Senior Administrative & Risk Compliance Professional

NATALIE USOVA

Cliffside Park, NJ *****

Mobile: 917-***-**** Email: *******@*****.***

CAREER SUMMARY

A multi-skilled Senior Administrative Professional with over 20 years of experience in international corporate

environment pursuing new opportunities in the Capacities of Trade Finance Specialist, Legal Associate,

Compliance Assistant, Project and Risk Management, Office Management, Business Analyst.

WORK EXPERIENCE

CREDIT RISK ADMINISTRATION/OFFICE MANAGER

BANK LEUMI USA, Credit Risk, New York, NY. 04/2017 - present

Coordination and Organization: Demonstrating judgement in prioritizing meetings and managing Outlook calendar effectively by gaining knowledge of business priorities. Booking conference rooms, scheduling in person and online meetings using ZOOM and TEAMS considering different time zones. Interfacing with Executive Assistants of Senior Executives at all levels of the organization.

Preparation for Credit and Loan Committees: Partnering with Portfolio Managers, Market Presidents and Heads of 7 Regions, established deadlines for submission of documents. Proactively collecting Memos, Advance Forms, Assessments, EOIs. Compiling and uploading Agendas for Credit and Loan Committees. Distributing materials to the committee members. Maintaining documents and records in accordance with administrative and record retention policies.

Sensitive Meetings Analyst: Collaborating with the Head of Credit Admin and 7 regions in preparation for Sensitive Meetings. Analyzing and modifying Bank Progress Reports based on the Region and Risk Rating. Gathering CMRs, PLRs, spreads and collating all files in Final Sensitive Meeting Report by region. Uploading the reports to the SharePoint.

Database Maintenance: Improved the processes of record keeping by efficiently maintaining databases for the Credit, Loan, ARC, Private Banking Committees, Loan Review Meetings, uploading related documents on the shared drive and SharePoint. Acting as a gatekeeper for internal and external Board Members on various issues relating to submission of BoardBooks on BoardVantage (Nasdaq) portal and providing access to the meeting materials on their iPads or Chromebooks.

Credit Investigation and Research: Performing Due Diligence and KYC on prospective clients. Arranging credit investigations in Experian, TransUnion, LexisNexis and DNBi portals producing reports, analyzing and alerting of any potential consumer or identity fraud. Partnering with the Audit department, maintaining the Credit Investigation check list, providing resolutions to discrepancies.

Compliance & Legal: Collaborating with the bank’s BSA Compliance Department, providing Compliance Reports for Credit Committees, reviewing them for any alerts of suspicious activity, notifying the respective parties and saving records. In cooperation with the Legal Department, preparing calendars for the Loan Committee meetings, scheduling meetings and distributing Loan Committee materials to the Board members.

Officer Manager: Ordering office supplies at Office Depot staying on budget, efficiently arranging repairs of computers, printers and scanners, liaising with HR and IT assisting with onboarding of new employees, desks and phones set up, providing access to the shared folders, timely updating distribution lists, submitting expense reports in Concur, maintaining daily housekeeping. Collaborating with Senior Executives, arranging Credit Training Academy meetings, recording them, downloading the attendance reports, uploading presentations. Arranged surprise birthday and retirement parties, ordered catering using cost effective vendors and reducing company’s expenses. Supervised a staff of summer interns.

Document Review and Editing: Reviewing and updating Policies and Procedures. Editing and updating Credit Policy Manual, Credit Policy Forms Manual, Credit Committee, Asset Recovery and Private Banking Charters.

Ad-hoc Projects: Assisting with department projects as needed, using judgment to make decisions, within the scope of responsibilities and other work-related duties as assigned.

Trainings and LinkedIn Learning: Completed annual Credit Risk and BSA/AML Compliance training arranged by the bank, Audit and Due Diligence, Moody’s Analytics Trade Finance and Working Capital Cycle Training.

Make the Move from Individual Contributor to Manager. Capital Markets. Non-Disclosure Agreements.

Participated in ACAMS NY Chapter web presentations

SENIOR ADMINISTRATIVE ASSISTANT IN TAX PRACTICE 04/2014 – 11/2016

KPMG LLP, New York, NY.

