Administrative Assistant Project Management

Denise Fichter

**** ******* ****, ******, ** ****1 303-***-**** ********@*******.***

Project Management Business Development

Relationship Management Planning and Organizing

Communication Proficiency HIPAA Compliance

Problem Solver Patient Consumer Advocate

Career Summary

ADMINISTRATIVE ASSISTANT COMMUNITY REACH CENTER 2024/Present

Director of Facilities & Foodservice/Director of Human Resources/Director of Nursing/

Manager of Marketing

Project Management duties including gathering information, performing analyses and making recommendations

Prepare detailed and accurate meeting minutes, ensuring all decisions and action items were recorded, which improved meeting efficiency

Coordinate complex scheduling for 4 Senior Executives including working with outside entities

Create Zoom Meeting for Senior Executives

Create Teams Channels and update on-going Teams Channels with relevant documentation

Order office supplies for agency

Expense reporting in First Bank

Creating Agency Safety Binders

Creating agency forms in Adobe Pro

Event planning including off-site locations and catering

Daily use of Microsoft Office Suite

ADMINISTRATIVE ASSISTANT TRANE 2023

Provide high-level administrative support by conducting research, handling information requests and performing clerical functions

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work

Order catering for agency events

EXECUTIVE ASSISTANT /OFFICE MANAGER AXISPOINT HEALTH 2021-2022

CEO / Senior Vice President / General Counsel / Vice President of Operations

Assist with the production of client deliverables

Draft, edit, and proofread client correspondence and presentations

Assist with driving organization revenue and project goals through successful management of all operational functions

Plan, coordinate, and ensure the executives schedules are followed and respected. Provided "gatekeeper" and "gateway" role, creating win-win situations for direct access to executives’ time and office

Requisition needed supplies, equipment, and repair and maintenance services through agency channels as needed

Work cooperatively with other administrative assistants and other employees at various levels throughout the organization

Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressure

File monthly expense reports for executives

Scan all business mail to corresponding departments

EXECUTIVE ASSISTANT DAWN FOOD PRODUCTS RISE BAKING COMPANY 2015-2021

Senior Vice President/ General Manager of Frozen Business Unit

Develop channel sales materials for presentations to major accounts

Manage and/or monitor channel projects including: customized product development, strategy initiatives, consumer insights projects, advertising agency projects & spending

Coordinate account meetings including samples, presentations and logistics

Customer conference or industry conference coordination including travel, samples, POS & other support materials

Support Vice Presidents; calendars, meetings, visits to home office, conference calls, national & international travel and phone support as needed.

Coordinate with finance, sales metric reporting on a weekly and/or monthly basis

Manage outside vendors billing including food show booths, culinary & product development consultants

Tracking of 100 + employees Personal Time Off and Holiday Pay

VISA PURCHASING CARD ADMINISTRATOR DENVER PUBLIC SCHOOLS 2014-2015

Visa Help Desk Administrator

Visa transparency report/ spend monthly

Travel adherence and procedures approval for policy exceptions

Declining transactions investigation

Creation of strategies for specific user groups, creation of ghost cards

EXECUTIVE ASSISTANT ARAPAHOE HOUSE 2001 –2013

Chief Operating Officer / Chief Information Officer

Director and Co-Director Program Services

General Counsel/ Contract Administrator/ Head of Psychiatry

Created and uploaded all agency forms in OmniForm, Adobe and Word formats

Created board of director presentations in PowerPoint

Grant management; working as coordinator for 3 on-going grants

Heavy calendaring for multiple managers, travel coordination

Upkeep of departmental budget and expense reports, conference planning, and coordination

Responsible for recording and transcription of minutes for agency meetings and all correspondences

Tracking and submission of departmental payroll

Consumer Advocate Representative

EDUCATION

Bachelor of Science Degree- Health Administration with a Concentration on Information Systems University of Phoenix- Magna Cum Laude

Member of Upsilon Phi Delta Honor Society

Member of Healthcare Information and Management Systems Society

Member of National Society of Collegiate Scholars

Legal Secretary Certification Program Colorado State University

Graphic Design Platt College

Additional Skills & Abilities

Microsoft Project, Word, Excel, PowerPoint, Outlook, Visio, Publisher, and SharePoint

Concur Travel

SAP

OmniForm, Adobe Pro

DocuSign

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