Administrative Support Assistant

STACI W. BOUDY

**** ******** **. *** *** 757-***-****

Virginia Beach, Virginia 23462 **********@*****.***

SUMMARY OF QUALIFICATIONS

Energetic, results oriented office professional with expertise in all facets of office administration, training, supervision, and attention to detail. I will provide you result working as a team or individually. Excellent communication skills, both verbal and written. Repeatedly recognized as self-motivated, goal oriented, versatile, outgoing, and highly organized. Enjoy new challenges and learning experiences.

Currently hold a Secret security clearance.

EXPERIENCE

2012 to Present Assistant Site Director & Administrative Support at Naval Support Activity Hampton Roads, Portsmouth Annex, Portsmouth, VA

•Provide comprehensive administrative support to NSA Hampton Roads Portsmouth Annex. I greet visitors that come to the office suite requiring assistance or answers to various questions regarding the Annex. As the sole HR representative, I ensure required paperwork is submitted in a timely fashion to various HR departments for inclusion in personnel records.

•Conduct quality assurance audits to ensure timely, measurable responses that met command policies and resolved issues at the lowest organizational level.

•Manage executive operations for Site Director including calendar coordination, phone rosters, tickler systems, and travel arrangements.

•Served as Command Purchase Card Holder, procuring supplies, equipment, and services (photocopiers, computers, telecommunications, custodial, maintenance) aligned with organizational mission and budget requirements.

•Administered budget oversight for five EZ Pass transponders, tracking government vehicle transit throughout Tidewater area and accounting for all toll expenses.

•Ensure fiscal responsibility and effective use of public funds for all supply and service purchases.

•Participate in multi-agency conferences and hiring boards, documenting meeting minutes to facilitate collaboration and cooperation.

•Streamline administrative processes to eliminate productivity barriers and prevent directive duplication prior to data dissemination.

•Management of the Drug Free Workplace Program ensuring complete and accurate administrative documentation.

•Pursued professional development opportunities, applying newly acquired skills to enhance operational effectiveness.

2011 to 2012 Administrative Assistant in the Office of the Commander, Navy Region Mid-Atlantic, Norfolk, VA

•Provided executive-level support to three senior officers including Chief of Staff, managing complex business and social calendars with competing priorities.

•Coordinated high-level meetings between 10 Program Directors and 17 Commanding Officers, ensuring seamless communication and scheduling alignment.

•Managed comprehensive travel operations using Defense Travel System (DTS), processing reservations, travel orders, vouchers, and reimbursement claims for multiple executives.

•Served as primary liaison for office communications, screening calls, greeting visitors, and facilitating face-to-face, telephone, and electronic correspondence.

•Prepared executive-level documentation including correspondence, performance reviews, and fitness reports with meticulous proofreading and revision.

•Organized meeting logistics including room setup, PowerPoint presentation preparation, and material distribution.

•Developed and implemented Standard Operating Procedures to streamline office operations and improve efficiency.

•Executed data entry, budgeting, and procurement functions supporting daily office operations.

•Utilized Microsoft Office Suite daily for document creation, data management, and presentation development.

•Managed correspondence systems including mailing label creation and envelope preparation for outgoing communications.

2009 to 2011 Administrative Assistant, Training Supervisor, and Personal Chef for Commander, Strike Force Training, Norfolk, VA

Supervised three personnel preparing meals for the Admiral and guests, including numerous formal dinners for VIPs.

Training Supervisor I tracked Fiscal Year required training for 50 employees. Created job assignments, tracked vacation time, wrote performance reviews, and managed staterooms for 30 officers and visiting dignitaries. Acting Administrative Assistant to the Admiral for three-months. Responsibilities included maintaining the Admirals calendar, travel arrangements, meetings, and correspondence.

2007 to 2009 Office Administrator at Headquarters NATO Command, Norfolk, VA

Supervised the personnel, managed the operations, and provided culinary customer service for over 200 VIPs and command personnel in the largest ballroom in the command. Utilized a computerized system to make reservations, calculate food and beverage costs, order food, monitor inventory, and customer billing. Processed 400 monthly billing invoices. Supervised luncheons and private dinners. Trained temporary workers and additionally served as departmental training supervisor for 15 personnel.

2004 to 2007 Culinary Specialist at the Office of the Commander. Strike Group 10, Norfolk, VA

Prepared meals for an Admiral and 35 staff members. Supervised numerous personnel, wrote performance reviews, and trained all personnel. Position required extensive skills in budget administration, bookkeeping, and purchasing.

2001 to 2004 Administrative Specialist at Naval Support Activity, Norfolk, VA

Made reservations, managed the check-in/out process of 3,000 rooms, and the building maintenance program. Wrote reports, composed correspondence, calculated bills, and inspected rooms prior to departure.

EDUCATION AND SPECIALIZED TRAINING

Masters of Business Administration/ Human Resource Management from Columbia Southern University, Orange Beach, AL

Bachelor of Arts Degree in Human Resource Management from Columbia Southern University, Orange Beach, AL

PROFICIENCIES AND SKILLS

Human Resource Management/Training Computerized Record Keeping

Purchasing, Cost Controls, Budget Administration Supervisory and Management Training School

Culinary Arts, Basic and Advanced Training

AWARDS

Navy Achievement Medal (x3) Joint Service Achievement Medal

Civilian of the Quarter (NSA Hampton Roads) Numerous Letter of Commendation and Appreciation

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