Security/Background Investigation Specialist

Michael L. Rephann

*** *.*. **** **., Bloomery, West Virginia 26817

Cell Phone 540-***-****

Email Address: ************@*******.***

EMPLOYMENT HISTORY

TAKE2 CONSULTING, LLC – 05/2025 – 11/2025

1595 Spring Hill Rd., Suite 300

Vienna, VA 22182

Supervisor: Sabrina Townsend, 703-***-****

Personnel Security Specialist

40 hours per week

Client/Supporting: Deloitte Centers or Medicare & Medicaid Services (CMS), Department of Health and Human Services

Location: Remote (HQ is Baltimore MD)

Assist CMS with all aspects of front-end background investigation processing for the CMS population.

Enter data into CMS processing systems including but not limited to; The Case Management System, Security Manger, IDMS, SCMS, and the Enterprise User Administration (EUA) Front-End Interface (EFI).

Enter data into the e-QIP system for processing from initiation to completion for the CMS population, including conducting a quality review of the information submitted and communicating with the customer, in-person, by email, and/or phone, to ensure proper completion of the e-QIP.

Access the DCSA CVS/PIPS database to review customer’s prior investigation information, screenshot the case and adjudication status in order to update and upload into the customer’s Security Manager profile and provide to Federal Personnel Security Specialists for further review.

Ensure Foreign National customers present documents that provide Federal work authorization to upload into Security Manager and to provide the work authorization expiration date for credential processing.

CHICKASAW NATION INDUSTRIES – 11/2022-05/2025

2600 John Saxon Blvd.

Norman, OK 73071

Supervisor: Paige Archambo, 918-***-****

Personnel Security Assistant

40 hours per week

Reviews Public Trust (Low, Moderate, or High Risk) and National Security investigation

(Onboarding and periodic reinvestigation) requests, when received for completeness and accuracy. When investigation requests are not complete and/or accurate, work with the selectee, Human Resources point of contact, and/or Contracting Officer’s Representative on the steps needed for completeness/accuracy.

Provides recommendations, answer questions, and provide guidance to internal and external customers, peers, supervisors, and managers concerning personnel security processes, investigations, and policies. Exercise professional and courteous customer service skills Michael L. Rephann

211 I.L. Pugh Rd., Bloomery, West Virginia 26817

Cell Phone 540-***-****

Email Address: ************@*******.***

when communicating with other internal RD contractors and employees as well as those outside of the agency.

Applies Code of Federal Regulations (CFR) and OPM Suitability adjudicative standards and criteria to analyze all available, relevant information, both favorable and unfavorable, to recommend whether the selectee’s past or present conduct will impact adversely on the integrity and/or efficiency of the agency and Federal service. Write program procedure manuals.

Assists with researching, drafting, and maintenance of the RD Suitability Desk Guide and associated training materials.

Assists with the development and training on personnel security related topics to new or existing staff and contracted employees. This may include the development of training materials and present training.

Provide office support, including but not limited to: a) Conducts mail runs for package pickups and delivery. b) Monitors general phone line messages and relay messages for actions as appropriate to the Lead and responsible Adjudicator.

c) Provides escort in accordance with Departmental policy. d) Provides a consistent review of the Personnel Security Database daily during timeframes identified by the government to ensure all information has been captured completely and accurately. Provide a daily database exception and inconsistencies notification to the Branch Chief and Personnel Security Lead.

e) Identifies issues and/or potential conflicts of interest that may have a nexus with the agency mission or position.

f) Completes special projects and other duties when assigned. g) Prepares and provides written reports, documents, and other materials; prepare and present oral presentations.

h) Attend internal and external meetings.

i) Research and interprets Federal, state and/or local laws and regulations. j) Research, implements, and maintains policies and procedures.

Conduct Biometrics check using Live Scan.

Access to NP2 Portal - CVS, eQIP (SF85P and SF86), EmpowHR (USDA), WebSETS

(USDA) and Suitability Case Management (SEMD FP Log – USDA)

Building contracts and updating contractor information. Sending out POP reports.

Build cases in NBIS and review documents for correct information provided. STATE OF WEST VIRGINIA – 04/2022-11/2022

38 Grapevine Road

Martinsburg, WV 25405

Supervisor: Guy Nicholson, 304-***-****

Compliance Specialist

40 hours per week

Under general supervision, performs advanced and lead work in the implementation and evaluation of, and technical assistance for, and auditing system to ensure operational compliance with the standards set forth in policies of the Division of Corrections and Rehabilitation.

