Accounts Payable Data Entry

TIFFANY GRAY

Houston, TX *****

*********@*****.***

+1-346-***-****

Professional Summary

Results-driven accounting associate with forward-thinking approach centered on company success and competitive growth. Demonstrated record of success in building successful teams and managing profitable operations thru effective consistency of Willing to relocate: Anywhere

Work Experience

General Services AP

Tenaris-Houston, TX

May 2022 to July 2025

· Receive, upload and allocate invoices to approvers. Completing data entry relating to invoices for General Services for various worksites/locations assigned via Extranet

· Process invoices using SAP to create SES for vendors with Master Service Agreements

· Complete New Vendor Invitations/setup as well as maintain Active Vendor List.

· Research invoice discrepancies and provide resolution with assistance of internal AP

· Update Invoice Log weekly with processed invoices and payment information. Review Power BI regularly (once a week) for invoice statuses of invoice payment updates. Accounts Payable Lead Associate

Midstates Petroleum LLC-Houston, TX

April 2010 to February 2015

· Receive, sort by alpha, distribute to other AP team member for scanning Sort, Hand Code (according to GL) Scan assigned alpha invoices for upload. Upload scanned invoices, assign correct vendor number, 10key code and route electronically for approval. Analyze and contact vendors in regard to outstanding invoices and resolve any issues, Run payment cycle, sort, fold mail out checks weekly. Release authorized ACH payments, Monthly GL reconciliations, P-Card payments and account disbursements. Credit and collections follow-up for past due accounts weekly.

· Contact various accounts and aggressively rectify late and past due payments owed for 90 days and above

· Activate account holds for escalation in action

· Conduct annual audits of all accounts for external and internal pre-audit

· Other accounting duties as assigned i.e.: special projects

· Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.

· Verified vendor accounts by reconciling monthly statements and related transactions.

· Reconciled processed work by verifying entries and comparing system reports to balance numbers.

· Updated job knowledge by attending various meetings and educational opportunities per year.

· Audited and processed credit card bills.

· Evaluated payment applications for completed work.

· Matched purchase orders to invoices and logged invoices into computer.

· Reviewed each invoice and requisitions for payment approval.

· Generated financial statements and reports detailing accounts receivable status

· Prepared checks and assisted with payroll duties.

· Reported sales taxes by calculating paid invoices.

· Charged pertinent expenses to accounts.

· Reconciled bank statements.

· Verified vendor accounts.

· Maintained relationships with vendors and managed invoices for production.

· Reviewed account documentation for over 400 accounts, rectified issues and contacted vendors about account changes.

· Introduced new accounting, financial and operational systems to maximize efficiency and recordkeeping accuracy.

· Analyzed, constructed and calculated daily accounting records, payroll and sales transactions.

· Managed and responded to correspondence and inquiries from customers and vendors.

· Complied with established policies and performed bank reconciliations, accounts payable/receivable, invoicing, billing, and profit and loss statements for hundreds of clients.

· Recorded deposits, reconciled monthly bank accounts and tracked expenses.

· Generated invoices upon receipt of billing information and tracked collection progress.

· Maintained account accuracy by reviewing and reconciling checks monthly.

· Matched purchase orders with invoices and recorded verified information.

· Supported management by processing invoices and documents with consistent on-time delivery.

· Gathered, evaluated and summarized account data in detailed financial reports.

· Monitored 4 member-employee team while handling day-to-day accounting processes and financial accuracy.

· Streamlined daily reporting information entry for efficient record keeping purposes.

· Entered figures using 10-key calculator to compute data quickly.

