Document Control Specialist
Resume:
Rachel Jacinto
510-***-**** *********@*****.***
SUMMARY: Detail-oriented Administrative and Document Control Specialist with multiyear supporting organizations through accurate data entry, document management, and customer service. Proven ability to manage multiple priorities, maintain confidentiality, and support cross-functional teams. Highly adaptable, bilingual (English/Tagalong), and proficient in MS Office and industry-standard database systems.
SKILLS:
Bilingual: English & Tagalog
Data Entry (Alpha & Numeric, 10- Key by Touch)
Microsoft Office: Word, Excel, Outlook
Document Control & Records Management
Quality Assurance & Compliance
Workflow coordination & Multitasking
Customer Service &Communication
File Scanning, Archiving & Retention
Shipping, Receiving & Inventory Support
EXPERIENCE:
Document Data Specialist National Forest Service’s Ogden, UT 11/2024 – 08/2025
(METASYS Inc. / Temp Agency)
Collected and registered all technicians’ documents such as drawings and blueprints in the companies
in house computer build software systems.
Reviews and updated documents for maintenance and quality control.
Kept other personnel updated on new document versions and how to obtain access.
Handled records across various departments and created templates for use by other personnel.
Maintained confidentiality regarding sensitive documents.
Established and maintained records retention timelines.
Handled records across various departments and created templates for use by other personnel.
Operations Processor Associate Wells Fargo Bank Salt Lake City, UT 04/2024 – 11/2024
(DEXIAN DISYS / Temp Agency)
Submitted shipment casework for OLW’s w/RSA devices via systems CIV, CCM, Gesso, etc.
Supported customers with inquiries on financial products and services using company in-house build
software computer systems.
Identified ways to improve customer support task by responding to and resolving customers inquiries and
complaints.
Interacted with immediate customer services team as well as internal and external customer on incoming
questions and concerns.
Collaborated with others to coordinate and perform as a team, as well as independently.
Shipped RSA Devices, sorting & packaging, and receiving documents.
Quality Assurance Tech Asst. Moog Medical Devices Salt Lake City, UT 07/2022 – 04/2024
(BC Forward / Temp Agency)
Entered data into the companies in house build software systems accurately and efficiently
Ensure data remained consistent acres the database and company RMA’s file systems.
Collected and registered all technicians’ documents such as drawings and blueprints, SOP, GDP, GMP in the companies
in house computer build software systems.
Reviews and updated documents for maintenance and quality control.
Kept other personnel updated on new document versions and how to obtain access.
Handled records across various departments and created templates for use by other personnel.
Maintained confidentiality regarding sensitive documents.
Established and maintained records retention timelines.
Shipped RSA Devices, sorting & packaging and receiving documents.
Document Control Asst. Becton Dickson SLC, UT 10/2021 – 07/2022
(Cygnet Systems /Temp Agency)
Collected and registered all technicians’ documents such as drawings and blueprints, SOP, GDP, GMP
in the companies in house computer build software systems.
Review and update documents for maintenance and quality control.
Keep other personnel update on new document versions and how to obtain access.
Handle records across various departments and create templates for use by other personnel.
Maintain confidentiality regarding sensitive documents.
Establish and maintain records retention timelines.
Office Asst. / Data Entry Republic Bank Bountiful, UT 06/2013 – 10/2021
Assist President and Chief Financial Officer as needed and perform other duties as assigned.
Played all bills using Peachtree. Errands, Bank Deposit, Post Office, Office Supply, etc.
Alpha and numerical data entry on an Excel spreadsheet and using in house computer build software systems.
Made appropriate inputs and entries in the Spark System, deposits, funds, payments.
Sent wires from Bankers Bank of the West, Bank One, and TIB.
Ran Back up on each day of the week and review balances, making corrections where needed.
Verified all documents data and chips reports are updated.
Requested document files or prepares for “off-site” storage shipments elsewhere when needed.
Assemble Board Package and Senior Loan/ Committee Packages for monthly meetings.
Called vendors to request update contact info.
Made folders for new vendors sorting incoming mail, copying, printing, and preparing outgoing
mail and ordering office supplies as needed.
Scanner / File Clerk The Department of Navy HRSC-SW San Diego, CA 08/2008 – 06/2013
Scanned the Official Personal Files (OPF) folders using a bar code scanner and using companies in house
build software systems.
Replied to all e-mail requests and provide the official personnel file folders ready for pick up.
Numerical and alpha data entry into the in-house computer system, prepped numerical and alpha for folders to be file.
Scanned architect drawings and manuals, scanned A/P’s monthly invoices, copying.
Scanned multi documents using Fujitsu machine scanner, renaming documents in the in-house computer system.
EDUCATION:
High School Diploma Santa Barbara High Santa Barbara, CA
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