Performs work ensuring compliance with federal, state, and local regulations. Michael L. Rephann

211 I.L. Pugh Rd., Bloomery, West Virginia 26817

Cell Phone 540-***-****

Email Address: ************@*******.***

Performs the full range of specialized tasks including analysis and comprehension of applicable regulations and developing and implementing action plans to achieve desired results, coordination and collaborating with intra-agency personnel, writing program procedure manuals, compilation of regular and special reports on program status, and the assigning and review of work to support staff or other specialists.

On-site review to confirm adherence of agency policy and procedure through verifications of various records, logs, observations of on-site routine operations and or conditions, interviews of staff and other means of confirmation.

Travel is required as needed.

TELAMON CORPORATION – 12/2021-03/2022

67 Aikens Ctr.

Martinsburg, WV 25404

Supervisor: Sabrinah (Ladonna) Reese M.S.W, 304-***-**** Housing Family Mentor

40 hours per week

Interview clients, assessing their situations, capabilities, and problems to determine what services are required to meet their needs and document eligibility for program admission.

Counsel clients regarding issues including mental health, poverty, unemployment, substance abuse, physical abuse, rehabilitation, social adjustment, childcare, or medical care.

Refer clients to community resources for services, such as job placement, debt counseling, legal aid, housing, medical treatment, transportation or financial assistance, and provide concrete information, such as where to go and how to apply.

Develop and review goal plans in consultation with clients and perform follow-ups assessing the quantity and quality of services provided.

Maintain confidential case history records, ensure tracking of customer information and produce applicable reports.

Serve as liaisons between clients and other contacts, modeling appropriate problem- solving skills. De-escalate and mediate resident conflicts.

Where applicable, conducts regular housing group meetings with residents of the assigned program(s) to foster group self-governance at the housing site and to resolve problems or issues that arise.

Maintains office schedule and drop-in visitation/mentoring support to assist customers with information and guidance that advance goal attainment progress and overcome barriers.

Enforce applicable program and housing rules and regulations.

Work in coordination with the Housing Counselor to assist clients with budget management and credit counseling issues to assist them in reaching financial independence and permanent housing.

Where applicable, locate and lease apartments that meet HUD quality standards, maintain yearly leases. Complete regular unit inspections and refer for maintenance if needed. Provision apartments at move-in.

Participate in community-wide meetings addressing issues and barriers to homelessness.

Actively engages in staff meetings and conference calls.

Participate in professional development activities.

Fill in during other staff absence.

Michael L. Rephann

211 I.L. Pugh Rd., Bloomery, West Virginia 26817

Cell Phone 540-***-****

Email Address: ************@*******.***

EXPRESS EMPLOYMENT PROFESSIONALS – 07/2021-12/2021 2217 Papermill Rd.

Winchester, VA 22601

Temp Agency, Morgan Opicka, 540-***-****

TELAMON CORP.

Martinsburg Office

Case Worker/Processor

Supervisor: Margarita Garrido-Cortes, 304-***-**** Ext. 5115

Assist clients with the MRAP process.

Data entry using SharePoint and excel programs.

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) – 09/2014 – 09/2021 430 Market St.

Winchester, VA 22603

Lead: Pia Warrington, 540-***-****

Supervisor: Michael Spangler, 540-***-****

Personnel Security Specialist

40 hours per week

IC-9

Receive and process fingerprint cards and ensure that employees or candidates for employment provided appropriate personal identification when required in compliance with individual personal identification requirements.

Perform status inquiries in security systems such as: a) FedHR Navigator (FHR) allows access to new cases and the required paperwork to process the case.

b) The Integrated Security Management System (ISMS) is a web-based case management tool designed to support the lifecycle of DHS personnel security, administrative security, and classified visit management programs. Personnel security records maintained in ISMS include suitability and security clearance investigations which contain information related to background checks, investigations, and access determinations. c) Central Verification System (CVS) contains information on background investigations, credentialing determinations, suitability determinations and security clearances.

d) The Joint Personnel Adjudication System (JPAS) is the Department of Defense

(DOD) personnel security clearance.

Creating user accounts (profiles) within the Electronic Questionnaires for Investigation Processing (e-QIP) System.