· Improved operations through consistent hard work and dedication

· Completed paperwork, recognizing discrepancies and promptly addressing for resolution

· Resolved problems, improved operations and provided exceptional service Financial Analyst / Comptroller Assistant

Continental Airlines

March 1999 to October 2007

· Assist Technology Project Managers with projects budgets P-card allocations and statement reconciliations Electronic payment allocation uploads in internal system GL reconciliations Various accounting projects as assigned by comptroller

· Developed forecasting tools to analyze revenue variance, business pipeline and industry trends

· Analyzed projects for capital deployment and helped structure multi-million dollar deals

· Reviewed financial reports and streamlined operations to increase productivity and company profits

· Performed complex financial and budget analysis to determine budget requirements, improve internal controls and justify requested funding from co-op departments

· Handled internal and external inquiries and complaints submitted by accounts payable clerk, finance director and other department heads, providing outstanding customer service when resolving issues Education

Trade school

High school diploma or GED

Houston Community College-Stafford, TX

Skills

• Data sorting

• Project coordination

• ERP systems (10+ years)

• Math

• Expense reports

• Spreadsheet formulas

• Report preparation

• Accounting systems

• Document management

• Regulatory Compliance

• Working with large datasets in spreadsheets

• Customer inquiry handling

• Tax compliance

• Logistics

• Freight

• Analysis skills (10+ years)

• Typing (10+ years)

• Judgement and Decision Making

• Spreadsheet filtering

• Bookkeeping

• Attention to detail (10+ years)

• Asana

• Insurance verification

• Critical thinking

• Employee Motivation and Performance

• Law office

• Correspondence management

• Annual Planning

• Resource Utilization

• Customer service

• Phone answering

• Oil & gas

• Accounts payable

• Thrive Under Pressure

• Expense management

• Policy Development

• Medical billing

• Service Delivery Oversight

• Client services

• Meeting scheduling

• Calendar management

• Geriatrics

• Spreadsheets (10+ years)

• Google Workspace

• Customer complaint resolution

• Team lead experience

• Scanning

• Cross-functional communication

• SAP ERP

• Team development

• Faxing

• Photocopying

• Travel scheduling

• Conflict management

• Problem-solving

• VLOOKUP function

• Computer skills

• Organizational Development

• SharePoint

• CPR

• Presentation software

• Office experience (10+ years)

• Merchandising

• QuickBooks Online

• Administrative experience within healthcare

• Greeting customers

• Interpersonal communication

• Microsoft Office

• Hospital experience

• Writing skills

• Report writing

• Interpersonal skills

• Accounting software

• Presentation preparation

• Departmental Coordination

• Office supply management

• Contracts

• Microsoft PowerPoint (10+ years)

• Documentation review

• Tax return processing

• Teamwork (10+ years)

• Phone etiquette (10+ years)

• Account analysis

• Change and Growth Management

• Financial Management

• Time management

• Employee evaluation

• Team management

• Balanced Work Ethic

• Administrative experience - Administrative experience (More than 20 years)

• Customer communication

• Inventory control

• Filing

• Appointment scheduling

• Insurance prior authorization

• Microsoft Dynamics 365

• Microsoft Teams

• Microsoft Access

• Zoom

• Invoice processing

• Mail processing

• Data collection

• Retail management

• ADP

• Accounting and finance experience

• Microsoft Outlook

• Account reconciliation

• Working with people with disabilities

• Blood sampling

• Microsoft Word (10+ years)

• Financial records management

• Administrative experience within retail industry

• iOS

• Laboratory experience

• Bookkeeping for tax purposes

• Excel data analysis

• Spreadsheet design

• Order assistance

• Pivot tables (10+ years)

• Spreadsheet data validation

• Financial statement preparation

• Articulate Communication

• Oracle

• Medical terminology

• Administrative experience within technology industry

• Microsoft Excel

• Manual handling (10+ years)

• Analytical thinking (10+ years)

• Integrity and Transparency

• Customer relationship management (10+ years)

• Leadership and People Development

• Administrative experience within finance industry

• Private practice

• Project Oversight

• Effective Communicator and Public Speaker

• Data cleaning

• Supervising experience

• Clerical experience (10+ years)

• Word processing

• Adobe Acrobat (10+ years)

• Windows

• Financial software

• GAAP (10+ years)

• Organizational skills

• Relationship and Team Building

• Record keeping

• Confidential information handling

• Financial record maintenance

• Productivity software

• Budgeting (10+ years)

• Home health

• Management Team Leadership

• Office equipment routine maintenance

• Accounting support (10+ years)

• File organization

• Accounting (10+ years)

• Providing product information

• Spreadsheet charts

• Employee relations

• Financial services

Languages

• English

Certifications and Licenses

Driver's License

Contact this candidate