Executive Assistant to C-Suite Leader
Resume:
Sarah Accardi
**** *. ***** ******, *******, AZ *5326
**************@*****.***
Proactive and highly organized Executive Assistant with extensive experience providing comprehensive administrative support to C-suite executives and leadership teams. Proven ability to manage complex calendars, coordinate meetings and events, handle confidential information, and streamline office operations. Adept at fostering a positive and efficient work environment through strong communication, problem-solving skills, and a dedicated approach to making a significant impact. Experience:
CommonSpirit Health June 2022 - February 2-26 - Executive Assistant
● Support the SJHMC, Chief Operation Officer and Chief Financial Officer.
● Supported Southwest Division leaders, including the VPs of Operations and Partnership Performance, Mission Integration, Supply Chain Operations, and Strategy and Business Development.
● Managed complex and confidential administrative tasks with minimal supervision.
● Coordinated calendar and scheduled meetings, including AV needs, catering, and minute-taking.
● Developed spreadsheets, agendas, presentations, and other essential documents.
● Facilitated executive and staff approval processes by preparing and sharing documents in AdobeSign.
● Offered Certified Notary Support to St. Joseph’s Hospital and private entities.
● Exercised initiative in the best interests of the CFO and COO.
● Processed travel and expense reports in Concur.
Southwest Human Development May 2019 - May 2022 Executive Assistant to CEO and Board of Directors
● Supported the Board of Directors and Chief Executive Officer.
● Provided logistical support for professional development training programs.
● Managed travel arrangements for the Chief Executive Officer.
● Coordinated and scheduled meetings and special events.
● Assisted with special projects related to the Board of Directors. Arizona Department of Education October 2012 – May 2019 Executive Assistant to the Chief of Staff and Superintendent of Public Instruction
● Proficiently created documents, spreadsheets, presentations, and various materials using Microsoft Office Suites.
● Managed, maintained, and prioritized calendar schedules for the State Superintendent and Chief of Staff.
● Prepared, coordinated, and scheduled Advisory Group meetings, attending them to provide follow-up notes.
● Tracked monthly travel for the State Superintendent and Chief of Staff, and created and arranged corresponding travel packets.
● Edited and arranged video clips and photos for media use.
● Assisted constituents and provided outcomes for their inquiries. Creighton School District February 2010 – October 2012 Special Projects – Administrative Secretary
● Coordinated and scheduled meetings, managed staff calendars, and took meeting minutes at Steering Committee meetings.
● Assisted with data requirements for State/Federal programs compliance.
● Prepared educators' Professional Development workshops with Academic Education Specialists. ● Calculated, analyzed, and managed spreadsheet lists using Microsoft Excel.
● Assisted parents, staff, students, and administrators with Special Programs requirements, ensuring compliance with governing board policies.
● Processed purchase order requests and obtained price quotes from vendors using iVision. ● Coordinated the Saturday Newcomers Program (English Language Learners).
● Coordinated the New Teacher Orientation Week.
● Processed Payroll Tools for educator and staff compensation.
● Prepared PowerPoint presentations and various materials for successful workshops.
● Scanned documents for electronic documentation and archive purposes.
● Processed Personnel Action Requests using AppliTrack.
● Maintained general office files.
Pendergast School District #92 October 1995 – June 2009 Administrative Assistant – Career Ladder Program
● Coordinated meetings, recorded minutes, and managed staff calendars.
● Assisted with data requirements for State/Federal grants and updated program budget changes. ● Performed calculations, analyzed information, and managed lists using Microsoft Office Excel. ● Created and revised workshop presentations using PowerPoint and developed brochures and flyers with Microsoft Publisher.
● Assisted staff, teachers, and administrators with district policies and procedures.
● Processed purchase order requests and obtained price quotes from vendors.
● Supported State AZELLA and AIMS/TerraNova assessment processes.
● Provided secretarial support to educators, administrators, and the public.
● Assisted Consultants with various other duties.
● Scanned and archived documents electronically.
● Maintained office files.
HQ - Northbrook November 1988 – April 1990 Administrative/Word Processor
● Managed various data reports utilizing Lotus 1-2-3 and Microsoft suites.
● Offered administrative assistance to clients for out-of-state and European travel.
● Assisted the Sales Manager with client proposals. Allstate Insurance Company November 1987 – November 1988 Executive Assistant to Venture Capital Division
● Coordinated approval of Venture Capital confidential legal documentations.
● Managed various documents using IBS8100 Word processing system and IBM System.
● Recorded bond transactions.
● Coordinated travel arrangements, scheduled, and coordinated meetings for the Vice President and Administrative Directors.
● Maintained expense account documentation for VP and Administrative Directors.
Contact this candidate