Maintain database records used for the monitoring of hiring activity and progression through security processing requirements.

Provide guidance to employees or candidates regarding the requirements for the background investigations.

Make eligibility/fitness/suitability determinations on individuals for entry and retention in Public Trust positions based off of CVS, Fingerprint and Credit history along with creditable information provided in the e-QIP System.

Request investigative files from external agencies. Michael L. Rephann

211 I.L. Pugh Rd., Bloomery, West Virginia 26817

Cell Phone 540-***-****

Email Address: ************@*******.***

Prepare Adjudicative Worksheet (AWS) and Letter of Information (LOI). Request information from applicants in reference to LOI. Adjudicate cases based off LOI information received.

Promoted from GS-07 to GS-09 in September of 2017.

Hold a Secret clearance.

Controlling facility access by Integrated Security Management System, or background investigations.

Authoring comprehensive, clear, and concise reports to document fact-based findings and recommendations.

Communicating effectively orally and in writing to create reports, briefings, presentations, and/or correspondence.

Assisting with accountable property to include shipping, receiving, loading, unloading, storing, distributing and conducting inventory of large volume and high- value supplies, equipment or commodities.

Utilizing computer programs, databases, spreadsheets or mobile devices to record, track, analyze and report data on accountable property.

Maintaining logs of requisitions of supplies, equipment, personnel, teams, services or commodities and vendor contact files.

Receiving, submitting and tracking supplies, equipment, personnel, teams, services or commodities using an Inventory System of Record.

Utilizing barcode readers to conduct inventories of accountable property.

Managing hand receipts.

Conducting inventory assets management to include determining the appropriate inventory types, reconciling inventory discrepancies and reporting unresolved discrepancies.

Identifying and resolving administrative errors and discrepancies and developing solutions for difficult problems.

Reviewing, coding, and processing personnel requests/forms. Entering pertinent data into databases.

Conducting research and providing technical answers to inquiries from employees and officials.

Deployments:

a) PA Hiring Event – Pasadena CA – 12/13/2015 – 12/19/2015 Processed local hire applicant paperwork to include opening cases in ISMS and assisting applicants with eQIP process if needed. b) Hurricane Harvey, Irma and Maria – Greenville SC, Houston TX, Tempe AZ, San Antonio TX and Virginia Islands – 09/6/2017 – 11/11/2017 Processing of Local Hires to include opening cases in ISMS and finger printing subjects. Support of security manager to include help setting up JFO and DRC. Checking DRC for issues and resolving issues if needed. Applying expert knowledge of security polices, theories, and concepts related to physical, information, and/or industrial security. c) SW Border/Volunteer Force – Del Rio TX – 05/15/2019 – 08/28/2019 I held the position of Crew Lead and supervised volunteers at the Comstock Station. Responsible for the management of DHS VF operations at the Comstock Station. I moved to Sector Lead with the overall responsibility for the management of DHS VF operations at the Del Rio Sector and the accountability of all assigned Crew Leads and Volunteers to that Sector. Michael L. Rephann

211 I.L. Pugh Rd., Bloomery, West Virginia 26817

Cell Phone 540-***-****

Email Address: ************@*******.***

Communicated with immigrants with what they needed. d) SBA Detail – Telework – 08/30/2020 – 10/08/2020 Uploaded information from OF306 to SAC tool and submitted the uploaded information to DCSA. Processed cases to include running CVS checks and determining if reciprocity can be used or initiate eQIP. Made final determination on cases. Reassigned cases.

FJC SECURITY SERVICES – 07/2013- 09/2014

275 Jericho Turnpike

Floral Park, NY 11001

Supervisor: Jeffrey Rupp, 540-***-****

Protective Security Officer

40 hours per week

Establishing security plans, policies, and procedures to effectively mitigate threats.

Applying expert knowledge of security polices, theories, and concepts related to physical, information, and/or industrial security.

Using visual surveillance systems (VSS), alarms, and/or facility access control systems.

Communicating effectively orally and in writing to create reports, briefings, presentations, and/or correspondence.

CHENEGA INTEGRATED SYSTEMS – 04/2010-07/2013

5911 Kingstown Village Parkway, Suite 300

Alexandria, VA 22315

Supervisor: Tim Ziler, 540-***-****

Security Enforcement Officer

40 hours per week

Establishing security plans, policies, and procedures to effectively mitigate threats.