(Economic Valuation Services and Alternative Investments)

Provided a wide range of administrative support to Managing Directors, Partners and Managers in various administrative tasks:

Coordination and Organization:

Provided phone coverage, managed Outlook calendars, coordinated conference calls, booked conference rooms, arranged and attended weekly meetings, distributed meetings materials

Hoteling:

Reserved office space, maintained hoteling schedule, office check in and attendance sheets

Dining and Catering:

Ordered catering for meetings and events, made lunch and dinner reservations

Assistance to Human Resources:

Assisted Human Resources with arranging interviews and escorted candidates to the interview rooms, collected and printed resumes

Travel Arrangements:

Made extensive domestic and international travel arrangements partnering with travel services

Document Review and Editing:

Edited and finalized Memos, Reports, Engagement Letters, Statements of Work, Confidentiality Agreements, Non-Disclosure Agreements, Legal Terms and Conditions, in Word and PDF files, attached schedules, affixed electronic signatures, secured documents for further submission to clients

Expensing and Invoicing:

Compiled and submitted time sheets and expense reports, processed receipts in Ariba, arranged E-payables, reconciled Diner Statements, issued Invoices based on Engagement letters and WIPs reports, and submitted to clients. Ran Unbilled Balances and Aged Reports

Database Maintenance:

Improved the processes of record keeping by efficiently creating filing systems and maintaining database. Uploaded Engagement Letters, Invoices and supporting documentation in the ORION system.

Compliance: Collaborating with Audit and Compliance department, analyzed engagement folders for QPCP compliance

Procurement and Engagements:

Created and updated Opportunities in Client Relationship Management database, assigned Sales Credits, ran WIPs, Opened Engagements and Time Spent on Projects reports. Submitted requests to open engagement codes.

Office Manager:

Copied and scanned documents, prepared pitch books, binders and marketing presentations, ordered office supplies and business cards in Ariba, arranged UPS and FedEx pick up shipments. Supervised a staff of summer interns

LEGAL ADMINSTRATIVE ASSISTANT / PROJECT COORDINATOR 10/2011 – 11/2013

PETRO-CHEM DEVELOPMENT, New York, NY.

(International business and legal experience)

Provided administrative support and assisted the company’s senior management and legal department:

Legal Document Editing and Review:

Drafted, reviewed, completed and filed the legal documents for execution between the petrochemical trading company, vendors, suppliers and freight forwarders for domestic and international shipments, including: Powers of Attorney, Non-Disclosure Agreements, Purchase Orders, Letters of Intent, Legal Terms and Conditions, Certificates of Insurance Liability, Marine and Inland Transport Insurance, Contracts of Carriage. Working directly with the General Counsel of the company, drafted the agreements between the company and freight forwarders to be used as a template for all future intercompany agreements

Contacts and Relationships:

Established new contacts and maintained existing relationships with company’s vendors, suppliers, freight forwarders and customs brokers, coordinated purchase, production and shipment of equipment, increasing the company’s sales

Compliance and Export Documentation:

Provided compliance of export shipping documents with export regulations. Worked with Incoterms 2010, drafted, edited and reviewed shipment contracts and assisted in international shipping transactions. Reviewed Letters of Credit, UCP 600. Drafted templates of Bills of Lading, Commercial Invoices, Packing Lists, Certificates of Origin and NAFTA certificates. Reviewed and approved export shipping documentation. Performed OFAC and SDN list screening. Sox Controls.

Policies and Procedures: Improved, developed and maintained administrative policies and procedures

Database Maintenance and Filing: Arranged filing and binding, preparation of legal folders, processing of revised and renewed documents, maintained the company’s database

Office Manager: Processed expense reports, arranged calendar planning, ordered supplies, booked hotels, coordinated meetings and events, arranged FedEx and UPS pick up shipments of small equipment and supplies

Travel Arrangements: Travelled on business domestically to visit the company’s offices, to attend meetings with vendors, suppliers and freight forwarders

EDUCATION

BERKELEY COLLEGE, New York, NY.

Course completion in Business Law and Accounting for Managers and Paralegals

FAIRLEIGH DICKINSON UNIVERSITY, Teaneck, New Jersey.

A.B.A. Approved Paralegal Studies Program. Paralegal Certificate GPA 3.926 (Civil Litigation, Tort, Personal Injury, Family Law, Ethics, Criminal Law, Estates, Wills, Trusts; Real Estate and Mortgages, Corporate Law, Advanced Contracts, Civil Practice Law and Rules, New York Practices, Federal Rules of Civil Procedure, Electronic Discovery).

NJ Notary Public License.

Worked as Russian translator for law firms translating legal, corporate documents and immigration materials. Prepared documents for Notarization and Apostille.

MOSCOW PEDAGOGICAL UNIVERSITY, Bachelor’s and Master’s Degrees in Foreign Language Teaching

(English and German), Moscow, Russia.

Worked as Russian Interpreter- Translator, Executive Assistant, Office Manager and Assistant General Manager for U.S.

and European Joint Ventures including Soviet-British Creative Association (BBC Radio & Television), GoldStar Co., Ltd,

Mannai Telecommunications. Supervised Junior Office Staff.

COMPUTER SKILLS: Proficient in Word, Outlook, Adobe, Excel, Concur and PowerPoint

LANGUAGE PROFICIENCY: Fluent English, conversational German

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