit, payroll, and finance teams.

Collaborated with business analysts to translate reporting requirements into scalable Workday solutions

Designed, developed, and supported Studio, EIB, and Core Connector integrations for HCM, Payroll, and Finance modules in a global environment.

Created and optimized REST and SOAP API-based integrations, enabling real-time data exchange with payroll providers, benefits vendors, and accounting systems.

Served as Lead Integration Consultant for HCM, Payroll, and Finance modules, translating complex business needs into scalable integration solutions.

Collaborated with HRIS, Payroll, and IT teams to troubleshoot and resolve production issues via ServiceNow, ensuring SLA compliance and error-free operations.

Participated in Workday bi-annual releases, validated integration functionality, and tested new feature impacts to ensure business continuity post-deployment.

Partnered with Finance and Payroll teams to validate accounting impacts during payroll runs and reconciliations, ensuring compliance with audit and reporting requirements.

Supported SAP-to-Workday migration efforts by leading data mapping, transformation, and validation for payroll and finance integrations.

Developed reusable integration templates and monitoring frameworks, reducing recurring errors by 30% and cutting development time by 25%.

Configured and optimized Payroll Costing Allocations and finance mappings to ensure accurate GL postings and compliance with GAAP standards.

Conducted performance analysis and tuning of high-volume integrations supporting 40,000+ employees.

Ensured data privacy compliance (SOX, HIPAA) through secure design, access controls, and audit-ready integrations.

Built and maintained Prism Analytics dashboards for finance and payroll reconciliation, giving real-time insights into costing, variances, and compliance tracking.

Led integration testing and UAT across Payroll and Finance modules, coordinating with HR, Finance, and IT stakeholders for defect resolution.

Supported BIRT document templates for payroll statements and finance notifications with compliance-driven formatting.

Designed Workday Extend apps for finance automation (expense approvals, cost allocation flows) and integrated REST APIs for downstream updates.

Managed tenant lifecycle activities (refresh coordination, post-refresh validations, integration re-pointing), ensuring stability across environments.

Documented integration playbooks, reporting catalogs, and security guides; trained HRIS/Finance users for post-implementation sustainability.

Collaborated with HR, Payroll, Finance, and IT leadership to align Workday solutions with enterprise roadmaps and audit standards.

Led design and deployment of Workday Compensation plans (Merit, Bonus, RSUs, PSUs), aligning with audit and compliance requirements.

Developed Advanced, Composite, and PRISM dashboards for compensation, recruiting, finance, and compliance audits.Delivered Performance, Talent, and Succession solutions including goal libraries, calibration sessions, and dashboards for readiness mapping.

Delivered Discovery Boards and dashboards for leadership on workforce diversity, attrition trends, and compensation equity.

Client: Summit pacific - Elma Washington

Role: Workday Functional Consultant October 2021- July 2023

Developed HIPAA-compliant integrations using Workday Studio and Cloud Connect to exchange data securely with benefits and payroll vendors. Ensured encryption, error-handling, and audit trails across all inbound and outbound transactions.

Led Workday Benefits configuration including eligibility criteria, dependent validations, and COBRA/ACA compliance.

Integrated Workday Benefits with external providers like Cigna and Prudential ensuring real-time data synchronization and accuracy.

Supported integration of Payroll and Benefits data into Finance systems, ensuring alignment with accounting and compliance standards.

Delivered audit-ready reports to Finance for compliance with SOX and other regulatory requirements.

Configured core HCM processes including Hire, Job Change, and Termination while supporting Absence, Benefits, and Time Tracking in a healthcare domain.

Provided post-production support for Absence, Benefits, and Compensation, troubleshooting integration issues and collaborating with IT/HR teams to resolve incidents.

Configured custom Absence plans for FMLA, STD, LTD, and medical leave with logic based on union status, role type, and eligibility rules. Integrated plans with relevant time-off requests and reporting needs for HR and compliance.

Designed multilingual BIRT templates for offer letters, enrollment packets, and compliance forms to meet multi-region and workforce diversity needs. Embedded localization logic and dynamic content visibility for HR teams.

Created Compensation Plans for nurses and clinical staff including step progressions, shift differentials, and license-linked bonus calculations. Ensured compliance with labor contracts and internal equity standards.

Built Advanced Reports to support HIPAA and SOX audits, displaying security access, benefit changes, and employee movement across org units. Enabled real-time exception monitoring and escalation triggers.

Enabled EIB integrations to update dependent coverage, reducing manual corrections and streamlining open enrollment processes. Added validations for relationship type, documentation, and age-based cutoffs.

Configured Time Tracking and Absence rules to handle rotating shifts, tenure-based accruals, union constraints, and location-specific calendars. Automated eligibility and reporting based on clinical staff contracts.

Built Composite/Advanced Reports for staffing gaps, absenteeism, and department-level compliance, enabling HR to review workforce trends.

Integrated PECI and PICOF feeds to synchronize payroll and scheduling data with local HR systems and third-party payroll providers. Ensured compliance with labor law reporting and reduced manual handoffs.

Contributed to Extend workflows for license credentialing, renewal tracking, and compliance alerts for nursing and allied health teams.

