Accounts Payable Project Coordinator

BARDIE HOOKS

470-***-**** ***********@*****.***

Extensive Executive C Level administrative talent. Ten plus years of grants administration, events management and executive duties. Problem solver with the ability to find a solution or deal proactively with work related problems. Possesses a B.S. in Sociology with a Minor in Management and expertise in Microsoft Office and SAP platforms. Looking to leverage my knowledge and practices to expand my career as a management and administrative specialist.

PROFESSIONAL EXPERIENCE

Georgia-Pacific, Atlanta, GA

September 2018 – December 2018

Senior Administrative & Project Coordinator, Georgia Pacific Foundation

Assisted the GP Foundation President and Community Affairs Directors in administrative role

Acted as liaison amongst C Level Executives & GP Foundation Team

Collaborated with coworkers to implement new system to improve workflow

Office Management responsibilities including accounts payable and vendor management

Flexibility to multitask and shift priorities as needed

Salesforce Administrator for Georgia-Pacific facilities across the U.S.

Handled all aspects of the departmental travel expenses through SAP Concur

Controlled daily & monthly division expenses utilizing SAP Aribia

Communications skills to include writing and editing reports and memos

Administered conference calls and webinars via SKYPE

Managed conference rooms & visitor management utilizing Microsoft Outlook and EMS calendaring

Proficient in Microsoft Office

Prepared & coordinated project work for Georgia-Pacific Signature Programs

Planned & Organized “Lunch-N-Learns” & Off-site meetings and engagements

United Parcel Services, Inc., Atlanta, GA

September 2009 – August 2018

Executive Assistant & International Grants, The UPS Foundation

Supported the Foundation President in an Executive role for 4 plus years

Prioritized quarterly projects for a team of 20 people

Communication skills to include weekly newsletter, monthly publications and announcements

Coordinated Executive’s participation on corporate boards, government and industry events

Collaborated with various nonprofit agencies, Fortune 500 companies, board members and other C Level executive positions externally and internally

Responsible for presentations and reports utilizing Microsoft Office Suite

Performed and completed special assignments as needed

Problem solving & conflict resolution skills

Organized and maintained Foundation President’s appointment schedule by coordinating meetings, conferences, luncheons, and travel both domestic and international

Prepared electronic expense reports utilizing Oracle ESS & SAP Ariba

Preserved confidential information and meetings as required

Preparation of all Board of Trustee’s materials; board books, presentations, and agendas for all meetings

United Parcel Services, Inc., Atlanta, GA

Corporate Grants Administrator & Operations Assistant, The UPS Foundation

Responsible for summarizing corporate grant requests including mission, scope and budget information

Grant-making responsibilities to include 1000 plus Corporate grantees

Quarterly reconciliation of philanthropic & operational budgets

Accountable for PowerPoint presentations and special projects associated with Corporate Grant programs

Responsible for data integrity with monthly and quarterly audits

Created yearly budget database comparison: planned expenditures v. actuals

Generated grant requests for proposal, solicitation announcements & process for payment

Set up new vendors and non-profit organizations with Financial Service Center through SAP Ariba

Leadership skills to include new department associates

Supported in identifying milestones, statements of work, and deliverables for funding with Foundation Accounting

Met performance goals and deadlines in a fast-paced environment

Responded and communicated with U.S. Region, District, and Human Resources Managers

Responsible for Corporate grant reporting quarterly numbers for UPS Foundation Board of Trustee Meetings

United Way Coordinator for Corporate Campus

EDUCATION

Bachelor of Science in Sociology & Minor Management

Kennesaw State University, Kennesaw, GA

Dean’s List

National Honor Society

Creative Abilities Writing and National Research Award

ADDITIONAL SKILLS

SAP Aribia, SAP Concur, Infinium Accounts Payable, Oracle GEMS, KRONOS, & Microsoft Office

Blackbaud / Gifts Philanthropic Software Administrator

Salesforce Administrator, Motion, Slack, ChatGPT

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