Executive Assistant Office Manager

ALMA RINGER

Metro Houston Area Cell: 281-***-**** ***********@*****.***

PROFESSIONAL SUMMARY

Seasoned Executive Assistant and Office Manager with 10+ years of experience supporting multiple executives in high-pressure environments. Known for exceptional organization, confidentiality, and communication. Adept at managing complex schedules, international travel, and urgent requests. Strong executive presence with a commitment to discretion, professionalism, and proactive problem-solving. Bilingual in English and Spanish. PROFESSIONAL EXPERIENCE

Triple-S Steel – Houston, TX – Executive Assistant to VP April 2023 – Present

• Support VP and multiple Operations Managers with confidential communication, calendar management, and executive travel.

• Manage over 800 corporate mobile lines and oversee vendor relations, billing, and service issues.

• Coordinate vehicle compliance, logistics, and sensitive documentation with accuracy and timeliness.

• Plan and execute meetings, company-wide trainings, and internal events.

• Prepare executive-level reports, dashboards, and internal communications.

• Handle sensitive requests with discretion and professionalism in high-pressure situations.

• Review and approve departmental expenses; ensure financial policy adherence.

• Liaise with stakeholders and departments to ensure seamless workflow and fast response to urgent needs.

GeoMark Research – Houston, TX – Office Manager October 2012 – April 2023

• Provided direct administrative support to multiple senior leaders in a corporate environment.

• Handled domestic and international travel planning and complex calendar scheduling.

• Managed procurement, lab equipment maintenance, and vendor communications.

• Oversaw contractor compliance, safety documentation, and certification tracking.

• Created and edited presentations, marketing materials, and corporate correspondence.

• Supported HR and finance operations, including payroll coordination and credit card reporting.

• Maintained strict confidentiality and upheld professionalism across all levels of interaction. EDUCATION & CERTIFICATIONS

Brigham Young University – Idaho

• B.S. Business Management –(In Progress)

• A.S. Business Admin. & Management, 2022

• Commercial Fundamentals Certificate, 2024

• Human Resources Management Certificate, 2023

• Business & Leadership Skills Certificate, 2022

• Entrepreneurship Certificate, 2021

CORE SKILLS

• Executive Support & Office Management

• Calendar, Travel & Event Coordination (Domestic & International)

• Confidential Communication & Professional Discretion

• Multi-Executive Scheduling & Prioritization

• Written & Verbal Communication

• Microsoft Office, Adobe, QuickBooks, CRM Systems

• Time Entry, Expense Reporting, and Document Control

• Compliance Tracking: HSE, ISNetworld, DISA, OSHA

• Crisis Response & High-Stakes Problem Solving

• Bilingual: English & Spanish

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