Executive Administrative Assistant with Multinational Experience

MICHAEL LEE

Mobile# 329-***-**** E-Mail: ***************@*****.***

OBJECTIVE: Seeking a challenging position as an administrative assistant in a reputed organization that will utilize my skills and enhance my capabilities further

PROFESSIONAL SUMMARY:

Executive Assistant: Guggenheim Investments 02/2023 – 08/2024

Liaison with internal administrative functions for professional support

Arranged meetings and appointments with clients and counterparties

Organized material for calls, meetings, and travel proactively

Handled multiple phone lines and provided phone coverage

Managed complex calendars across different time zones

Supported COO, CEO & five senior managing directors

Coordinated domestic and international business travel

Processed expense reports using the workday system

Administrative Assistant: Guggenheim Investments 03/2022- 02/2023

Ordered and arranged catering services, including lunch and beverages, for meetings for a G.I Bank

Ensuring conference room availability and accommodating specific room preferences

Greeted and assisted guest clients upon arrival, ensuring smooth transitions

Managed communication via email, confirming meeting details with clients

Coordinated and scheduled meetings for managing partners

Ensured timely delivery and meeting dietary preferences

Addressed any logistical needs or last-minute changes

Administrative Assistant: NYU, New York, N.Y 05/2019 – 03/2022

Provided high- level administrative support to faculty, staff, and leadership within a Professional setting

Assisted with event planning and logistics for workshops, guest lectures, and academic conferences

Managed office supplies, equipment, and facility to ensure a well-functioning work environment

Assisted in course scheduling, classroom assignments, and faculty coordination each semester

Served as the primary point of contact for students, faculty, and external stakeholders

Created reports and spreadsheets to track departmental expenses, and enrollments

Maintained confidential records, student files, and departmental documents

Recorded all administrative tasks, ensured smooth daily operations

Provided timely and professional responses to inquiries

Leasing Assistant TF Cornerstone, LLC 07/2018 – 4/2019

Monitored and reported on property conditions, ensuring units are ready for showings

Prepared lease documents, collected application fees, rent payments and deposits

Focused on customer service and administrative duties to support leasing process

Property upkeep and assisting with resident move-in and move-out processes

Screened prospective tenants, scheduling and conducting property tours

Determined prospect needs and recommended suitable properties

First point of contact, answered phone, maintained residents files

Facilitated lease signings and ensured smooth resident move-ins

Conducted background and credit checks to qualify applicants

Prepared and reviewed leasing documents for accuracy

Responded to inquiries about available properties

Explained lease terms and added stipulations

Placed eviction notices on tenants doors

Executive Assistant: The Corcoran Group-Real Estate 02/2017 – 07/2018

Managed communications, coordinated meetings, prepared documents and presentations

Assisted with special projects by coordinating resources and tracking progress

Provided administrative and organizational support for leadership teams

Stayed informed about local market conditions and competitor activities

Assisted with Marketing efforts and advertising available properties

Answered and screened emails, calls and in-person appointments

Served as the liaison between executives and internal partners

Familiarized with real estate laws and leasing procedures

Excellent communication skills, interpersonal abilities

Supported executives in completing expense reports

Managed employers calendar’s and schedules

Ordered office supplies

EDUCATION

New York City

College of Technology New York, N.Y

Bachelor's in computer information, June 2025

Minored in Computer Science

Completed Comprehensive Secretarial Course

3.6 GPA

ADDITIONAL SKILLS

Microsoft Office Suite

Google Suite

QuickBooks

Asana, ADP

PageMaker

Workday

Concur

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