Executive Administrative Professional with Leadership Focus
Resume:
Jaimie L. Haynes
***** ******* ***** ****, ******* MD 20664
***********@*****.***
Objective
Hardworking individual looking for a long-term position to utilize my skills and knowledge to achieve career goals.
Education
University of Phoenix
Masters in Management – October 2009
Bachelors in Business Management – August 2007
Work Experience
DCI Group Inc 2022 – Present
Executive Administrative Assistant
Job Duties Included:
●Assist CEO, Vice President, and Executive team on a daily basis.
●Maintain all travel and calendars.
●Work with IT for upgrade requirements and training.
●Set up company meetings with venues and track budgets for events.
●Prepare PowerPoint presentations for client meetings and internal trainings.
●Work with HR to schedule, track and update monthly training for internal employees.
●Review all expenses and submit to finance.
●Set up new vendors and process invoices for projects.
●Maintain updated org charts.
●Conduct profitability and budget reports for ongoing projects.
●Complete timesheets and assign hours to projects for executive team on weekly basis for 12 executive team members.
●Order supplies for the office.
●Submit all visitors into Kastle system for security.
March of Dimes 2020 – 2022
Executive Administrator
Job Duties include:
●Maintained calendar, payroll, and travel for CEO and 6 lead partners.
●Set up board of director quarterly meetings.
●Travel for internal executive team and board members.
●Track and renew all memberships for executive team.
●Notarize materials as required.
●Work with finance for budget reports and maintaining updated budgets for fundraising for board meetings.
●Create doodle polls for meetings with external board members to set up ongoing meetings.
●Meeting minutes for board meetings.
●Submit all expense reports and payroll for executive team and board member expenses.
●Process donation letters and send to donors for tax purposes.
●Help train new employees on existing software such as concur, kastle systems and Microsoft products.
Chesapeake Electrical Systems Inc. 2016 - 2020
Project Manager / Payroll Assistant
Job Duties Included:
●Assist CEO, Vice President, and General Manager with start-up company.
●Maintain all travel and calendars.
●Responsible for managing all service dispatch work, job creation and assignments for projects.
●Set up site meetings, ordered materials, track hours, price change orders, bill AIA monthly billings, follow-up on start-up and completion packages for sites.
●Updating purchasing system to confirm material cost and overhead hit jobs correctly and managed review of profit and overhead burdens.
●Prepare PowerPoint presentations, written and oral communication with clients and departments with Washington DC, VA & MD to train building engineers on electrical safety procedures.
●Conduct profitability reports for all ongoing projects.
●Help with the budget planning for the year. Maintain project maintenance logs and supplying group managers with weekly billing logs.
●Build relations and accounts with new vendors.
●Retrieve weekly timesheets and enter payroll for 213 employees.
●Track personal and sick leave for 213 employees.
●Complete Certified payroll reports.
●Marketing for the Baltimore region to expand customer database.
●Prepare flyers and advertising logos for company meetings and functions.
KPMG LLC, 2007 – 2016
Project Manager Risk Management / Executive Assistant
Job Duties include:
●Executive assistant for Partner in Charge of Risk Management.
●Maintaining schedules for 5 partners and four managers.
●Perform daily functions for various managing groups in the review and audit field.
●Analyze monthly financial reports including timesheets, travel, payroll reporting, and Reportable Transaction System (RTS) usage.
●Track,update & review all submissions entered into the RTS database.
●Process Monthly & Quarterly reports for review processes.
●Submit quarterly report transactions to IRS quarterly and track by registration numbers.
●Review, analyzing, interpreting fee thresholds for accounting and finance regulation for all engagement letters, proposals, SOW, IRS forms and audit reports.
●Analyze usage crystal reports for quarterly reviews.
●Complete close-out packages for engagement reviews and submit approvals as required.
●Maintain all Risk Management registration numbers and work directly with IRS and Monitors for reviewing departments for internal audits locally and globally.
●Develop website for partner/manager interaction for accounting and finance projects to clients, develop planning for yearly affidavit and financial confirmation processes.
●Develop database and reports to track all submissions into the automated accounting system. Track department budget and funds management.
●Gather and assemble reporting information from automated data systems and review with partners bi-weekly. Confirm laws, rules, regulations and policies are being upheld within the firm and with client relationships.
●Involved with mentoring program within firm for new hires, insurance plans, 401K retirement plans, and maintain open communication and training for entry level administration staff.
●Follow-up on documentation under IRS rules and regulations with written and oral communication within the different firm locations.
●Conduct background checks and interview potential hires.
Professional Profile
Highly organized employee with strong motivation skills and good teamwork abilities.
Able to handle multi tasking and work well under pressure and meet deadlines.
Enjoy challenges and learning new skills for my career development.
Software
AutoCAD, Microsoft Word, Excel, SharePoint, PowerPoint, Outlook, Dynamics, Pro-service,
RTS & Crystal Reports, Quick-books and Lotus, Concur.
Contact this candidate