Executive Assistant Accounts Payable
Resume:
Jocelyn Wilson
Executive Administrator
********@*****.***
Chicago, IL
Experience
Executive Assistant to CEO, Level-1 Global Solutions August 2024-Present
o Serve as the right hand to the CEO, managing calendars, preparing high-level communications, and coordinating confidential business and personnel matters. o Lead internal project management efforts, driving timelines, deliverables, and cross-functional collaboration to ensure alignment with organizational goals. o Oversee HR administration including onboarding, employee records, benefits coordination, and compliance tracking.
o Manage accounts payable processes, ensuring accurate invoice tracking, timely payments, vendor communication, and financial reporting.
o Coordinate internal meetings, client engagements, and vendor relationships to support company operations and executive priorities.
Purchasing Specialist, Executive Consultants United August 2016-May 2024
o Created purchase orders for products and services based on client needs, ensuring accuracy in quantity, unit price, and delivery dates.
o Verified purchase orders for alignment with budget and quality standards. o Coordinated with suppliers to confirm order details and resolve discrepancies. o Monitored order status and followed up with suppliers and clients for timely delivery. o Maintained purchase order records and updated internal databases or procurement software. o Managed inventory levels and collaborated with suppliers to ensure timely delivery of materials. Operations Specialist
o Processed and executed vendor registration requests in compliance with state statutes, policies, procedures, and IRS requirements.
o Managed all vendor registration requests at corporate, city, state, and federal levels. o Analyzed vendor registration data for accuracy and compliance and provided guidance for issue resolution.
o Collected necessary data promptly to complete the registration process. o Identified information gaps in applications and contacted relevant resources to address them. o Assisted the management team in acquiring data and communicated registration progress promptly.
o Maintained up-to-date files for all vendor registrations and recertifications. o Provided ongoing support to the CEO and assisted in daily company operations. Executive Assistant to CEO
o Managed the CEO’s calendar, prioritized inquiries, and resolved conflicts to ensure smooth engagements.
o Completed a variety of administrative tasks, including special projects, contact list maintenance, travel arrangements, and expense reports.
o Kept the CEO informed of upcoming commitments and responsibilities and cultivated ongoing relationships with contacts.
o Assisted in office services management, policy development, and vendor selection for improved workflow.
o Supported the Sales Team and Accounting Staff with accounts receivable and payable, and time management.
o Handled additional projects such as IT Help Desk support and event planning. Recruiting Administrative Assistant, Ceannate Corporation December 2013- May 2016
o Provided administrative support to the recruitment department, including drafting memos, emails, and handling general clerical duties.
o Assisted with job description preparation, candidate testing, interview scheduling, and event planning.
o Maintained applicant information in the recruiting database and prepared management reports. Education
August 2002- May 2006
Clark Atlanta University
Skills
Relationship Building Operations Support Purchasing Procurement Registration Problem-solving Accounts Receivable & Payable Negotiations Executive Administration & Support Conflict Resolution Time Management Data Collection Project Support
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