Procurement and Supply Chain Leadership Professional
Resume:
I am Procurement specialist, Quality Management representative and an
outstanding performer in procurement and supply chain management and representative of quality management system (QMS) within financial sector and Non-Governmental Organizations. I have proven success in leadership, operational excellence and organizational development with keen understanding of procurement compliance, risk enterprise framework and best practices, prudent financial management. I have been recognized for inspiring management team members to excel and encouraging creative work environments. I am a dependable Procurement Specialist with a background in tracking products from vendor shipments to the consumer pipeline, vendor relationship Management, Contract and SLA development and management. I am strong in project (ICT, Consultancy and construction) management, an analytical performer with price dispute resolution experience and considered an enthusiastic employee with great decision-making skills and very positive culture.
CAREER OBJECTIVES
To become and one of the best Chief Executive Office in a competitive business environment, facing challenges with competence and satisfaction. Aiming to enhance my understanding, proficiency, and analytical skills in supply chain and procurement. Detail-oriented professional promoting expertise in supply chain planning and confident in managing vendor relations to achieve optimal pricing.
• Procurement Budgeting & Planning
• Contracting and Project Management
• Vendor Performance Appraisal
• Business Intelligence and Analytics
• Negotiation and Price Dispute Resolution
• Development of TOR and Specifications
• Fixed Asset Tagging and Registration
• Inventory Management
• ICT and Software Procurement
• Purchase Order Creation
• Excellent communication and customer service.
• Supply Chain Planning
• Customer Service
• Electronic Document Management
• Good Reporting and Presentation Skills
• Effective Communication
• Cultural Awareness
• Development of Contracts and SLA
• Sales and marketing understanding.
• Organizational management skills.
• Conflict resolution and cultural awareness.
• Development of Srandard Operating Procedure (SOPS) CORE COMPETENCIES
CONTACT
*************@*****.***
P.O. Box 10454 - 00100,
Nairobi
EDUCATION
Business Management and
Leadership-Procurement
and Supply Chain
management
Augut 2020- Nov 2025
Management University of Africa,
Kenya
Graduate Diploma in
Procurement
January 2007-July 2007
Kenya College of Communication &
Technology, Kenya
Diploma in
Procurement
August 1997-November 1999
Kenya College of Communication
& Technology, Kenya
Kenya Certificate of Secondary
Education KCSE-
January 1990-November 1993
St. Joseph’s Rapogi High School
Kenya Certificate of Primary
Education KCPE-
January 1983-November
1989 PE Primary School
HONOURS AND AWARDS
ISO 9001:2015 Lead Champion
PROFESSIONAL SUMMARY
TOBIAS ACHIENG’A OPANY
Procurement Specialist
ERP &TECHNICAL SKILLS
• Office Dynamics
• Navision
• MS Word,
• MS PowerPoint,
• MS Excel
• BI and EDMs
LANGUAGE SKILLS
Proficiency in English and Swahili.
TRAININGS AND OTHER COURSE
1. July 2019: Corporate
Governance in managing
Corporates.
2. September 2018: Training on
Tendering Process and Bid
Evaluation & Training on IFRS9.
3. September 2017: Public
Procurement and Disposal
Compliance Training.
4. January 2017: Training on
Microsoft Dynamics Navision
2016 and assisted in the
development of the procurement
module which currently working
successfully.
5. November 2016: ISO champion
training on ISO Gap analysis, QMS
Documentations, ISO internal
Auditors.
6. November 2016: Strategic
procurement, modern
planning control and global
contract management
development and
implementing and strategic
procurement plan.
7. August 2016: Corporate
Governance and Risk
management Program How to
create ethical business
environment in an organization.
8. April 2016 Effective
Management of meetings.
9. April 2016: Occupational Health
and Safety training on I was the
chairman to health and safety
committee of the Sacco. Fire
safety training, First aid training
Health and Safety committee
training.
10. August 2015: Leadership for
Managers How to manage and
lead staff to achieving the
organizational objectives.
Work Experience
Senior Procurement Officer - Kimisitu Sacco Ltd, Nairobi January 2015 – Current
Strategic Procurement Planning:
1. Developed and implemented comprehensive procurement plan and strategies aligned with organizational goals.
2. Prepared and managed the procurement plan, outlining key activities, projected and actual costs, and outcomes.
3. Conducted market analysis to identify trends, potential suppliers, and cost-saving opportunities.
Vendor Management:
1. Lead the supplier prequalification and registration process. 2. Evaluated and selected appropriate suppliers based on performance, quality, and cost-effectiveness.
3. Maintained strong relationships with vendors for quality delivery of goods and services through vendor performance evaluation and supplier relationships management.
Compliance and Quality Management:
1. Ensured compliance with procurement legislation, industry regulations, and internal policies.
2. Implementation Quality Management Systems (QMS). 3. Collaborated with cross-functional teams to review and ensure adherence to quality standards.
