Administrative Assistant and Office Coordinator Specialist
Resume:
Scarlet Faust
Tallahassee, FL, 32311, US
*********@*****.***
Job Objective: To obtain a position that I can learn further skills and knowledge Work Experience
02/10/2025 – 01/05/2026
Tallahassee Auto Broker, Office Clerk
Ensuring that phones were answered in a timely fashion and forwarded to correct sales person Ensuring all title paper work was performed correctly before taking to the Tax Collectors Office Contacting all past due customers in order to collect car payments Ensuring facebook information was updated every week Ensuring that the office was cleaned and stocked at the end of the week for the next week Filing and follow up with the court system on open lawsuit cases, ensuring owner had court dates, and all paper work was filed correctly
Ensuring that all sales jackets were scanned into the system so that there was a paper file and digital copy
Ensuring that Quickbooks was updated every month with cleared checks from checking account Greeting all customers as they enter the business
Reaching out to insurance companies once notification was received that a customer had dropped insurance to verify correctness of the information 09/09/2024 – 01/27/2025
THMPP Cardiology and Vascular Group, Office Coordinator Ensuring that all patients are checked in, checked out, and collection of co-pays while following all HIPAA guidelines
Setting up of appointments, making bank deposits, verification of insurance, and all forms scanned into the system for all partners and patients
Providing phone coverage to ensure all patients are responded to and all necessary information forwarded to the clinical staff
Ensuring office is opened and closed every day in a timely manner Phone call reminders for patients before their next appointment and following those records of patients in the hospital
Setting up appointments for follow-ups, post hospital, and new patients Setting up testing times for patients based on orders from the doctors 06/05/2023 – 06/01/2024
State of Florida Department of Management Services, Executive Assistant Leasing Support
Provide file management on leases for space of equipment located on radio towers, ground leases for DMS towers, and memorandums of understanding
Provide support to the SLERS Contract Manager and Leasing Manager for uploading documents and recording information to a leasing tracker system for all items listed in the first sentence Provide support to the Leasing Manager for the creation of and utilization of lease management procedures for the Division of Telecommunications
Ensuring all State of Florida statutes and rules are followed for the management of leases. Route any documents contemplated within this scope of work for internal approval and through to execution
11/01/2021 -02/28/2023
Winn-Dixie Stores, Inc., Customer Service Associate Exhibited professional telephone etiquette and ensured connection to the appropriate department or team member Learned everything about the products there; and became very good at sales, and customer return
Performed other job-related duties
Returned discarded or returned merchandise
Provided excellent customer service by answering customer questions, taking to product cannot find, greeting Performed all duties as assigned with minimum supervision Watch for and recognize security risks and thefts, and know how to prevent or handle situations Maintained thorough knowledge of store merchandise to provide helpful pieces of advice to customers
Sales and/or transactions with Money Orders, Western Union, and Lottery Coordinated daily store cash and accounting functions in accordance with guidelines, policies and procedures and management instruction
Notified management of team member of theft, guest shoplifting, unauthorized mark- downs, property defacement or any action that is illegal and/or against company policy 04/01/2014 - 07/01/2018
Florida Department of State, Administrative Assistant Gathered incoming bids from outside companies when it is time to renew multi-million-dollar State contracts and services
Planned, administered, and controlled budgets for contracts, equipment, and supplies Directed or coordinated the supportive services department of a business, agency, or organization Prepared and reviewed operational reports and schedules to ensure accuracy and efficiency. Ensured calendar up to date for meetings and appointments for the CIO Answered phone calls coming into the Secretary of State office. Used Microsoft office to keep track of information and correspondence with other businesses and agencies Set up interviews for potential new hires, put together packets for everyone sitting in on interview, did background checks and other needed items for the potential new hires Type up to 60 wpm and notarized
Acquired, distributed, and stored supplies
Education
Keiser University -Tallahassee
Associate in Medical Billing and Coding
2/5/2023 to 12/2025
Honors Student
Everest University-Tampa,
Associate Degree in Accounting and Finance
2010
Notary with State of Florida
Computer Skills
Microsoft Suite; Excel, Word, PowerPoint, Outlook, Access, Teams PeachTree - Reconciliation Software
Quickbooks- Accounting Software
Adobe - Convert, edit, share, sign and more.
POS systems
Accounting Ledger Book
Payrolling Software systems
Billing system software
Inventory management ordering system
DocuSign
Leasing of equipment and State of Florida contracts Power Chart
Allscripts
Electronic referral systems
References Upon Request
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