Operations & Construction Admin Specialist
Resume:
Alayne Umscheid
San Diego, CA *****
*******@*****.***
Professional Summary
Versatile and detail-oriented professional with experience in construction administration and maritime operations, specializing in accounts payable/receivable, purchase orders, scheduling, progress billings, and project coordination. Skilled in managing complex documentation such as insurance certificates, lien releases, change orders, and schedules of values. Proficient in QuickBooks, Excel, Sage, SalesForce and workflow tracking tools, with a proven ability to streamline processes, maintain accuracy, and ensure compliance. Seeking opportunities that leverage strong organizational, financial, and project support expertise while contributing to operational efficiency and team success. Willing to relocate: Anywhere
Authorized to work in the US for any employer
Work Experience
Admin Project Coordinator
Pacific Maritime Group-San Diego, CA
October 2024 to August 2025
• Developed a shipyard job tracker to manage purchase orders, crane services, tug assists, and related quotes ensuring accurate tracking from bid to completion.
• Created standardized rate sheets for shipyard services, streamlining quoting and billing processes.
• Improved accuracy and efficiency by providing quick-reference pricing and consistent documentation for operations and finance teams.
• Managed purchase orders for tug assist, crane services, and other shipyard support, tracking costs and ensuring accuracy in billing and vendor invoices
• Supported project coordination from bid stage through job completion, monitoring scope, and documentation
Project Assistant
RA Green Corporation-San Diego, CA
January 2022 to December 2024
Oversaw subcontractor compliance paperwork (insurance certificates, change orders, lien releases). Prepared project startup/closeout documentation, submittals, and monthly AIA Schedule of Values.
Matched purchase orders with invoices, ensuring accuracy in billing and vendor payments. Commercial Construction Sales Rep /Project Coordinator Solatube International-Vista, CA
May 2012 to November 2021
• Proactively submitted product quotes to bidding contractors for upcoming commercial projects
• Contacted awarded contractor to provide more information on product, price, delivery, install and warranty
• Executed contracts & created product submittal
• Managed a project load of approx. 75 projects at once with CRM database
• Experience in Sustainable Building Design and LEED.
• Successfully trained new distributors on bidding and quoting process Education
Business Administration (Associate's degree)
MiraCosta College
Skills
• Office management
• Administrative experience
• Microsoft Office
• Invoice payment processing
• Appointment scheduling
• Invoice dispute resolution
• Invoice matching
• Typing
• Analysis skills
• QuickBooks
• Microsoft Word
• Customer service
• Multi-line phone systems
• Data entry
• Job order costing
• Microsoft Excel
• Order placement
Languages
• English
Certifications and Licenses
Driver's License
LEED Certification
Additional Information
Achievements:
Created a custom shipyard job tracker and rate sheets that streamlined quoting, billing, and reporting processes.
Improved compliance accuracy by standardizing subcontractor documentation workflows (insurance, liens, COs).
Supported implementation of workflow automation in Excel, reducing manual errors and saving significant admin time.
Trained team members and distributors on efficient bidding and quoting processes, improving team productivity and client response times.
Recognized for reliability and attention to detail, ensuring projects consistently met budget, compliance, and documentation standards.
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