Applying expert knowledge of security polices, theories, and concepts related to physical, information, and/or industrial security.

Using visual surveillance systems (VSS), alarms, and/or facility access control systems.

Communicating effectively orally and in writing to create reports, briefings, presentations, and/or correspondence.

Michael L. Rephann

211 I.L. Pugh Rd., Bloomery, West Virginia 26817

Cell Phone 540-***-****

Email Address: ************@*******.***

LOUDOUN COUNTY – 08/2012-02/2013

42020 Loudoun Center Place

Leesburg, VA 20175

Supervisor: Natarsha Daniels, 703-***-****

Juvenile Detention Specialist II

40 hours per week

Works with other staff members as a team in order to provide overall facility security for detainees, fellow staff and visitors.

Controls and monitors access to facility/grounds, operating and monitoring all electronic surveillance equipment, and effectively communications with team members to ensure safety and security of facility.

Work effectively with other staff on shift to provide a therapeutic milieu, by facilitating and assisting in providing a healthy and nurturing environment for the mental, emotional and physical development of all detainees.

Attends required annual training to include: First Aid, CPR Certification, Standard Precaution, Suicide Prevention, and Health Screening at Admission, Bloodborne Pathogens, MOAT Security Awareness, Mechanical and Physical Restraints, Child Abuse/Mandated Reporting, Emergency Response, Professional Relationships/Appropriate Interactions, and Behavior Management. Completes mandated documentation in Juvenile Tracking System and/or paper log entries within reasonable timeframe of the actual occurrence of event and documented with minimal editing by supervisors.

STATE OF WEST VIRGINIA – 11/2007 – 07/2012

38 Grapevine Road

Martinsburg, WV 25405

Supervisor: Lanny Harris, 304-***-****

Correctional Officer IV (Sergeant)

40 hours per week

Develop the Martinsburg Correctional Center (MCC) annual training plan within Division of Corrections (DOC) policies.

Conduct new employee orientation and maintain training records for DOC and contractual staff.

Supervise orientation and/or on-the-job training of subordinate officers.

Serve as Assistant Shift and/or Shift Supervisor in a mid-level specialized supervisory capacity.

Assign duties to subordinates and supervise work performed and ensure adequate coverage of posts, prepare work schedules, make required adjustments and maintain attendance records.

Supervised Sergeant, Corporal, Correctional Officer II and Correctional Officer I.

Conduct roll call and obtain pertinent information from the previous shift to communicate to staff coming on duty.

Chair or participate in staff, team or committee meetings.

Recommend staff commendations and disciplinary action.

Testify at internal disciplinary hearings and in court. Michael L. Rephann

211 I.L. Pugh Rd., Bloomery, West Virginia 26817

Cell Phone 540-***-****

Email Address: ************@*******.***

Assist in selection, hiring and promotion.

Establishing security plans, policies, and procedures to effectively mitigate threats.

Applying expert knowledge of security polices, theories, and concepts related to physical, information, and/or industrial security.

Using visual surveillance systems (VSS), alarms, and/or facility access control systems.

Communicating effectively orally and in writing to create reports, briefings, presentations, and/or correspondence. Advising employees about basic HR issues providing limited technical responses to issues.

Advising employees about basic HR issues providing limited technical to issues. CERTIFICATES

Fundamentals of Suitability for Suitability and Fitness Adjudicators EDUCATION

Musselman High School

Inwood West Virginia - High School Graduate – 1991 Shepherd Community Technical College

Martinsburg, WV

Criminal Justice – 02/2002 to 06/2005 45 Semester hours Glenville State College

Glenville, WV

Criminal Justice – 02/2010 to 04/2012 68 Semester hours MILITARY

Military Police – West Virginia Army National Guard – PV2 – E2 – 05/1994 – 07/1996 Security Police – West Virginia Air National Guard - SRA – E4 – 07/1996 – 06/1999 OFFICER SUPPORT AND TECHNICAL SKILLS

Kept a shift log on a PC and/or typewriter, created manning schedules, answered multi-line phones and sent faxes, data entry to include connecting to the internet, extensive computer work through Adobe and Microsoft products: Word, Excel, Office Outlook, SharePoint and PowerPoint.

HOBBIES

Soccer Referee – 1994 to Present

Youth – College/Semi-Pro

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