Project Coordinator / Office Administration
Resume:
Nasir Mahmood
Chantilly, VA
*****.*********@*****.***
OVERVIEW
Nasir is a resourceful, process-driven and highly creative professional with hands-on experience in office administration. He is a team player who excels in time management, troubleshooting and management of administrative resources. Nasir also has experience in establishing core organizational as well as departmental goals and procedures, pertaining to the needs of the company.
PROFESSIONAL EXPERIENCE
Project Coordinator 06/2022-09/2022
Vector Security, Gainesville, VA
Coordinated with Contractors, Customers, Warehouse and Technicians. Coordination required commitment from all quarters ensuring project is completed as scheduled.
Prepared project contracts detailing scope of work and the requirements to be met by the contractors.
Managed action items and proactively worked with contractors to ensure timely completion
Handled around 50 emails on daily basis. Responding to the contractors and coordinating with them to ensure smooth completion of the projects.
On weekly basis prepared report/summary of the projects/tasks completed, tasks to be done and tasks that required management review, support and action.
Project Coordinator 11/2020-05/2022
FAAZ Consulting, McLean, VA
Prepared Standard Operating Procedures, Protocols and documents as per company standard formats.
Coordinated meetings by developing meeting agendas, transcribing minutes and following up with action items.
Managed action items and proactively worked with owners to ensure timely completion
Reviewed contract deliverable requirements and worked proactively with the team to ensure on-time delivery
Coordinated across the Program to coordinate, develop and then deliver weekly and monthly status reports.
Executive Assistance 11/2000-09/2020
Saudi Aramco, Jeddah, KSA
Assisted CEO office on program planning, Operating narratives, and HR related activities.
Managed and maintained Executives' appointment schedules by planning and scheduling meetings, conferences, teleconferences, travel and other itineraries.
Was responsible for the entire department’s expense review before routing for approval.
Coordinated and prepared monthly department reports for management review.
Attended and documented meetings, notate action items, delegate tasks accordingly and ensure completion by delegated staff.
Coordinated planning meetings for the Board, the Executive Team, Committees and associated working groups
Executive Assistant/Coordinator 06/1993-11/2000
Saudi Aramco Oil Refinery, Rabigh/Yanbu, KSA
Provided office support to the executives for effectiveness of day-to-day operations
Followed up on board motions on behalf of the executive team to timely complete all required tasks
Maintained all pertinent information to be available as and when required.
Drafted agendas for approval, notifying members, arranging for meeting space and other requirements
Collected and assembled office-wide input for recurring meetings with senior leadership
Reviewed and edited materials to ensure they are grammatically correct, factual, and in approved format
Admin Assistant/Coordinator 07/1985-06/1993
SAMAREC, Yanbu, KSA
Ensured all documentation required by regulatory bodies is completed and documented for future retrieval.
Developed and maintained a filing system; ensured business and operational reports, forms, and other documentation, paper or electronic, are readily available
Streamlined monthly reporting process by designing uniform reports to deliver timely updates to stakeholders
Reconciled corporate credit card statements, and purchase card statements.
Prepared written materials, including letters, minutes, presentations, and reports requiring special formats
EDUCATION • TECHNICAL SKILLS • LANGUAGES
Bachelor of Arts, Political Science and Economics – Gordon College, Rawalpindi, Pakistan
Proficient in MS Office programs.
Report building, Administrative Support, Expense claims review, Tasks Delegation, Process Documentation, Leadership, Teamwork.
Fluent in English and Urdu.
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