Executive Assistant to Defense Leadership

CARMELITTA E. RILEY

**********@*****.*** * **** Riviera Court, Temple Hills, MD 20748 * 202-***-**** Citizenship: United States of America*Active Top-Secret/Sensitive Compartmented Information CAREER SUMMARY

Highly organized and detail-oriented with strong skills in managing schedules, coordinating meetings, and handling administrative tasks with precision. Demonstrates effective communication, time management, and problem-solving abilities to ensure smooth office operations. Consistently produces high-quality work and seeks to optimize processes for better efficiency. Brings solid work ethic and conscientious approach to role of Executive Administrator, leveraging expertise in office management and administrative support. EXPERIENCE AND NOTABLE CONTRIBUTIONS

Office of the Undersecretary of Defense for Science and Technology Futures Research and Engineering, and Defense Research Operations, Alexandria, VA - Executive Assistant - 40 Hours Weekly - February 2023 – Present

• Provides support for executive-level leadership by managing calendars, arranging meetings and conference calls, creating presentations and reports, and organizing travel plans.

• Manages incoming correspondence, including email and facsimile, to route communication to the appropriate individual in the office for response and action.

• Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence and other offices, etc. under general directives with minimum assistance and/or guidance.

• Creates workbook (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.

• Produces professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.

• Assists government personnel with official travel and logistical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).

Office of the Sergeant at Arms (SAA) - U.S. House of Representatives, Washington, DC Senior Administrative Specialist - 40 Hours Weekly August 2018 – January 2023

• Managed daily operations of the front desk including greeting guests, answering phones, and responding to emails.

• Collaborated with departments to implement Pre-Employment Drug Screening, Student Loan Repayment Program, Transit Benefits, Leave Share, LWOP Forms, Overtime Forms, Longevity Increases, Bereavement Leave, Family Medical Leave programs and annual submission of Fiscal Year leave balance coordination to the Office of Payroll and Benefits for staff.

• Crafted posting for new vacancies, resume collection coordination, and conducted Onboarding and Offboarding of staff.

• Managed administrative support to the mission, vision, and values of the House Sergeant at Arms, and abide by applicable standards of conduct, policies, and procedures Office of the Sergeant at Arms (SAA) - U.S. House of Representatives, Washington, DC Staff Assistant - 40 Hours Weekly October 2017 – August 2018

• Analyzed administrative and operational functions; reviewed policies and procedures systems for efficiency; implemented appropriate changes and system improvements based on the analysis and reviews completed

Resume of Carmelitta Riley 2

• Directly managed scheduling and calendar support, ensuring thorough preparation for all commitments, including briefing materials, meeting agendas, and itineraries

• Monitored office supply needs with consistent inventory checks and requisition approvals.

• Built and maintained strong relationships with internal and external stakeholders to foster collaboration, streamline communication, and resolve potential redundancies. Office of the Sergeant at Arms - U.S. House of Representatives, Washington, DC Appointments Desk Assistant – 40 Hours Weekly June 2015 – October 2017

• Strategically prioritized and aligned schedules with key business objectives, ensuring efficient time management in line with organizational’ s goals.

• Developed and maintained personnel records, including onboarding and offboarding documentation, payroll information, and performance reviews.

• Conducted employee orientations to introduce new hires to company policies, benefits, and culture.

• Confirmed the identity of personnel entering the Capitol displayed the proper Member or Spousal Lapel Pin, Official Business Pass, Congressional ID Badge, or other appropriate credentials Human Resource Generalist/Legal Assistant- Various Agencies -40 Hours Weekly October 1973- June 2015

• Managed meeting logistics, prepared agendas, prepared detailed notes, and follow-up on action items to ensure efficient and productive meetings.

• Advised and provided guidance on all aspects of human resources including benefits administration, payroll processing, personnel records data entry, document preparation, and customer service.

• Provided litigation support to General Counsel, including assisting GC with managing litigation and protest files, preparing drafts of litigation documents and assisting with document production.

• Researched laws and regulations pertaining to legal proceedings to ensure accuracy of information presented in court documents.

EDUCATION

• Master’s Degree in Business Administration, University of Phoenix

• Bachelor’s Degree in Business Management, University of Phoenix TECHNOLOGY SUMMARY

• Proficient in Microsoft (Word, Outlook, Publisher, PowerPoint, Excel, OneNote, SharePoint, Office 365); Windows 7 and 8; Adobe Acrobat; CATMS; Defense Travel Systems (DTS); DocXtools; Electronic Email Management; FileSite (WorkSite); iManage for Records; DesignPro; FileMaker Pro; Page Maker; Tessitura, and others

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