Contract Development and Management:
1. Developed and negotiated contracts, raised NDAs, and SLAs in accordance with project requirements.
2. Conducted regular supplier performance appraisals that ensured adherence to contractual agreements.
3. Drafted, reviewed, and managed contracts to mitigate risks and optimize cost-effectiveness.
Financial Management:
1. Monitored and tracked procurement-related costs to ensure alignment with budgetary constraints.
2. Identified opportunities for cost savings and negotiated favorable pricing and terms with suppliers.
Fixed Asset Management
1. Implemented the identification and classification all fixed assets owned by the Sacco through assigning of a unique asset tags to facilitate tracking.
2. Managed the acquisition process for new assets, including recording purchase details, warranties, and vendor information. Inventory management:
1. Developed an inventory tracking and monitoring tool for stock usage analysis to avoid either overstocked or understocked. 2. Developed and operationalized a forecasting and demand planning tool that is used in predicting future demand based on inventory consumption, market trends, and stock levels. evaluation. Project Coordinator
3. Coordinated project activities, schedules, and resources to ensure smooth execution for new office construction and fitting. 4. Assisted in the development of project plans and schedules for ICT projects.
5. Monitored project progress and provided regular updates to the project manager.
6. Managed project documentation and ensured all records were up to date.
7. Facilitated team meetings and communication to resolve project issues. 8. Supported stakeholder engagement and communication efforts. CERTIFICATIONS
• CIPS Professional
• Certified ISO 9001:
2015 Internal
Auditor
• Licensed QMS
Management
Representative
INTERESTS & HOBBIES
• Reading books.
• Travelling.
• Volunteer new skills.
Accomplishments
1. In 2019-2020, I successfully
management the construction
project of Kshs. 250 million
for the Sacco new offices
2. In 2016-2018, I successfully
led a team of 7 managers and
7 ISO champions to the ISO
9001: 2015 certification
3. I have successfully procured
systems like ERP -Navision
2018 upgrade, CRM
implementation, EDMs supply
and implementation, the Sacco
Mobile App and USSD,
4. Standard Request for proposal
development and Request for
Quotation
5. In 2016, I successfully
development and
implemented:
6. Fixed Asset tagging,
management, and disposal
Both recording, allocating,
tracing, and verifying e.
7. Development of Standard
Operating Procedure.
8. Tender and RFP Evaluation
and Analysis (Technical and
Financial) Both technical and
financial evaluation techniques
9. Supplier development,
evaluation, and appraisal.
10. Developed standard form of
supplier’s appraisal and
Procurement Officer - Nyanza Reproductive Health Society, Kisumu June 2012 - January 2015
1. Developed and strengthened supplier relationships. 2. Set up and negotiated contracts to obtain favorable pricing and delivery structures.
3. Negotiated complex corporate procurement contracts by working closely with internal and external contacts.
4. Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
5. Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
6. Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process. 7. Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills. 8. Made valuable contributions to planning of promotions, pricing, and inventory levels, enhancing inventory flow, revenue, and profits. 9. Reduced downtime in warehouse operations by ensuring reorders were aligned with store sales and backlog.
10. Reduced production downtime by overseeing quality control and assembly.
11. Identified new and more cost-effective suppliers through participation in industry networking events, purchasing advantageous packages, and cutting costs.
Procurement & Marketing Officer-St. Joseph’s Mission Hospital Migori December 2007-December 2012 Procurement & Marketing Officer During my four and a half years in the hospital with 130 bed capacity, I oversaw all the hospital procurement and marketing of its services to corporates institutions in the area. Pharmaceutical and non-pharmaceutical supplies, Laboratory reagents, both for the investigation of normal diseases and ART patients. To develop, establish and maintain marketing strategies to meet the objectives of the hospital. Understand and effectively manage customer needs as well as designing a process that ensures a memorable customer experience. This role will involve building and cultivating key relationships with potential customers (corporate & non-corporate), public, development partners and other stakeholders nationally and regionally.
Marketing Officer
1. Developed and implemented marketing plans and projects for new and existing service.
2. Managed the productivity of the marketing plans and projects and exploring ways of improving existing products and services and increasing revenue through enrolling new corporate clients and consultants.
3. Conducted market research and analyzed current market condition to determine market requirements for existing and future services. 4. Monitored and analyzed market trends and studied competitors, partners and substituted products and services.
LEADERSHIP AND OTHER
ACTIVITIES
1. Chairman Health and Safety at
Kimiistu Sacco Ltd
2. Board Member Sero Mixed
Secondary School
3. I played Soccer from Primary
school - College, now I
sponsor village youth Soccer
tournaments, and mentor
young Soccer players.
4. I am a youth pastor in our
local church and sometimes
minister in my workplace to
the fellow staff and Board
members.
