Data Entry Specialist

Qualifications Summary

Excellent team leadership, instructional, communication and interpersonal skills; effectively train and motivated other co-workers. As an efficient DATA ENTRY SPECIALIST with Office Support / Data Entry expertise using a variety of software programs and keyboarding functions. A proficient multi-tasker, I am always willing to learn other tasks related within the company so I can be ready to step in when needed. Interface well with people of diverse levels, backgrounds, and personalities. Work well independently or as a productive team member with a high level of accuracy with attention to detail.

Software Skills

Microsoft Word Microsoft Excel Microsoft PowerPoint Microsoft Access

Microsoft Outlook QuickBooks Pro SAP

Keyboarding Experience

Typing, 58 wpm Alphanumeric, 9000+ kpm Numeric, 10000+ kpm

10-Key by Touch Shift, Alternate, Control & Function Keys

Accomplishments

Sempra July 13, 2022 – May 10, 2025

Data Entry Specialist: Entered and updated data into company databases and systems with a high degree of accuracy and attention to detail. Verified and corrected data discrepancies to ensure data integrity and consistency. Managed large volumes of data entry tasks within tight deadlines while maintaining a high level of productivity. Conducted regular data quality checks to identify and resolve errors or inconsistencies in the database. Assisted in the development and implementation of data entry procedures and guidelines to improve efficiency and accuracy. Coordinated with various departments to gather and validate information required for data entry. Maintained confidentiality and security of sensitive information, adhering to company policies and data protection regulations. Utilized spreadsheet software, such as Microsoft Excel, to organize, analyze, and report on data. Generated and compiled reports based on data entry activities to support business operations and decision-making. Provided administrative support to the data management team, contributing to overall operational efficiency.

SWITO August 04, 2016 – March 31, 2022

Data Entry Specialist: [Data Validation]. Inputted all personnel data into the appropriate tables in the Access Database. Validated personnel data and double-check it from the source before entering into the system to help minimize redundant unnecessary tasks. Created detailed documentation for various tasks using step-by-step methods. Trained myself to use to use new software and then performed live training with over 30 personnel online on how to use new software. Use spreadsheet software to format data in the appropriate columns to allow the database administrator to import the data into the database tables with ease. Typed data into text files and converted to Microsoft Excel Workbook files, Comma Separated Value files and other formats.

Pacific Gas & Electric, San Francisco, California: March 30, 2015 – August 4, 2016

Data Entry Specialist: [Data Migration]. Keyed in all data entry slips in the require time frame with a 99% accuracy rate. Volunteered to work overtime and weekends to help minimize backlogs with extra data entry slips to backup other personnel were asked to perform other assignments and/or were on vacation. Able to scan and recognize invalid and missing data. Contact the proper personnel to help resolve the issues on data entry slips and have them corrected in a timely manner. Always seek to find better methods to get the data inputted using the best possible tools that are available.

Chevron, San Ramon, California: September 29, 2014 – December 23, 2014

Data Entry Specialist: Researched and summarized Chevron Monthly Budget Amounts and used SAP to summarize, calculate and export data into Microsoft Access for creating Data Access pages on the intranet. Transposed records from rows to columns using MS Excel Advance formulas and filters for creating budget amount reports by diversity group for the Departments Billing End of the Year Reports.**It was very important that the budget was research and balanced, this would allow Chevron to reserve extra funds for future projects and creating new jobs.**

MV Transit, Fairfield, California January 4,2014 – August 29, 2014

Data Entry Specialist: [Post-Conversion Project]. Perform research, data entry and cleanup on over 15,000 invoices, checking for errors, formatting issues, and inconsistencies; reconciled unbalanced invoices to match original cost totals; grouped and combined invoice information using Microsoft Excel in a drill-down format for creating Pivot Tables for generating a 60-page report. Created and modified customer records in the department’s database system and also was able to recognized errors that were reported to my supervisors immediately. Developed easy to use step by step training procedures for over 10 different tasks for the department using Microsoft Word, Excel, Outlook, Paint and Confidential software. **Calculated unit per measure on invoice totals using Microsoft Excel; filtering items that have wrong amounts; this would make sure that the company pay it’s vendors the correct amount according to the pricing table**

Pacific Gas & Electric, Walnut Creek, California: February 17, 2011 – November 22, 2013

Data Entry Specialist: [Maximum Allowable Operating Pressure Project]. Use Excel’s statistical, lookup & other advance functions to retrieve specific records; data prepped, mapped and imported over 15,000,000 image files into 3 different databases. Keyed in data from key slips submitted by engineers and other personnel to be entered into the MAOP system. Spreadsheet creation and management. Performing and prioritizing a multitude of complex administrative duties. Packaged new training documentation for new personnel, this would allow them to quickly jump and get going on their daily duties.

Education

Computer Professional Learning Center, San Francisco, CA, Accounting/QuickBooks Pro Certificate

Solano College, Fairfield, Micro Computer Applications-In Progress*

Military Experience:

United States Navy

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