Accounts Payable Ap Specialist

April Allen

*************@***.*** 726-***-**** Fontana, CA

SUMMARY

Detail-oriented AP Specialist with 18 years of experience in accounts payable, including roles at Psomas and Henkels

& McCoy. Expertise in full-cycle accounts payable, invoice processing, and financial reporting, utilizing software such as JD Edwards, Deltek Vision, and SAP. Proven track record of maintaining vendor relationships and ensuring compliance with financial policies and documentation standards. Seeking to leverage skills in a new AP Specialist role. WORK EXPERIENCE

Henkels & McCoy (via 347 Group) Pomona, CA

AP Specialist - Contract Nov 2024 - Jan 2025

• Processed and reconciled invoices using JD Edwards, ensuring accuracy through verification of entries and comparison of system reports to balances.

• Managed vendor payments by monitoring discount opportunities, verifying federal ID numbers, and resolving discrepancies in purchase orders and invoices.

• Maintained and verified accounting ledgers and vendor accounts, ensuring all transactions were accurately recorded and reconciled monthly.

• Utilized Avionte, Paycom, MS Suite, and Oracle JDE - Scanman for proficient data entry and report generation, maintaining confidentiality of sensitive information. AH Capital Management Remote, San Mateo, CA

Corporate Accounting Specialist - Contract 1099 May 2023 - May 2024

• Managed onboarding processes for new employees and vendors, ensuring seamless integration into accounting and payment systems.

• Processed an average of 50 invoices daily, facilitating timely vendor payments and supporting efficient financial operations.

• Conducted audits of expenses to ensure compliance with company policies and reclassified entries for accurate financial reporting.

• Addressed vendor inquiries and employee support requests professionally, maintaining high standards of customer service.

Psomas Hybrid, Culver City, CA

AP Specialist Sep 2020 - May 2023

• Processed full-cycle accounts payable, including managing invoice processing, expense reports, and credit card statement reconciliation.

• Managed accounts payable system operations, facilitating the scanning, indexing, and routing of invoices for review and approval.

• Prepared weekly check runs, ensuring timely and accurate vendor payments.

• Maintained comprehensive vendor records, ensuring compliance with tax documentation and executed annual 1099 reconciliations and filings.

WorldStage Operations / Video Applications Tustin, CA Accounting Clerk - Hybrid Aug 2017 - Apr 2020

• Managed vendor communication, resolving inquiries and issues to maintain strong relationships.

• Processed and recorded over 100 weekly vendor invoice payments, ensuring accuracy and timely completion.

• Reconciled daily financial transactions and prepared regular reports, contributing to reliable financial records. SoCalGas/Sempra Energy(NSYNC Staffing) Los Angeles, CA AP Associate III - Contract Sep 2016 - Sep 2017

• Managed full-cycle accounts payable operations by processing up to 200 invoices daily, ensuring accuracy and compliance with financial policies.

• Conducted month-end closing activities, including accruals and reconciliations, which enhanced financial reporting accuracy.

• Collaborated with the purchasing department and vendors to resolve discrepancies through 3-way match and batch processing, delivering effective customer service. Toyota Corporate Torrance, CA

AP Clerk/Project Coordinator - Contract Feb 2015 - Aug 2016

• Processed over 200 accounts payable transactions daily using COUPA and PeopleSoft, ensuring timely and accurate financial documentation.

• Facilitated the onboarding of 5,000 vendors onto a new software platform as part of a 5-member team during a critical transition project.

• Implemented a verification process for invoice handling that resolved billing discrepancies and prevented substantial overpayments, enhancing vendor relations and financial integrity. Univar USA Commerce, CA

Pricing Admin/Admin Assistant - Contract Jan 2014 - Feb 2015

• Managed vendor file maintenance and updated SharePoint for streamlined regional communication, enhancing coordination with Material Planning Units and Customer Service Representatives.

• Processed and documented price adjustments based on market trends, supporting accurate pricing strategies and improving operational efficiency.

Two Chefs on a Roll Carson, CA

Supplier Quality Coordinator - Contract Jan 2013 - Jan 2014

• Oversaw inspection and testing protocols for raw materials and packaging, ensuring compliance with specifications and coordinated with warehouse and production teams to address non-conforming items.

• Acted as a liaison between suppliers and internal departments to facilitate the resolution of quality alerts, contributing to continuous improvement in product standards.

• Maintained and updated supplier quality management databases to ensure the accuracy of supplier and raw material information, and supported R&D in the documentation and development of new products. Choices 'R' Us Downey, CA

AP/AR Clerk and Office Management Jan 2007 - Jan 2013

• Managed data entry, general ledger maintenance, and bookkeeping tasks, ensuring accuracy in accounts payable and receivable processes.

• Assisted the performance analysis team by providing administrative support to the Vice President and two Directors, contributing to the refinement of policies and procedures.

• Oversaw the maintenance of the database for accuracy and currency of information, while handling email correspondence for the Controller to facilitate effective communication. EDUCATION

Carson High School

High School Diploma, General Education

Carson, CA

Jun 1988

SKILLS

Great Plains • QuickBooks • Sap • Coupa • ReadSoft • Microsoft Suite (Excel, Office, Access, Word) • PeopleSoft • Oracle • BILL.com • Workday & Navan • Oracle JDE & Scanman • Invoice Processing • Data Entry • Attention to Detail • Time Management • Communication Skills • Accounting Software Proficiency • Problem Solving • Vendor Relationship Management • Organizational Skills • Financial Reporting • Accounts Payable Processing • Invoice Verification • Data Entry Accuracy • Proficiency in Accounting Software • Problem-Solving • Salesforce

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