Designed compensation templates accounting for certification types, years of service, and peer review feedback to ensure equitable pay cycles. Integrated with Performance and Merit processes for seamless updates.

Configured Business Process validations for hire, life events, and job changes to enforce eligibility logic for benefits and compliance. Built exception reports for HR audits and retroactive updates.

Developed real-time headcount dashboards using composite reports segmented by role type, facility, shift patterns, and FTE status. Supported workforce planning and clinical staffing reviews.

Managed onboarding and time tracking for interns and rotating residents, including credentialing, shift setups, and mentor assignments. Automated rotational scheduling and tracking for academic partnerships.

Automated payroll costing reallocations for employees working across departments or cost centers, ensuring accuracy in finance allocations. Supported cross-functional chargeback models in multi-clinic operations.

Client: SRS Distribution - McKinney, Texas

Role: Workday HCM Consultant Apr 2020 – Sept 2021

Integrated Workday with ATS platforms like Greenhouse and DocuSign using Studio, EIBs, and Web Services. Automated end-to-end recruiting workflows, reducing manual handoffs and offer processing delays.

Developed custom role-based security configurations, enforcing segregation of duties across corporate HQ, distribution, and store operations.

Partnered with HR and Payroll teams to troubleshoot post-production issues and provide UAT support for payroll integrations.

Built Compensation rules for hourly and frontline workers covering premiums, bonuses, and localized pay structures. Ensured accurate pay adjustments during holidays and peak performance periods.

Configured PICOF and PECI integrations to transmit bi-weekly payroll data to third-party providers. Included validations for time compliance, retro corrections, and exception handling.

Set up Absence plans with tenure-driven accruals, sick leave eligibility, and rollover logic for hourly retail employees. Integrated with shift calendars and reporting workflows.

Integrated background screening and I-9 verification using Core Connectors and Studio-based custom flows. Reduced manual entry and processing delays during onboarding.

Developed Recruiting Analytics reports to monitor applicant funnel metrics, diversity targets, and source effectiveness. Enabled data-driven hiring decisions and outreach planning.

Led end-to-end testing for Time Tracking, Payroll changes, and system readiness during seasonal updates and Black Friday. Identified and resolved regression risks pre-deployment.

Built validations for mass data changes like transfers, promotions, and compensation edits. Prevented downstream payroll and reporting errors through strict business rules.

Streamlined offer generation workflows using EIBs, enabling rapid uploads, routing, and dynamic offer letters at scale. Reduced processing time for large candidate batches.

Developed granular security configurations to limit sensitive access between corporate HQ, distribution, and store roles. Enforced strict segregation of duties and data controls.

Led quarterly tenant validations across Recruiting, Time, and Payroll modules. Ensured regression testing, functional integrity, and compliance ahead of release cycles.

Supported configuration of merit and bonus cycles for frontline staff, aligning pay adjustments with company policies and regional labor laws. Delivered compliance-driven compensation outcomes across distribution networks. Configured benefit eligibility and enrollment rules for hourly and salaried employees, integrated with providers. Reduced manual corrections during open enrollment and improved accuracy in benefits reporting.

Client: Wayne State University: Detroit, Michigan

Role: Workday HCM & Compensation Consultant July 2019 – March 2020

Configured academic appointments, tenure tracking, faculty ranks, and union models tailored to education HR needs. Ensured accurate employment structures and automated eligibility across faculty and adjunct roles.

Configured Compensation processes for academic staff including tenure promotions, merit cycles, and faculty-specific pay adjustments.

Conducted impact assessments on Compensation and HCM releases to ensure alignment with academic pay models and compliance standards. Created custom absence plans with eligibility rules for faculty, adjuncts, and student workers. Aligned with academic employment type and leave policies.

Implemented Time Tracking for student staff and assistants with multi-job and cross-functional time allocations. Ensured accurate pay and streamlined reporting.

Configured benefit eligibility rules tied to academic calendars, contract status, and grant funding durations. Supported dynamic enrollment paths and minimized manual corrections.

Built compensation plans that handled merit increases, tenure promotions, and funding-source-based adjustments. Enabled compliance with academic budgeting protocols.

Designed BIRT templates for tenure letters, pay changes, and faculty appointment notices. Ensured brand consistency and multi-language support where needed.

Developed Advanced Reports for tracking grant-based payroll allocations, recharge transactions, and budget thresholds. Used by finance and HR teams for audits and compliance.

Delivered security role configurations separating academic, administrative, and financial access levels. Enforced least privilege principles and reduced data exposure.

Configured Finance business processes for faculty stipends, cross-funding approvals, and budget requests. Enabled structured financial operations in alignment with grant rules.

Managed onboarding workflows for adjuncts including conditional approvals, compliance checks, and contract routing. Reduced time-to-hire and ensured documentation accuracy.

Reviewed Workday release notes, performed regression testing, and assessed impacts on Compensation and Academic HR processes. Recommended configuration adjustments to ensure smooth adoption.

Supported data conversion for faculty job history, tenure records, and compensation changes. Conducted mapping, validation, and reconciliation to ensure accurate migration from legacy HR systems.

Created training materials and delivered workshops for HR staff and department administrators on Compensation, Academic Appointments, and Absence processes.

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