Accounts Payable Specialist
Resume:
Rey Carlos
Summary
● Software: Microsoft Word, Excel (Pivot table & V-lookups), Coupa, Oracle, NetSuite
● Strong verbal communication skills; fluent in Spanish
● Logical thinker, adept at analyzing problems and determining alternative solutions
● Self-motivated and disciplined with a focus on time management and increasing efficiency Education
University of La Verne
Bachelor of Science in Business Administration 2018 Course work included: Intro to Operational Management, Legal Environment of Business, Achieving Personal Success and Foundation of Business Ethics Pasadena City College
Associates of Arts Business 2016
Course work included: Macro & Microeconomics, Accounting, Political Economics, Statistics Work Experience
Alo Yoga Commerce, CA
AP Specialist January 2026 - Present
o Work with procurement to update purchase orders
o Process 200 PO and Non-PO invoices daily
o Process invoices in Coupa and FDM4
o Prepare payment estimates for our weekly payment run o Work with accounting to ensure coding is correct for PO and Non-PO invoices o Work with Opex invoices (freight, contract labor, Legal, ect) o Ensure invoices and POs are for the right business subsidiary and in correct currency o Send remittance to vendors
o Communicated with vendors regarding discrepancy and payment information. o Reconcile vendor statements
Princess Polly West Hollywood, CA
AP Specialist June 2025 – December 2025
o Processed 150+ single/multiple PO invoices weekly o Processed invoices in Stampli and NetSuite
o Worked with 2-way and 3-way matching
o Helped integrate and train members on the AP teams and other departments with Stampli and the new version of NetSuite
o Worked with buyers to update purchase orders
o Ensure coding was correct for non-po invoices
o Worked with Stock, Opex, and Influencers invoices o Ensured invoices and POs were for the right business subsidiary and in correct currency o Applied Bill payment and Journal Entries. Sent remittance to vendors o Communicated with vendors regarding discrepancy and payment information. o Trained new hires on the AP team members including managers o Kept invoice query list update to date (adding invoices with issues, removing resolved invoices, and following up with vendor/buyer as needed to resolve discrepancies on invoices)
o Prepared payment workbook for both our US and Australian Subsidiary for our weekly payment run.
o Updated exchange rates as needed on payments made o Reconcile vendor statements
o Investigated credits regarding missing items, not passing QC inspection, fabric deductions, ect.
o Communicate with buyers and vendors to ensure deposits and prepayments were made on time and were included in our invoices or refunded as needed. Boingo Wireless Los Angeles, CA
Sr. AP Specialist January 2024 – June 2025
o Process 100+ PO and Non-PO invoices weekly using Oracle o 2 and 3-way matching
o Work internally with the project managers and procurement team to fix discrepancies and create change orders on purchase orders when necessary. o Verify coding on up to 7 strings of coding. Which include legal entity, g/l account, department, venue, ect.
o Process 100+ employee expense reports a week
o Help employees in our 3rd party system (Expensify) and make updates to the system. o Contact vendors regarding discrepancy via email (Outlook), calls, and meetings o Work with the tax director to ensure we are being charged correct tax on invoices. o Help implement a new 3rd party application to verify tax compliances o Handle our international invoices in different currencies o Make payments via checks, wires, ACH, and online portals o Purchase foreign currency for wire payments
o Update and confirm vendor information as needed
o Run report on FedEx charges and distribute the report to department heads o Serve as liaison between AP and multiple teams such Procurement, Human Resources, and Accounts Receivable
o Reconcile vendor statements
o Train direct hires and temp. employees, as well as teaching current employees in our AP team and other departments new procedures and policies the AP team is implementing. Boingo Wireless Los Angeles, CA
AP Specialist October 2021 - January 2024
o Process 100+ PO and Non-PO invoices using Oracle o 2 and 3-way matching
o Worked internally with the project managers and procurement team to fix discrepancies and create change orders on purchase orders when necessary. o Verified coding on up to 7 strings of coding. Which included legal entity, g/l account, department, venue, etc.
o Made wire and check payments
o Assisted with preparing W-9 filing for vendors
o Assisted with employee’s expense reports
o Reconciled vendor statements
o Communicated with vendors regarding discrepancy via email (Outlook), calls, meetings Emser Tile Los Angeles, CA
Accounts Payable Specialist July 2021 – October 2021
(Contract)
Processed over 200+ invoices daily
3-way matching, batching and coding of invoices, and updated vendor information
Processed check runs and ACH Pull/Push
Prepared wires for international vendors
Used JD Edwards for processing invoicesReconciliation of vendor statements
Communicate with vendors regarding discrepancies University of Southern California Los Angeles, CA
Accounts Payable Specialist January 2021 - May 2021
(Contract)
o Matched Purchase Orders
o Processed 400 invoices per day for payment approval o Checked for discrepancy in invoices and processing o Used Laserfiche for processing
o Internal/External communication using Skype, Zoom, and Outlook Rey Laundry Los Angeles, CA
Supervisor Accounts Payable/ Receivable Specialist 2014 - March 2020
● AP duties included:
o Tracked all payments and expenditures, i.e. purchase orders, invoices, statements, etc. o 3-way matching, batching and coding to process vendor invoices o Reviewed and reconciled invoice discrepancies
o Reconciled and updated YTD accounts payable records o Communicated with vendors through emails and phone calls o Weekly/monthly AP account status
o Made payments via checks, wires, and ACH
o Assisted with preparing W-9 filing for vendors
Contact this candidate