5. I belong to my local assembly
praise and worship team, able
to sing the book hymns and
can compose songs to the
choir
REFEREES
REFEREES
Mr. Jerry Ndong,
Edon International Consultants,
International Limited,
Argwings Kodhek Road,
P.O. Box 196**-*****,
Nairobi-Kenya.
Contact: +254***-***-***
Email: ****@*****************.***
Mr. Gordon Nyanjom,
Director,
P.O. Box 1764-40100,
Kisumu.
Contact: +254***-***-***
Email: ********@*****.***
Florence Oile
The Board Chairperson
Kimisitu DT Sacco Ltd
P.O. Box 10454 -00100
Nairobi
Tel: 072*******
Email: *************@*****.***
CPA. Lwanga Mbeche
Chief Executive Officer
Afya DT Sacco Ltd
P.O. Box11607 – 0400
Nairobi
Tel: 072*******
Email: ******.******@*****.***
5. Expanded and developed marketing communication platforms including social media platforms.
6. Determined and managed the marketing budget and delivered marketing activity within agreed budget.
7. Maintained and developed relationships with new and existing clients, developed industry linkages so that they continue to use the Hospital services.
8. Generated and maintained detailed reports to track patients experience through the current process and assess gaps that may need improvement.
9. Evaluated, reviewed and reported on all marketing activity and results. 10. Identified and mapped the target customers (corporate & non- corporate).
11. Planned and organized Initiatives like camps, seminars and conferences to increase service and product promotion participation and doctors’ referrals.
12. Organized CMEs for promotion of the activities and services of the medical departments and specialties.
13. Organized outreach programs with prospective patient communities. 14. Assisted in designing, printing brochures, leaflets and other hospital marketing materials.
15. Tracked leads mediated through above CMEs, camps and seminars etc. to tap new corporate tie-ups, convert referrals etc. Procurement Officer
1. Organized safe custody of Hospital’s materials and ration according to need and availability and carry out monthly stock take of the entire hospital inventory.
2. Receipted and inspected inbound materials procured for use in the Hospital.
3. Raised and operated both the Hospital’s fixed asset register and biological Assets.
4. Initiated savings from materials procurement and assisted in the modification and construction of four amenity wards in the hospital increasing revenue.
5. Implemented procurement software used in the procurement of goods and services
6. Developed food cost for the hospital Guest house which was non-medical income generating.
7. Built relationships with vendors to negotiate ideal terms for purchases. 8. Input, analyzed and reported on data covering all aspects of procurement operations.
9. Procured materials for squadron maintenance and repair services. 10. Maintained current understanding of pricing structures, market conditions and trends in industry.
11. Developed and strengthened supplier relationships. 12. Evaluated internal needs and developed plans for maintaining optimal supply levels.
13. Set up and negotiated contracts to obtain favorable pricing and delivery structures.
14. Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
15. Negotiated complex corporate procurement contracts by working closely with internal and external contacts.
16. Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price, and delivery.
17. Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process.
Senior Supplies Officer-Resort Kenya MayFair Casino, Nairobi March 2002-November 2007
1. Installed and configured operating systems to an agreed standard. 2. Reduced monthly stock purchase costs from Kshs.3.7m to Kshs.2.7 m reducing stock holding costs eliminating obsolescence and redundancy.
3. Actively worked towards continuing personal learning and development and acted on learning plans to apply newly acquired skills. 4. Performed variety of standard tasks related to supplier’s performance appraisal, contract-based procurement management, filing and data processing provision of information on control and good knowledge of financial rules.
5. Developed spread sheets in excel which aid in the successful operations of stock level and management.
6. Focused on results for the clients and responded positively to feedback. 7. Consistently approached work with energy and a positive, constructive attitude.
8. Fostered a desirable level of understanding amongst the people. 9. Saved Kshs. 5.4 million annually by implementing cost-saving initiatives that addressed long-standing problems.
10. Supervised work of contracted employees to keep on task for timely completion.
11. Resolved conflicts and negotiated mutually beneficial agreements between parties.
12. Used Microsoft Word and other software tools to create documents and other communications.
13. Received and processed stock into inventory management system. 14. Created spreadsheets using Microsoft Excel for daily, weekly, and monthly reporting.
15. Used coordination and planning skills to achieve results according to schedule.
16. Improved operations through consistent hard work and dedication. 17. Drove operational improvements which resulted in savings and improved profit margins.
18. Created plans and communicated deadlines to ensure projects were completed on time.
19. Oversaw daily operations to ensure high levels of productivity. 20. Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork. 21. Exceeded goals through effective task prioritization and great work ethic.
22. Prepared a variety of different written communications, reports, and documents to ensure smooth operations.
23. Led projects and analyzed data to identify opportunities for improvement.
24. Carried out other tasks as reasonably directed by the Chief Finance Manager.
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