Dynamic Executive Assistant with Global Scope
Resume:
Sylvia Levin
*******@*****.***
Executive Administrator
Performance-based executive assistant with over ten years’ experience. Providing organizational excellence and devoted support to executives while managing high level meetings using complete discretion. Experienced in supporting executives of all levels in various firms, including global organizations. Seamless talent for managing complex calendars across domestic and global time zones with accuracy and precision.
Morgan Stanley Headquarters, New York (contract) January - May 2025 Executive Assistant to the Latin American Investment Banking Division, Finance (contract)
●Managed email and complex calendar scheduling for Latin America Managing Directors, coordinating internal and client-facing meetings across multiple time zones.
●Entered and maintained client information within CRM systems and processed events through E&C (Events & Conferences) software, ensuring accuracy and compliance.
●Coordinated domestic and international travel, including flights, hotels, and ground transportation, supporting executives during global travel.
●Scheduled and supported international client meetings, and processed Concur travel and expense reports in accordance with company policies.
●Served as the primary point of contact for Latin America–based business units globally, utilizing Spanish-language proficiency to communicate effectively with clients and internal teams across multiple Morgan Stanley organizations.
National Grid, (New York Gas Company) Brooklyn, New York April 2024 - July 2024
Senior Executive Administrator to the Global Head of Audit (contract)
●Managed and maintained the Global Head of Audit’s complex calendar, including scheduling, rescheduling, canceling, and prioritizing meetings with internal leadership, board members, and external clients.
●Served as Concur travel and expense auditor, reviewing and entering expenses daily to ensure accuracy, compliance, and timely processing while supporting productivity and efficiency.
●Coordinated and booked team events, offsites, and client meetings, overseeing logistics, travel arrangements, and scheduling to ensure seamless execution.
Apollo Global Management, New York July 2023 - Dec 2023
Floater Executive Assistant (contract)
•Served as a floater Executive Assistant with experience providing dynamic administrative support across multiple executives and departments within a fast-paced financial services environment at Apollo Global Management in New York City. Trusted to seamlessly step in and support varying leadership styles, manage complex calendars, coordinate meetings, handle confidential communications, and prioritize shifting deadlines. Known for adaptability, discretion, and strong organizational skills while maintaining consistency, professionalism, and operational continuity across executive offices.
Capgemini, New York July 2022 - May 2023
Senior Executive Assistant to the Financial Services Global Chief Executive Officer (contract)
Orchestrated international and domestic meeting coordination for high-profile clients including Chubb, Hartford, Morgan Stanley, and Barclays, ensuring seamless scheduling across multiple time zones. Led the successful organization of various corporate events, including holiday celebrations, team-building initiatives, and board meetings, enhancing team morale and corporate culture.
•Headed comprehensive event management for international engagements, coordinating logistical aspects from visa documentation to travel and accommodation arrangements.
•Directed financial operations, including the processing of purchase orders and payment submissions, ensuring correct and efficient expense tracking and management.
•Facilitated successful international events in Chicago, Vietnam, and Singapore, providing essential administrative support and ensuring seamless execution of event planning.
•Partnered with the Chief of Staff to coordinate meetings with key stakeholders, providing exceptional organizational and communication skills.
Medidata Pharmaceuticals, New York January 2022 - July 2022
Executive Assistant to the Chief Financial Officer (contract)
●Managed complex calendar for the CFO, coordinating across multiple time zones, ensuring efficient scheduling and time management. Streamlined international travel coordination from Germany to New York, managing all hotel bookings and logistical arrangements. Organized team lunches, excursions, and event planning for a group of 105 employees.
Barclays Investment Bank, Cards & Payment Division, New York January 2019 - January 2021
Executive Assistant to the Managing Director
Served as the administrator for executive support in the Cards & Payments division, managing communications and meetings across New York, Barclays Bank Delaware, and London offices. Orchestrated complex travel and accommodation arrangements while supporting executive calendars, ensuring best organization and time management.
•Oversaw executive email correspondences, ensuring prompt and proper responses, and keeping a seamless flow of information.
•Organized daily schedules, prepared essential meeting materials, and communicated critical information, enhancing team efficiency and preparedness.
•Engaged in weekly discussions with the London office, ensuring follow-ups to client meetings and completion of assigned tasks.
•Facilitated the on-boarding process for new hires, working closely with Human Resources to ensure smooth transitions and integration into the team.
PwC (Price Water House Coopers), New York February 2015 - March 2018
Executive Assistant to the Deputy General Counsel
●Led travel and meeting coordination for the Litigation Deputy Counsel, using Google Suite to ensure efficient scheduling and compliance with legal education requirements. Streamlined expense processing and reimbursements for eight direct reports, enhancing financial efficiency and accuracy. Played a key role in ensuring seamless execution of board meetings, preparing documents, and providing prompt calendar reminders. Managed procurement of essential travel documents, including visas, easing hassle-free international travel arrangements.
Jacob Javits Convention Center), New York February 2006 - April 2012
Executive Assistant / Marketing Assistant
●Served as an Executive and Marketing Assistant with experience supporting senior leadership and cross-functional teams within a large-scale convention and trade show environment. Skilled in coordinating advertising and marketing initiatives, liaising with union departments, supporting trade show managers, and assisting with payroll processes. Known for effectively managing high-volume, deadline-driven workflows while collaborating closely with executive offices, including direct support to the Assistant to the CEO. Brought a high level of professionalism, discretion, and organizational strength in complex, fast-paced settings.
Technical Proficiencies: Microsoft Office Suite Google Suite Concur SAP CRM Sabre GDS Workday Salesforce Amex GBT DocuSign Deal cloud Star Compliance Coupa Project Management SharePoint Oracle JD Edwards Net suite CRM Zoom Microsoft teams Webex Slack
Proficient and Competent Spoken Languages:
Proficient in English
Native Language: Spanish
Beginner Italian language
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