Administrative Assistant Medical Billing

Megan Reilly

Hewitt, NJ ***** +1-516-***-**** ***********@*****.***

Professional Summary

Experienced Administrative Assistant and Timekeeper with 25+ years in healthcare and office administration. Expert in scheduling, payroll, medical billing, insurance verification, and EMR systems. Proven ability to support directors, manage compliance, and coordinate projects. Seeking remote roles to leverage strong organizational and communication skills in administrative, scheduling, or payroll timekeeping positions.

Work Experience

Administrative Assistant/Timekeeper – Inpatient Operating Room HMH- HUMC Hackensack, NJ

March 2023 to Present

• Provides administrative support to Director of Perfusion and Anesthesia

• Reviews timesheets and ensures accuracy of time and leave for unit of over 250 employees

• Maintains monthly expense for inventory and manages supply requisitioning/distribution

• Completes and submits biweekly compensation reports for on call assignments

• Tracks staff training and patient charts for compliance with regulations and audits

• Assists with license, certifications, and credentialing compliance

• Coordinates special projects, composes memos, and assists with compiling and developing annual budget

• Schedules appointments, meetings, and conferences for departmental personnel using hospital-wide scheduling systems

• Prioritizes calls, transfers calls, records messages, and delivers to appropriate personnel

• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports

• Took and transcribes minutes at meetings

• Orders office supplies and maintains inventory

• Monitors and ensures time punches and hours worked are updated with correct compensation

• Ensures accurate payroll data and handles private, time-sensitive forms and correspondence

• Programs used: PeopleSoft, Smart Square, Clairvia, Epic Patient Transport

HUMC Hackensack, NJ

January 2024 to May 2025

• Transported patients to OR and ensured safe handling of support apparatus such as IV pumps and oxygen tanks

• Transported labs or specimens to appropriate departments and exchanged oxygen tanks as needed

• Removed unsafe or unclean equipment from service to maintain patient safety

• Maintained regular communication with Dispatch/Modality/Unit to update on task status and avoid non-productive time Registrar – Emergency Department

The Valley Hospital Ridgewood, NJ

April 2022 to January 2023

• Registered ED patients arriving by triage or ambulance and maintained patient confidentiality

• Verified insurance and provided relevant payment support

• Processed patient admissions and provided patient and department support

• Collected payments, performed cash reconciliation, and offered financial counseling

• Managed materials and inventory, handled heavy phone volume

• Assisted doctors and nurses with administrative requests

• Provided knowledge of insurance and authorization processing

• Programs used: Meditech, Nextbar, OneSource

Business Manager

Francis Bartscher Inc Oakland, NJ

January 2011 to December 2019

• Managed all scheduling of projects averaging 15-20 monthly

• Responsible for associate management including accounting, payroll, hiring, and termination

• Sourced and secured materials and managed all deliveries Administrative Assistant

Aplin Peer and Associates Fort Lauderdale, FL

September 2009 to December 2010

• Processed daily claims received

• Prepared 200+ reports for file review

• Managed 18 phone lines for large private company Billing Coordinator/Collections

New York Neurologic Associates New Hyde Park, NY May 2007 to June 2009

• Billed daily appointments and procedures, processing 300-350 claims daily

• Posted insurance payments and copayments to patient accounts

• Collected and managed account payments, found claim errors and made corrections

• Ensured accurate and timely billing process including charge entry, payment posting, denials, appeals, and A/R follow-up

• Provided timely physician credentialing to hospitals and insurance companies MRI Department Manager/Medical Biller

NY Neurologic Associates New Hyde Park, NY

September 2001 to May 2007

• Managed all operations of MRI department with a patient load of 40-50 per day

• Served as scheduling liaison between doctors’ office and MRI facility

• Managed all coding and billing and obtained testing authorizations

• Processed all film and medical record requests

• Managed heavy phone volume and scheduling for large private practice

• Billed daily appointments and procedures

• Posted insurance payments and copayments to patient accounts Education

Bachelor's degree

FAU, Boca

August 2014 to December 2014

Associates of Arts Degree

Palm Beach State College

Skills

Medical Billing Accounting Medical Coding Medical Scheduling Hospital Administration Dental terminology EMR Systems (Epic, Meditech, Nextbar, OneSource) Medical Records ICD-9 Insurance Verification Payroll and Timekeeping (PeopleSoft, Smart Square, Clairvia) Accounting and Expense Management Hospital Experience EMR Systems Medical Collection Microsoft Outlook Communication skills Personal assistant experience Additional Information

Authorized to work in the US for any employer

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