Executive Assistant with Operations Focus

Renee Lopez

** ********* ****, ***** *********, New Jersey 07856

973-***-****

**********@*****.***

SUMMARY

Initiative-taking Executive Assistant with a proven track record of providing administrative and operational support within corporate and CPA environments. Skilled in prioritizing tasks, solving problems efficiently, and maintaining exceptional follow-through to drive departmental success.

PROFESSIONAL EXPERIENCE

Associate Staffing June 2023 - Present

Executive Assistant

Responsible for the planning and management of a busy calendar

Manage candidate flow, serving as the first point of contact

Assist with initial pre-screening tasks

Coordinate interview times between candidates, and follow-up

Ensure rigorous data handling procedures in full compliance with all applicable

privacy laws and internal policies

Oversee core administrative functions to ensure smooth operations

Manage inbound communication channels, including phone calls, email

correspondence, and voicemail follow-up

Atlantic Health System – Morristown, NJ July 2022 – June 2023

Executive Assistant (Contract)

Strategically managed complex calendars for VPs

Managed sensitive data with strict adherence to privacy laws and company policies

Updated and formatted PowerPoint presentations to ensure clear and professional

delivery for various meetings

Provided comprehensive administrative support to the finance team, ensuring

efficient operations and time reporting

Managed the end-to-end work order process, ensuring accurate and timely

completion

Coordinated job orders efficiently throughout the department, ensuring timely

processing and delivery

Managed incoming calls for the plant engineering department, addressing

inquiries from internal staff and vendors

Recorded all work order calls and distributed them to appropriate departments for

handling, i.e., HVAC, plumbing, and electrical

Provided high-level administrative support to 3 HR Directors, including scheduling

complex meetings, and preparing documents

Managed complex calendar for Director ensuring optimal time management and

productivity

Processed invoices and tracked payments using Oracle, maintaining detailed

records and accurate financial reporting

Coordinated all aspects of new hire setup, including equipment procurement and

workspace configuration

Maintained the HR events calendar, ensuring accuracy and timely communication

of important dates and deadlines

Renee Lopez

Page 2 of 2

Meisel, Tuteur & Lewis, P.C., (CPA Firm) – Roseland, NJ August 2004 – June 2022

Administrative Assistant

Efficiently managed a high volume of incoming calls, directing inquiries to the

appropriate personnel and providing professional assistance

Orchestrated daily operations, including scheduling, resource allocation, and

communication among cross-functional teams

Managed administrative tasks for accounting partners and managers, ensuring

seamless workflow and timely completion of key initiatives

Collaborated in the preparation of financial statements for a diverse client

base

Meticulously formatted and assembled tax returns, extensions, and estimates,

ensuring accuracy and compliance for final client deliverables

Managed the scanning and organization of physical and electronic documents,

improving accessibility and retrieval efficiency

Information Resource, Inc. (IRI), Fairfield, NJ January 1994 – July 2004

Administrative Assistant

Executive support to VPs and Directors of Marketing and HR

Extensive and complex calendaring, including internal and external meeting planning

Right Hand to Regional VP of Marketing, completing multifaceted administrative and HR functions

Travel expense reconciliation

Ran monthly GL reports for department budget and monitored overspending

Effectively communicated with executives on behalf of VP and Directors

Served as the primary point of contact for all incoming inquiries via phone, email, and

voicemail

Prepared and distributed written correspondence

Coordinator for all team meetings and lunches for executives

Negotiated with vendors and facilitated special events

Utilized discretion and confidentiality on all matters

Supply ordering

Receive visitors

EDUCATION

Administration Certification: Katharine Gibbs Business School – Montclair NJ

SKILLS

Microsoft Office (Word, Excel, PowerPoint, Outlook, Acrobat Adobe, Ultra Tax, CCH ProSystem, Oracle, Concur, QuickBooks

Contact this candidate