Executive Assistant, Assistant

ANGELA RYAN

Hamilton, OH ***** 513-***-**** *********@****.***

Professional Overview

Experienced operations and compliance specialist with a strong background in research, legal and financial processes, and executive support. Skilled in data analysis and validation, and process improvement, with a sharp eye for detail and confidentiality. I thrive in remote-first environments that understand distributed work as a strategic advantage — fostering autonomy, clear communication, and a focus on results. Core Competencies

• Expert Research/Investigation • Government Electronic Filing

• Legal/Governance/Financial • Strong Analytics

• Executive Office & Communications • Meticulous attention to detail

• Information confidentiality • Customer Service-oriented

• Business correspondence • Software knowledge

• Business writing • Process improvements

Career History

Executive Assistant 02/2025 - Current

Rock Solid Construction - Fully Remote – Hamilton, OH

• Led transition to a paperless accounting system, ensuring ongoing digital maintenance and process integrity

• Managed bid sourcing and submissions across local, city, state, and public-sector entities

• Navigated multiple bidding platforms to identify and pursue strategic opportunities

• Coordinated RFQs (Requests for Qualifications) and IBTs (Invitations to Bid) with precision and timeliness

• Created, tracked, and distributed proposals, estimates, bids, and invoices to support business development

• Processed payments to IRS, state agencies, and other regulatory bodies with full compliance

• Oversaw accounts payable and receivable, maintaining accurate financial records and reporting

• Maintained communication and compliance tracking with subcontractors, agents, and government agencies

• Conducted audits for liability insurance and Ohio BWC true-ups, ensuring regulatory alignment

• Prepared executive-level reports and presentations aligned with strategic objectives

• Implemented workflow procedures that improved operational efficiency and reduced delays

• Safeguarded sensitive documents and maintained strict confidentiality protocols Streamlined internal communication by managing email correspondence, call routing, and scheduling logistics

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Executive Assistant to the CEO & President 08/2015 - 03/2025 Spring Grove Cemetery - Hybrid

Mergers & Acquisitions (M&As): Successfully supported seven mergers and acquisitions, including profit and loss due diligence, documentation, and facilitating communications in a cross-functional team environment

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Financial Documentation: Managed and safeguarded confidential records and documents, including non- disclosure agreements

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Contract Negotiations: Lead in contract negotiations and authorization for national conference creation, including finance, venue, food and beverage, lodging, and transportation

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• Billing & Taxes: Managed billing and law-related items with Taft Law

• Data Management: Requested, cleansed, and reported data from the State of Ohio

• Managed Executive AR/AP, reports, and purchasing Executive Operations: Managed scheduling, coordination of executive and board calendars, and strategic planning

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Expert level in research, investigation, reporting, and writing; proficient with AI. Ten years of informal investigation in the medical field

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Technical Proficiency: State of Ohio communication and licensing platforms, Microsoft Office, Office 365, Outlook, Teams, OneDrive, SharePoint, CRM, Google Workspace

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Stakeholder Management: Establish, foster, and manage relationships with essential stakeholders, including board members, suppliers, government agencies, and industry partners

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Compliance and Training: Work with Ohio State Boards to ensure corporate compliance and provide employees with necessary training

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Board and Committee Support: Compose board and committee meeting agendas, draft minutes, prepare reports, create presentations, and maintain the Board portal in SharePoint

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Permit Management: Film/Photography Permit Director – manage permits for the lay public, local professionals, colleges, major motion pictures, and television specials

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• Travel: Managed domestic and international travel for meetings, conferences, and seminars

• Legal Documentation: Previous position managed motions and restitution payments Owner / Operator 01/2005 - 01/2012

Buffalo Wings & Rings / JD Stackerz – West Chester Human Resources: Managed staffing, created employee manuals, handled federal paperwork, conducted training, managed workers' compensation and unemployment filings, payroll, AR & AP, QuickBooks for financial and tax management.

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Applied Analytical Skills: Evaluate and actively engage metrics related to the efficient allocation and management of resources (personnel, budget, time).

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Marketing: Collaborated with Lakota East, Cincinnati Children's Hospital, Kroger, and local sports teams. Allowed one internal wall for team designs using sports gear and other items. Created website content. Public Relations.

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Operations: QuickBooks, ordering, inventory, scheduling, daily cash drawers/deposits, health inspections, and customer relations.

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• Expediting: Coordinated front and back of house operations.

• Lottery and Keno: Acted as liaison with State of Ohio for lottery vending & Keno. Corporate Roles (BWW): National marketing franchise representative, spokesperson for WLW Radio, franchisee trainer.

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• Compliance: Managed state tax and licensing. Completed federal, state, and local taxes (LLC).

• Relations: Handled customer and franchisor relations. Training Specialist IT Department 01/1985 - 01/1997 Union Central Life Insurance (Ameritas)

Executive Assistant: Served for two years as the Executive Assistant to the V.P. of Information Systems and the Director of the IT Department. Managed the department chargeback system, department purchase order requests.

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Training Specialist: 10 years - overseeing 130 IT employees. Developed a comprehensive training matrix that included current skills, continuing education, and other necessary training. Coordinated training sessions (both on-site and off-site), managed hardware setup, and established career paths for various positions.

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Education

Associate of Science: Criminal Justice

Florida Metropolitan University - Tampa, FL

4.0 GPA

Hobbies and Interests

Wolf Creek Habitat and Rescue - interact with wolves and help educate the public. Internet Research - various topics.

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