Finance & Administration Manager Resume Title

MOLLY LONGOK

Finance & Administration Manager

Kololo, Kampala, Uganda

+256-***-***-*** / +256-***-***-***

*****.******@*****.***

PROFESSIONAL PROFILE

Senior Finance & Administration professional with over 9 years of progressive experience managing finance, administration, grants compliance, procurement, payroll, and operational systems in international and national NGO environments. Demonstrated ability to operate at Finance Manager level, providing strategic financial oversight, strengthening internal controls, supporting donor-funded programs, and enabling effective program delivery. Extensive experience in audits, budgeting, reporting, and team supervision, with a strong record of systems improvement and cost efficiency.

CORE FINANCE & ADMINISTRATION MANAGEMENT SKILLS

Organizational Financial Management & Internal Controls

Budgeting, Forecasting & Grant Financial Oversight

Donor & Statutory Compliance (USAID, CRS, NGOs)

Financial Reporting, Audits & Risk Management

Procurement, Logistics & Office Administration

Payroll, HR Financial Administration & Compliance

Asset, Fleet & Contract Management

Financial Systems (QuickBooks, SAGE Intacct, Tally ERP)

Team Supervision & Capacity Building

PROFESSIONAL EXPERIENCE

Finance & Administration Manager

Evidence Action Uganda July 2022 – Present

Provide finance and administration leadership for multi-project operations, supporting over 90 staff and managing 10+ vendor contracts with expenditures exceeding USD 500,000. Work closely with senior management to ensure financial integrity, compliance, and operational efficiency.

Key Responsibilities

Lead budgeting, expenditure monitoring, cash flow management, and financial controls across projects.

Oversee statutory compliance (PAYE, NSSF, WHT) and donor financial requirements.

Coordinate month-end, quarter-end, and year-end financial close processes.

Manage procurement processes, vendor payments, office administration, and contract management.

Oversee asset registers, inventory systems, fleet operations, and travel logistics.

Provide financial risk analysis and budget performance updates to program and senior management teams.

Maintain robust filing systems and audit-ready documentation. Achievements

Reduced monthly financial close timelines by 15% through improved reporting workflows.

Designed a project cost allocation model that improved accuracy and reduced preparation time by 75%.

Strengthened bank and cash controls, reducing transaction errors by 67%.

Developed and maintained an asset register for USD 350,000 in fixed assets, improving tracking and accountability.

Supported clean audit outcomes through complete documentation and reconciliations.

Senior Finance & Administration Officer

Caritas Moroto Diocese April 2017 – December 2019 Led finance and administration functions for donor-funded programs, supervising a team of Finance Assistants and managing 40+ cost centers.

Key Responsibilities

Led organizational budgeting, forecasting, and financial planning processes.

Prepared donor financial reports, variance analyses, and management accounts.

Oversaw procurement planning, supplier contracting, and logistics coordination.

Managed payroll, staff benefits, and statutory deductions for 20+ employees.

Coordinated internal and external audits and followed up on audit recommendations.

Strengthened internal control systems and financial policies. Achievements

Reduced organizational overheads by 37% through improved budget discipline and cost monitoring.

Contributed financial inputs to a successful 5-year USAID/CRS project proposal.

Achieved clean audit reports across multiple financial years.

Implemented QuickBooks ERP, significantly improving reporting accuracy and timeliness.

Strengthened procurement planning through structured procurement management plans.

Finance & Admin Officer

Caritas Moroto Diocese October 2013 – December 2016 Supported finance operations and gradually assumed expanded responsibilities in financial reporting and compliance.

Key Responsibilities

Recorded and reviewed day-to-day financial transactions in QuickBooks.

Supported budget tracking, reconciliations, and financial reporting.

Maintained organized financial filing and documentation systems.

Supported statutory compliance and year-end close activities. Achievements

Accurately posted 3,500+ transactions, improving reporting reliability.

Maintained over 6,000 supporting documents, strengthening audit readiness.

Supported timely statutory filings (PAYE, NSSF, WHT) with no compliance penalties.

Project Accountant

Happy Cow Happy People September 2012 – September 2013 Provided project-level financial management and reporting. Key Responsibilities

Managed project budgets and expenditure tracking.

Prepared profit & loss statements and statutory filings.

Improved expense processing and VAT reporting systems. Achievements

Improved budget monitoring accuracy through revised expense processing systems.

Strengthened VAT compliance through automation.

Administrative Assistant

CESVI Uganda June 2012 – August 2012

Supported administrative and HR functions.

Contributions

Assisted with HR documentation, correspondence, and office administration.

Gained foundational exposure to NGO administrative systems. EDUCATION

Master of Business Administration (Accounting) – Uganda Christian University, Mbale 2025

Bachelor of Business Administration

Kampala International University 2012

PROFESSIONAL CERTIFICATION

Certified Public Accountant (CPA) – In Progress

Institute of Certified Public Accountants of Uganda (ICPAU) REFEREES

Mr. Samuel Opio

Associate Accountant at Evidence Action

Phone: 077*******

Email: ******.****@*****.***

Mr. Robert Ogwang

Associate Human Resource Officer at Evidence Action Uganda Phone: 078*******

Email: ****************@*****.***

Mr. Ngiro John Bosco

Finance Manager Caritas Moroto

Phone 077*******

Email: **********@*****.***

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