Remote Administrative & Operations Specialist

Joseph Paul

***-*** (****)

**************@*****.***

Vancouver, British Columbia, V5N 3Z8

OBJECTIVE

To secure the Remote Administrative Assistant / Operations Specialist position at Quanbio by applying strong administrative coordination, digital workflow management, financial tracking, and structured process optimization skills to support executive operations and enhance remote organizational efficiency.

WORK EXPERIENCE

Senior Sales Associate

7-Eleven, Vancouver, British Columbia

September 2022 – Present

Administrative & Operational Support

• Coordinate daily operational communication across shifts and management to maintain workflow continuity in a high-volume environment.

• Manage scheduling coordination and ensure structured documentation of operational activities.

• Prepare structured internal reports and maintain digital filing systems for transactional and operational records.

• Handle high-volume email and phone correspondence with professionalism and confidentiality.

• Perform accurate data entry and maintain organized cloud-based documentation systems. Financial & Bookkeeping Support

• Conduct daily cash reconciliation and variance analysis to ensure financial integrity.

• Assist with accounts tracking, invoice documentation, and expense monitoring.

• Generate Excel-based performance and sales reports using PivotTables and structured formulas.

• Support budgeting documentation and cost-control initiatives. Inventory, Systems & Process Coordination

• Maintain digital databases and ensure data accuracy across reporting platforms.

• Assist in optimizing workflow procedures to improve operational efficiency.

• Order supplies while tracking inventory records and vendor coordination.

• Support internal systems using SAP Cloud, Xero, and structured reporting tools. EDUCATION

Diploma in Accounting (August 2024)

Langara College, Vancouver, British Columbia

SKILLS & COMPETENCIES

Administrative & Remote Office Coordination

• Manage calendars, scheduling, and structured communication flow in fast-paced environments.

• Develop and maintain SOP-style documentation and organized digital filing systems.

• Coordinate virtual communication across teams while maintaining confidentiality and discretion.

• Track deadlines, deliverables, and workflow progress with strong follow-through. Operations & Process Improvement

• Identify inefficiencies and implement structured workflow improvements.

• Support project tracking using organized task-management approaches.

• Assist leadership with reporting, documentation, and operational analysis.

• Maintain vendor tracking and invoice documentation processes. Bookkeeping & Financial Systems

• Perform reconciliation, financial record tracking, and documentation control.

• Utilize QuickBooks, SAP Cloud, and Xero for structured financial data management.

• Apply accounting principles to ensure reporting accuracy and internal control compliance. Technical & Software Proficiency

• Advanced Microsoft Excel (PivotTables, VLOOKUP, structured reporting).

• Microsoft Office (Word, Outlook, PowerPoint) and Google Workspace.

• Experience adapting to project management platforms (Asana, Trello, Monday.com environments).

• Strong digital literacy in cloud-based and remote collaboration systems. Organizational & Professional Strengths

• High level of discretion and confidentiality.

• Detail-oriented with strong analytical accuracy.

• Ability to prioritize multiple deadlines in remote work settings.

• Excellent written and verbal communication skills.

• Self-directed, proactive, and resourceful problem-solver.

Contact this candidate