Grants Manager

MICHELE L. LOPEZ

Administrative Coordinator Grants Administrator

Revere, MA • 617-***-**** • ️ *********@*****.*** Professional Summary

Experienced professional with a robust background in program and project management across healthcare, academic medicine, research, human resources, and public relations. Skilled in agile methodology, process improvement, and operational efficiency. Known for exceptional communication and critical thinking, enabling effective schedule management and team coordination. Adept at stakeholder engagement, cross-functional collaboration, and thriving under dynamic conditions. Professional Experience

Massachusetts General Hospital – Boston, MA

Administrative Coordinator / Grants Administrator

March 2010 – August 2025

Provide administrative and organizational support to the Anesthesia Research Department/Laboratory.

Manage grant and externally funded proposal preparation, including budgets, justifications, and reports.

Assist with recruitment and financial oversight for training grant appointees.

Implement and standardize office procedures; resolve issues; communicate policy changes.

Oversee purchasing, reimbursements, accounts payable/receivable, and HR-related paperwork.

Handle visa applications, professional credentialing, and onboarding documentation.

Manage controlled substances (drug cabinet/lockbox) in compliance with DEA regulations.

Liaise between research lab and hospital departments.

Ensure lab safety, maintenance, and regulatory compliance (JCAHO, OSHA, Hospital guidelines).

ABC Healthcare – Wakefield, MA

Homemaker (Senior Care)

July 2017 – August 2018

Provided homemaking and support services for senior clients. Genzyme Pharmaceutical (via Randstad Staffing) – Cambridge, MA Senior Administrative Assistant

August 2007 – September 2009

Worked with senior management to track and report adverse drug events.

Supported major projects with administrative and coordination tasks. Harvard School of Public Medicine (via Randstad Staffing) – Boston, MA Grants Manager

January 2007 – August 2007

Reconciled assigned grant accounts; prepared and processed NIH and external grant applications.

Created budgets and approved invoices.

Boston Children’s Hospital – Boston, MA

Grants Research Administrator

October 2004 – November 2006

Prepared and submitted grant proposals to NIH and other agencies.

Managed division’s research budgets and coordinated HR processes for research staff. Brigham & Women’s Hospital – Boston, MA

Grants Administrative Coordinator

October 2001 – October 2004

Managed administrative tasks and processed human/animal research protocol applications.

Organized annual symposiums and educational events. Beth Israel Medical Care Center North – Chelsea, MA Practice Assistant

December 1995 – September 2001

Scheduled appointments, managed referrals, updated patient records, and conducted phlebotomy.

Tracked and reported monthly patient statistics

Brigham & Women’s Hospital – Boston, MA

Administrative Assistant

March 1991 – December 1995

Managed grant and budget documentation, typed manuscripts and journals.

Recruited study participants and maintained research data systems. Education

Bachelor of Science in Health Care Management

Cambridge College – Charlestown, MA – 2021

Master of Healthcare Administration (MHA)

Cambridge College – Charlestown, MA – 2022

Professional Affiliations & Leadership

Co-Chair, Community Connection & Outreach Work Group – Boston Breast Cancer and Equity Coalition (BBCEC), 2021–Present

Steering Committee Member – BBCEC, 2021–Present

Member – Sigma Beta Delta International Honor Society, 2021–Present

Member – Chelsea Kiwanis, 2012–2019

President – Chelsea Pop Warner Youth Football & Cheer, 2015–2019

Vice President – Chelsea Pop Warner, 2011–2014

President – Chelsea Youth Basketball League, 2006–2016 Skills & Competencies

Software: Microsoft Word, Excel, PowerPoint, Outlook, Endnote, Adobe, Workday, Epic

Communication: Strong written and verbal communication

Organization: Detail-oriented, dependable, and adaptable

Work Ethic: Effective independently and within team settings

Project Management: Experienced with multitasking under pressure, meeting tight deadlines

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