Administrative Manager - Inventory, Finance & Operations

Thapelo Emson Mashabane

**** ***** ****** **** ******, Pretoria North, 0182 071******* ***************@*****.*** Professional Summary

Highly organized and results driven Administrative Manager with proven success in overseeing inventory valued at R5 – R7 million, driving financial and operational efficiency and leading good performing teams. Skilled in stock management, financial oversight, HR processes and compliance. Recognised for good leadership, training and process optimization that enhances client experience and operational integrity. Proficient at balancing strategic thinking with a hands on management style to deliver measurable business results in healthy but fast/high pressure environments. Education

BACHELOR OF INFORMATION TECHNOLOGY IN BUSINESS SYSTEMS 2022-2024 ROSEBANK COLLEGE

Business System Modules: Enterprise Resource Planning, Systems Analysis and Design, Information Systems Strategy, Business Management and Quantitative Techniques.

IT Modules: Java Programming, SQL, MySQL, MongoDB, Web Development and Human Computer Interaction.

MATRIC NSC 2016-2020 LOWVELD HIGH SCHOOL

Core Skills

MANAGEMENT

Aged stock management, daily/weekly/monthly reconciliations, supply chain liaison and asset management

Cash management, reconciliations, variance resolution, budget planning and financial reporting

Workflow optimization, process improvement, policy implementation and functional collaboration with fellow managers and teams

MS Office Suite (Excel, Access, Word, PowerPoint, Outlook), Power BI, Microsoft Remote Desktop, ERP Systems, CRM Tools and Systems, MacOS, Windows, SQL/MySQL/MongoDB and Java

Adherence to company policies and implementation, regulatory frameworks and fraud prevention

Staff training, performance management, onboarding, disciplinary process and HR compliance

Data entry and records management

Telephone and Email Etiquette

Familiarity with office equipment (hardware and Software) such as operating systems, servers, LAN, WLAN, printers.

Organisational and time management skills

Written and verbal communication

Calendar and schedule management

Booking Management

Administrative Support

2

Coordination, acting as a liaison between departments to ensure operational efficiency

Managerial Skills

Ticket Management

LEADERSHIP

I used to be a leader in high school, I was elected as RCL in 2018 serving as a bridge between students and teachers. I then went on to be elected as a student executive for my matric year and I served my school by assisting teachers and raising funds in creative ways for the sports committee. I’ve since been appointed in managerial positions in my entire professional career. Experience

ADMIN MANAGER ISTORE (ZA ONLINE STORES/CORE GROUP) 2023 – PRESENT ISTORE KOLONNADE: PRETORIA, MONTANA

ISTORE HEAD OFFICE: SANDHURST, SANDTON

Promoted from Administrative Assistant to Administrative Manager in recognition of leadership and operational efficiency. Manage store operations, oversee a combination of inventory, fixed assets and stock worth over R7 Million.

Directed overall stock management including aged stock, daily reconciliations, variance investigations and monthly stock takes.

Oversaw financial operations: daily cashups, reconciliations, invoice processing, discount analysis and cashbook queries

People management: onboarding, training, performance reviews, disciplinary processes and staff development training

Implemented and enforced store procedures and compliance measures, aligning operations with policies and regulatory requirements

Strengthened team performance and culture by coaching staff, encouraging career growth and modeling iStore values

Achievements:

Simplified stock management processes and this reduced errors and lessened workloads.

Efficiency in bookings and service turnaround

Awarded employee of the quarter for exceeding role expectations

Identified and prevented fraudulent transactions and cellular contracts to protect company assets References

Mthandeki Mpanza – Store Manager, iStore Rosebank Preowned, 078******* *********.******@******.**.**

Kamogelo Makhafola – Assistant Manager, iStore Kolonnade, 078******* ********.*********@******.**.**

Amogelang Sibanyoni – Sales Consultant, iStore Kolonnade, 079******* 3

ASSISTANT MANAGER SYNC WATER 2020 – 2023

SYNC WATER: WEST ACRES, NELSPRUIT

Supported and assumed managerial responsibilities in a production and distribution company, drove procurement, production planning, stock management and staff supervision while driving efficiency and cost saving

Key Contributions

Support production operations in turn ensures timely delivery and adherence to quality standards.

Compiled and managed budgets, negotiated with suppliers and achieved cost savings through implementing procurement strategies

Monitored stock levels, managed procurement and transport logistics, and identified more efficient routes

Supported staff supervision and training and this led to performance aligned with production goals.

Enforced COVID-19 Health protocols in a manner that resulted in reduced disruptions to operations and production objectives.

Achievements:

Negotiated supplier cost reductions and avoided price increases which saved significant expenses

Improved transport and delivery routes

Enhanced production and stock reporting systems

References

Terrence Mhlabane, Operations Manager, Sync Water, Nelspruit, 076******* *****************@*****.***

Thulane Ncogwane, Warehouse Manager, Sync Water, West Acres, 072******* ************@*****.***

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