Procurement Coordinator and Specialist

CAREER SNAPSHOT

With over ** years of expertise in the construction industry, I excel as a Procurement Coordinator and Estimating Specialist, particularly in pre-construction. I efficiently managed project bidding, collaborated with subcontractors and vendors, and ensured strict adherence to contract requirements. My role extended to supporting the pre-construction and estimating department in budgeting, scheduling, and proposal preparation. With a passion for delivering top-notch, cost-effective solutions for intricate construction projects, I thrive on collaborative efforts with diverse and talented teams. Core competencies encompass project bidding, procurement, construction management, and pre-construction services.

PROFESSIONAL EXPERIENCE

SAGEWOOD CORPORATION 09/2024 - 12/2025

Procurement Specialist

Aventura (Miami), FL 33180

As a Procurement Specialist I joined the Procurement department and worked with the

Team to manage the acquisition of all necessary materials, equipment, and services for the projects - ensuring they are acquired on time, w/in budget, and in compliance with county/state regulations.

Researching, qualifying, and selecting reliable local vendors and subcontractors.

Negotiating prices, terms, and contracts for materials and labor, and also reviewing them to ensure compliance with our Prequalification program: legal and insurance requirements.

Worked collaboratively with the Procurement Team in developing our Prequalification and Subcontractor database to meet industry standards.

Assisted with re-defining our Subcontractor/Vendor subcontracts process, documents, and chain of command.

Performed material take-offs (estimating quantities); created and managed budgets for my projects and trades; conducted cost analysis and identified cost-saving opportunities.

Maintained detailed records of all purchasing activities and ensured adherence to company policies and county/state building codes.

The main point of contact between subcontractor issues and working w/ construction teams to resolve discrepancies in pricing, quality, or delivery.

CLARK CONSTRUCTION COMPANY 01/2024 - 07/2024

Senior Contracts Analyst

McLean (DC Area), VA 22102

As a Senior Contracts Analyst, I joined the Contracts Management Group and worked with the

purchasing and project teams to support the overall successful bid and buyout process for the projects.

Initiate regular meetings or updates with purchasing and project teams to align on budgetary requirements and project timelines.

Collaborated with the purchasing group and project teams to review their budgets thoroughly.

Verified and imputed new project budgets or adjustments details accurately into our internal system, ensuring all financial data is current and reflective of project needs, and communicated changes to relevant stakeholders.

Reviewed, assembled, and processed subcontract agreements. Coordinated with legal and project teams to finalize contract terms and ensure all documentation was complete.

Utilized BuildingConnected/TradeTapp to review and track subcontractor qualification applications and ensured compliance with company standards and project requirements.

Facilitated the setup and maintenance of vendor accounts. Ensured all vendor information is accurate and up to date in our systems.

Regularly engaged with senior management, risk management, legal, and central business partner groups. Provided updates on budget status, subcontractor qualifications, and vendor management activities.

Continuous improvement of feedback from stakeholders to improve processes related to budget management, subcontractor qualifications, and vendor relations.

Manifested positive working relationships and ensured the efficient management of budgets, subcontractor qualifications, and vendor relationships within our projects.

FORRESTER CONSTRUCTION COMPANY 07/2016 - 12/2023

Subcontracts Specialist / Procurement Coordinator

Rockville (DC Area), MD 20902

Point of contact for the Estimating and Procurement Construction department for bid solicitations and issuing Subcontracts to all Subcontractors/Trade Partners and Vendors.

Regularly scheduled meetings with Subcontractors/Trade Partners and Vendors, and events to provide opportunities for effective communication and collaboration, ultimately contributing to a positive and productive working relationship.

Leverage Procore for streamlined project management, and Timberline/Sage for efficient turnover processes, ensuring a smooth transition to operations.

Systematically reviewed, issued, finalized, and maintained records for all Subcontracts, Master Subcontract Agreements (MSA), and Purchase Orders assigned to subcontractors.

Provided support to the Operations team by handling requests related to Change Order Agreements and facilitating MSA requirements during the onboarding of new subcontractors.

Participated in, organized, and hosted Subcontractor Trade Fairs and Meet & Greets at both in-office and additional venue locations.

Hosted Outreach events for Diversity, Equity, and Inclusion (DE+I), aligning with project-specific commitments in compliance with DMV jurisdiction or Owner requirements. Emphasized the significance of inclusion and its reflection on our company's image, considering our choice of projects and the trades awarded for those endeavors.

A member of various industry associations, including ABC, WBC, CREW DC, NAWIC, WIC, AGC, NABWIC, Rebuilding Together, and other local organizations, all of which emphasize and prioritize DE+I.

As a member of the Forrester Inclusion Committee, I supported the initiative to conduct employee surveys, analyzing feedback and subsequently developing resolutions to address comments and concerns.

