Executive Assistant with Entertainment Experience

Marlena F. Bond

Hollywood, California *****

323-***-**** **********@*******.***

Employment History

Robert Half / Office Team Glendale, CA

Disney Imagineering - Creative / Theme Park Productions 08/19 – 08/19

Executive Assistant

Assisted two project management senior executives with calendar management, meeting set-up, answering phones and office coordination. Used Word, Excel and Outlook.

Randstad Staffing

Warner Bros. Studio Facilities - Office Services Burbank, CA

Temp Office Services Representative 07/19 – 08/19

Word, Excel, Outlook, phones, receive and enter requests for facilities services into work order system (via phone, email and walk-in requests), customer service oriented, main studio switchboard, other administrative duties as needed.

Warner Bros. Industrial Relations - Labor Relations Burbank CA

Temp Executive Assistant 06/19 – 07/19

Word, Excel, Outlook, managed executive calendars, phones, administrative support, handling investigations, other duties as needed for department.

Phyton Talent Advisors

NBC Universal Universal City, CA

Temp Administrative Coordinator 05/19 – 06/19

Managed complex schedules, coordinated meetings with internal and external parties utilizing multiple calendars, handled heavy call volume, back up for the Sr Leadership area administrative assistants, performed basic administrative tasks, e.g. photocopying and filing, maintained proper recordkeeping and filing system for all work, ordered and managed office supplies/inventory for team, distributed department mail, maintained department calendar and attendance records, composed and typed routine e-mail and other correspondence, coordinated travel schedules and arrangements, collected required travel documentation, prepared and processed expense reports, ensured the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards, provided administrative support for various projects, maintained contact lists and meeting attendee email groups, coordinated staff meetings, employee functions, conferences and client meetings as necessary, coordinated visitor requests with Parking and Security, assisted in new hire onboarding (id badge generation, name plates, desk set-up, etc.), coordinated maintenance of office equipment with appropriate vendors, maintained general suite order and cleanliness, performed other related duties as requested by management..

Warner Bros. Pictures Burbank, CA

Executive Secretary, Media Advertising 08/09 – 10/18

Assisted senior level executives with calendar scheduling and meeting preparation, compiled and distributed financial reports, domestic and international travel and expense, set up and supervised interns and new employees, created passes for guests, ordered supplies, coordinated meetings, office parties and other functions, received and directed visitors and clients, answered multiple phone lines and arranged conference calls, researched and purchased office supplies and equipment, computer and other office equipment set up, troubleshooting and maintenance, point of contact for services and repairs, general clerical duties, ordered business cards and stationary, maintained phone directories, created office manuals.

Spherion

Warner Bros. Burbank, CA

Temp. Executive Assistant 04/08 – 07/09

Temporary help in various companies including Cartoon Network, New Line Cinema, Warner Bros., and Castle Rock assisting Executives, V.P.’s and Presidents with travel arrangements, heavy use of Word, Excel, Powerpoint, Outlook, maintenance of Executive calendar, and facilitating meetings, office management.

Warner Chappell Music Los Angeles, CA

Finance Executive Assistant 03/07- 12/07

Assisted Controller, Vice President, Senior Analyst and other finance staff.

Analyzed and updated monthly income processes in Excel, created spreadsheets for prospective publishing deals, special projects based on department needs, cash receipt data entry, assisted executive with frequent travel arrangements and special assignments, oversaw vendor orders and services.

Wollborg-Michelson Personnel Burbank, CA

Warner Music Group 04/05-11/06

Temp. Royalties Assistant

Unapplied Master Royalties Project, constantly evolving process with ongoing progress meetings and streamlining of research methods on a small team of consultants, use of internet and intranet for product research, input data into Excel.

Mt. Wilson FM Broadcasters/K-Mozart FM105/Oldies AM540/1260 Los Angeles, CA

Marketing Assistant 10/04-03/05

Maintained website for K-Mozart and Oldies 540/1260, created and monitored contest pages, ads promoting programs, bio pages for radio personalities, maintained blogs, listener contacts and e-mail lists, handled ticket giveaways and mailings, submitted online programming info to print media, initiated new promotions with restaurants and local businesses.

Clear Channel Los Angeles/570KLAC/KFIAM640/KOST/103.5FM Los Angeles, CA

Network Coordinator 06/04-09/04

Scheduled promos and make goods for all three stations, submitted online affidavits, worked as part of marketing team overseeing billboard campaigns, and other outdoor advertising.

KPFK 90.7 FM North Hollywood, CA

Interim Traffic Coordinator/Volunteer/Producer 04/03 – 06/19

Wrote and kept record of daily program logs and live reads, archiving of past shows, engineering, editing/post production of pre-recorded programs using digital editing, created and currently still moderate online Facebook and Twitter presence. I also produce my own poetry show (2003-current), and co-produce and read a pre-recorded community calendar on-air several days a week.

Kulak’s Woodshed - Folk Music Venue North Hollywood, CA

Operations/Bookings Manager 01/00-12/01

Booked live acoustic folk music 7 nights a week for volunteer-run non-profit venue, created and maintained website performance listings and blogs, handled all bookkeeping and maintenance.

B.I.G. Computers Anaheim, CA

Salesperson 01/98-12/99

Placed cold calls for sales of personal computers, helped customers custom-build their PC’s based on needs.

Automobile Club of Southern California Torrance, CA

Service Representative - Call Center/ Customer Service 11/96-12/97

Used automated systems and computers to deliver customer service to Auto Club members and contacts.

Recognized and diffused escalated member situations in a patient, professional and courteous manner.

Nevada Bob’s Golf & Tennis Store Anaheim, CA

Sales Assistant 10/90-10/96

Assisted in sales of golf and tennis equipment, returns, inventory.

Coach House Concert Hall San Juan Capistrano, CA

Box Office Assistant 05/90-10/90

Handled hard ticket sales, refunds, exchanges for events, some bookkeeping and inventory.

Celebrity Theatre Anaheim, CA

Assistant Box Office Manager 04/1987-03/90

Oversaw box office operations including ticket sales via Ticketmaster, staff supervision and scheduling, event night show settlements, bookkeeping, and customer service.

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