Executive Assistant Administrative Support
Resume:
Mary Kay Corbin
618-***-**** ********@*****.*** *900 Elevate Ave., Apt. K206, Navarre, FL 32566
Professional Summary
I have spent most of my working life in the legal field (30+ years) and serving and in my last position as executive assistant providing high level C-suite administrative support to the Managing Partner in the healthcare and corporate practices. I am personable and friendly and I enjoy meeting new people, allowing me to form relationships with co-workers and clients. . Skills
● Expert skill in PowerPoint
● Expert skill in Excel
● Expert skill in Word
● Expert skill in Outlook
● Exceptional capacity for
learning new
programs/applications
● Often acted as the point of
contact between the executives
and employees/clients.
Excellent organizational skills
with the ability to think
proactively and prioritize tasks
● Switchboard and individual
phone experience, taking
detailed messages when
necessary and returning client
calls providing sufficient
answers to questions when
attorney unavailable
● I am a reliable and loyal
employee and given my role at
my last firm, I have the skills
and experience necessary to
provide the support you require
● Having the experience in the
legal background, I am well
aware of the need for
confidentiality of the clientele
and the company
● I have excellent social skills and
I consider myself to be
outgoing, easy to get along with
and am diligent in attaining the
goal at task
Employment/Experience
Director of Client Serviv=ces/First Impressions - NextHome Coastal Luxury Realty, Newport News, VA
● Office Manager for NextHome Coastal Luxury where I was basically only office worker for the Brokarerage. Did home searches in Rein, a software application for clients who were looking for houses. Answered client questions/inquiries, and scheduled appointments for clients. Updated new listing and closed out when transactions were complete in Rein. Scheduled photos and/or drone shots for new listings, scheduled signage for new listings, checked real estate taxes and monitored real estate applications for our homes to be listed. Scheduled times for closings with clients. Ordered office supplies and maintained cleanliness of office. Ran errands such as for mail and pick up commission checks for broker. Sales Representative - Henson Media, Inc. WMSK/WUCO/WSON, Morganfield, KY
● Sales representative in the tri county and tri state areas. Selling airtime commercials to businesses.
● Write, record and produce commercials.
● 202Maintain customer list, daily reporting per customer per day. Notation of all customers needs per day.
● Schedule, create and present airtime options per customer needs, maintain timeline per customer’s current and expiration of airtime and follow up with options for keeping them advertising for future. August 2020 to October
2024
February 2019 - September
2019
● Follow up with each customer to check on the progress of increased sales per the optional packages purchased. Edit package options per their sales numbers.
● Research based on customer business (e.g. which times of year would have increased sales,offer customized packages dependent on their type of business. Scheduled and unscheduled visits, as well as cold calling. My position was put on hold at the beginning of covid.
Concierge – Provision Living West County, St. Louis, MO (Part-Time)
● Open building, make sure appropriate alarms are reset, turn on cameras
● Monitor security cameras and alarm systems of building throughout the day
● Maintain and monitor resident census and distribute to directors
● Deliver newspapers and mail to residents allowing me to interact with residen
● Greet and assist family members coming in/leaving family members of residents and ensure that everyone checks in and ensure that when residents leave the building, that they are checked out; assist visitors to the appropriate apartments when security codes are required
● Maintain doors to courtyard based upon the weather
● Update census to make sure resident list is current
● Keeps records of employee PTO request and meal expenses
● Ensure that lobby and various other rooms are clean and presentable
● Interact with residents, at times assisting them back to their apartments and assure they are getting help when required
Leasing Agent –Cecil Management - O’Fallon, Illinois Photograph apartments/houses to determine condition of premises for move ins/move outs
● Show apartments/housing to potential tenants; explain lease terms, required qualifications and procedures for move ins/move outs at showings
● Explain lease terms, required qualifications and procedures for move ins/move outs at showings
● Confirm that all necessary permits and deposits are in place at time of move ins
● Photograph apartments/houses to determine condition of premises for move ins/move outs
● Submit updates and damages to maintenance at time of move out
● Placement and removal of signs and keys to/from tenants
● Study and learn Fair Housing Act of 1986
February 2018 - January
2019
Executive Administrative Assistant - The Lowenbaum Partnership, Clayton MO August 1998 - April 2016
● Assistant to Managing Partner and one other attorney in the healthcare and corporate practice
● Review and revise various healthcare documents, corporate transactional documents
● Draft agendas, emails and correspondence on behalf of attorneys, taking meeting minutes and prepare in accordance with agenda, run financial reports, memos, etc., handle incoming/outgoing mail
● Draft PowerPoint presentations for various events and meetings
● Highly experienced in complex travel arrangements, air, ground transportation, lodging and venues for meetings/events
● Maintain multiple calendars, including extensive experience in scheduling internal and external meetings and arrange the venues, lunches, dinners or happy hours related to various events
● Analyze situations/correspondence/telephone calls and make determination as to handling of referral to appropriate resources
● Time entry for attorneys for billing purposes
● Maintain annual continuing education hours and follow up with scheduling seminars, as needed
● All other general duties, create and maintain files, prepare mailings, photocopying, scanning and faxing
● Self-starter with the ability to work both independently and collaboratively; ability to manage and take ownership of numerous tasks simultaneously
● Detail orientated, organized and able to multitask while meeting important deadlines, ability to anticipate challenges/needs and act accordingly
2
Legal Assistant To Two Healthcare/Corporate Attorneys - Sonnenschein Nath & Rosenthal, St. Louis MO
April 1992 - August 1998
● Assistant to two healthcare and corporate partners
● Complex travel arrangements and all related needs thereto
● Maintain calendars for attorneys, scheduling meetings, events and venues for same
● Create PowerPoint presentations for various meetings and events
● Answer telephones and making determinations as to which attorney is assigned to that specific project
● Review and revise various healthcare documents, corporate transactional documents, draft correspondence, memos and notes
● Perform secretarial functions for attorneys requiring knowledge of formatting documents and procedures
● Prepare, edit, proofread and maintain a variety of healthcare and corporate documents
● Draft, review and revise emails, correspondence and itineraries on behalf of attorneys
● Handle all incoming/outgoing mail
● All other general related duties, creating and maintaining files, prepare mailings, photocopying, scanning and faxing
● Time entry for attorneys for billing
● Maintain annual continuing legal education hours and schedule seminars, as needed
● Scheduled and held weekly continuing education seminars for in-house attorneys, draft agenda and presentation materials and submit to the Missouri Bar Association for approval Additional Information
I left my last firm in 2016 due to the fact that the firm was going to merge with a large firm and I was concerned at that point, how it would directly affect my position, benefits and compensation. So I took a couple of years off and visited my Navy son and his family and new grandbaby but I'm now ready and miss being in the workforce where I believe I can make positive contributions. I made the move to Virginia to be with my grandchildren and then moved to Navarre in 2024 when my son and family were sent to North Carolina for a new duty station. I have been retired for the last year but getting bored so am looking for a new position.
References
Tim Elliott (former managing partner with whom I worked)
********@******.***
Tim Gorman (former attorney with whom I have worked)
*******@*********.***
Mark Goran (former attorney with whom I have worked)
(314) 622=6686
******@**********.***
3
Contact this candidate