Enhanced our Subcontractor Database by introducing a new Bid Solicitation service to our subcontractor community and integrated Prequalification Services through Pantera Tools in Fall 2017.

Oversaw and maintained the electronic bid board, as well as managed all web-hosting of shared documents.

Consistently approached tasks with a sense of urgency, prioritizing efficiency and timely completion.

Adeptly balance a professional and creative attitude while working within deadlines.

Ensured the upkeep and documentation of the Estimating Department's physical & electronic records, supplies, office equipment, etc., contributing to the efficient operation of the department.

SAGAMORE DEVELOPMENT COMPANY, LLC 03/2015 – 07/2016

Executive Assistant & Office Coordinator

Baltimore, MD 21230

Performed administrative and office management duties necessary to support the executive officers.

Implemented the use of new CRM software for potential client/vendor contacts tracking.

Office Manager duties included maintaining all supply orders, inventory oversight, vendor coordination and correspondence, computer & IT proficiency.

Prioritizing meetings and calls – have the pulse on time-sensitive and critical topics that require immediate action and the ability to delay meetings.

Preparation in advance of meetings and post-meetings: agenda/run of show creation, gathered and organized relevant meeting data, created and presented briefing documents in advance of meetings, created post-meeting briefings and follow-up list from the meetings, created meeting minutes when required.

Demonstrated proficiency in organizing principals’ day/week/travel itinerary.

Regularly assumed additional tasks above and beyond the basic administrative functions.

FOULGER-PRATT CONTRACTING, LLC 02/2011 – 03/2015

Estimating Engineer / Sr Administrator / Estimating Coordinator

Rockville (DC Area), MD 20901

Point of contact for the Estimating & Pre-Construction department for Foulger-Pratt Contracting.

Received, reviewed, and distributed new incoming Request for Proposal instructions from Foulger-Pratt Development and 3rd party owners and developers.

Maintained our Subcontractor Database by implementing two new Bid Solicitation systems to the subcontractor community from our department, and Subcontractor Prequalification services: GradeBeam in Fall 2013 & iSqFt PQM ConstructSecure in Winter 2014-2015. Follow-up with said subcontractors was also required to ensure complete documents are received, then logging their status into the appropriate tracking log.

Assisted with the implementation of BlueBeam software to the Estimating and Construction Job-Site teams.

Managed and maintained the electronic bid board and all web-hosting of documents shared w/ the sub community, along with implementing the web-based document hosting/sharing ShareFile used between the three FP entities, Construction, Development, and Management.

Assisted and coordinated the preparation and submission of bid documents to clients & owners within enforced due dates.

Researched and created proposal presentation documents as required, for internal and 3rd party distribution. This included the design and lay-out of the materials, along with the assembly of the documents to be distributed.

Implemented a new web based project document control & records shared database in Winter 2015, Prolog Converge, a collaborative system used by owners, architects, subcontractors, and operations. Prepared and maintained the organization of correspondence, contract drawings & specifications, letters of transmittal, bid documents, qualifications and assumptions, and also tracked their status in appropriate logs.

Taking-Off trades within Divisions 10 & 12, and following through w/ the purchase of material and installation from the subcontractor for the work to be performed.

Always operated with a sense of urgency on tasks that are identified as “urgent.”

Able to maintain a professional and creative attitude working on deadlines.

Maintained and kept record of the Estimating Department’s physical records, supplies, office equipment, etc. for efficient operation of the department.

Consistently seeing ways to maximize efficiencies and minimize costs.

EDUCATION

ROCKVILLE COMMUNITY COLLEGE, ROCKVILLE, MD

Management of Construction / Certificate

SAGINAW VALLEY STATE UNIVERSITY, UNIVERSITY CENTER, MI

Bachelor of Business Administration: Marketing & Communication

PROFESSIONAL TRAINING

Computer & Software: Windows 11, MS Suite, Google universe for corporations; SAP, ServiceNow, Minitab; Basic HTML skills; RSS Feed for Websites and Mobile Devices experience; Bluebeam; Adobe, Procor, Building Connected & various Invitation to Bid Invitation services; In Design; Google Docs & Sheets,; Various Mass Emailing, Texting for event tracking Web-based programs.

REFERENCES

Ruy Plessim Pre-Construction and Engineering Manager, Sagewood Corporation Miami, FL

********@************.*** m 305-***-****

Mike Wolski Executive Vice President, Clark Construction Group Washington, DC

****.******@*****************.*** m 202-***-****

Susen Parker Procurement Manager, James G. Davis Construction Washington, DC

*******@*****************.*** m 240-***-****

Lauren Renwick HR Manager, Forrester Construction Washington, DC

********@*********************.*** m 240-***-****

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