Project Coordination & Ops Specialist for Travel Industry

* * * * * Susan Marks McMahon

Susan Marks McMahon

Fort Lauderdale, FL 33317

***********@*****.*** 954-***-****

Susan is a highly effective, organized professional with considerable experience supporting senior team leaders with domestic and global responsibilities in high-volume, fast-paced environments. In any and all projects, I utilize many project management processes to assist the team in launching and completing their goals and initiatives.

Professional Summary

Detail-oriented project coordinator with 7+ years of commercial construction office experience, specializing in permit coordination, project setup, and document management. Proficient in Microsoft Word, Excel, Outlook, and QuickBooks. I am skilled at collaborating with project managers, vendors, and site teams to ensure timely project execution and compliance with regulatory requirements.

Work Experience

Construction Lead & Business Development

Florida Construction Services, LLC - Miami Lakes, FL January 2024 to Present

• Coordinated with staff and vendor partners to manage project schedules and orders for commercial construction projects.

• Maintained and updated client information in the CRM database, ensuring accuracy and accessibility for project teams.

• Assisted with drafting business plans, sales pitches, presentations, and project documentation to support project setup and execution.

• Managed multiple projects concurrently, meeting deadlines and supporting project managers with administrative tasks.

• Identified new business opportunities and maintained strong client relationships through effective communication and follow-up.

• Coordinated invoice reviews and compliance requirements through Oracle Textura to streamline subcontractor payment workflows.

• Supported permit and remediation processes, collaborating with insurance companies and ensuring compliance with project requirements.

• Utilized Microsoft Office Suite, Sage 300, and Procore reporting features to track project data, prepare reports, and maintain organized financial and project records.

• Utilized Microsoft Office Suite to track project data, prepare reports, and maintain organized records.

Construction Coordinator - (Contract Position)

Konover South Construction - Deerfield Beach, FL May 2023 to January 2024

• Managed all phases of multiple commercial construction projects, from planning and design to completion.

• Coordinated permit applications and ensured all required permits were obtained and tracked for inspections.

• Oversaw contractors and consultants, maintaining project schedules, budgets, and documentation in line with project requirements.

• Prepared procurement documents, solicited design proposals, and assisted with bid and contracting processes.

2 P a g e Susan Marks McMahon

• Performed scheduling, budgeting, cost control, and project reporting using Excel, Sage 300, and Procore project tracking tools.

• Collaborated with developers, engineers, and agencies to review plans, submittals, and project specifications.

• Performed scheduling, budgeting, cost control, and project reporting using Excel and other project management tools.

• Completed studies and prepared staff reports, evaluating and recommending solutions for project challenges.

Project Administrator (Contract Position)

Stiles Construction Company - Fort Lauderdale, FL April 2022 to May 2023

• Set up new projects in Procore, preparing subcontractor bids, contracts, and job folders for project launch.

• Managed subcontract agreements and distributed documents through DocuSign, ensuring compliance and timely execution.

• Registered subcontractors and maintained insurance documentation, supporting project requirements and safety standards.

• Oversaw subcontractor onboarding into Textura/Oracle for efficient billing and invoicing.

• Processed weekly scheduled hours for payroll billing and tracked time for all assigned projects in Excel.

• Processed invoices and checks for vendors and subcontractors, maintaining accurate financial records.

• Supported project managers with administrative tasks and maintained organized project documentation.

Permit & Construction Coordinator

Barr Architecture & Commercial Construction, Inc. - Davie, FL August 2021 to April 2022

• Coordinated permit applications from initiation to completion for commercial construction projects.

• Solicited and evaluated bids using Construct Connect and other software, supporting project procurement processes.

• Negotiated with vendors to secure optimal pricing and services for project needs.

• Managed project documentation and maintained organized records for all phases of construction.

• Supported project setup and ensured compliance with local ordinances and regulations. Estimator / Administrative Assistant

Edwin M Green, Inc - Miami, FL January 2021 to August 2021

• Provided pricing support and maintained updated pricing for all products in the design center.

• Ensured contract compliance and administered contracts to subcontractors, supporting project requirements.

• Created detailed scopes of work and RFP packages for project bids and procurement.

• Collaborated with accounting to apply commitments against approved budgets and tracked project costs.

• Maintained organized project documentation and supported project managers with administrative tasks.

Estimating Coordinator to Contract Administrator

Lanzo Construction Co, FL - Fort Lauderdale, FL April 2018 to June 2020

• Built and maintained subcontractor relationships during bidding and project execution phases. 3 P a g e Susan Marks McMahon

• Processed purchase orders, change orders, and subcontract agreements, ensuring timely project support.

• Coordinated permit applications and maintained compliance with FDOT and insurance requirements.

• Reviewed plans for cable and underground projects, supporting project documentation and reporting.

• Packaged and delivered bids for pre-construction and project awards. Operations Manager

FRG Contractors Corp - Pompano Beach, FL February 2016 to April 2018

• Developed business relationships and networked with clients to support project growth and execution.

• Enabled executive team to expand business and marketing connections for new projects.

• Implemented operational improvements to synchronize document management systems across departments.

• Prepared permits and coordinated project documentation for new construction projects.

• Collaborated with teams to move projects through pre-construction into active construction phases.

Education

Paralegal Studies (Certificate)

Jones College - Miami, FL January 1990 to January 1990 Skills

• Project coordination

• Permit coordination

• Microsoft Excel

• Microsoft Word

• QuickBooks

• Sage 300

• Textura/Oracle

• Data entry

• Document management systems

• Construction administrative experience

• Vendor management

• Time tracking

• Project setup and archiving

• Employee file management

• Multitasking

• Organizational skills

• Contracts

• Business development

• Commercial construction project management

Certifications and Licenses

CDL Certified Notary Public

Procore Certified: Subcontractor Issued Sep 2022

Procore Technologies Credential ID fnoy7rrfgdak

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