Administrative Support Data Management
Resume:
Dyan C. Carter
*******@*****.***
**** ******** *****, *******, ** 77016
Targeting Administrative Support/Document Control Opportunities Administrative professional currently seeking new opportunity to leverage more than twenty years of experience. Pursuing an office technology certification. Highly organized, efficient and skilled in a variety of administrative support tasks, including:
Computer Skills
Experience
Data Management Specialist April 2023 - Present
Halliburton (Completion Tools - Halliburton Technology Center) 445 Woodline Drive, Spring, TX 77386
• Created and maintained integrity of project data files consisting of technical data, engineering and supplier drawings, purchase orders, technical specifications and other project required data.
• Updated and maintained engineering data base files with information contained in more complex engineering job packets (i.e. bill of material, design specifications, etc.).
• Reviewed data against engineering standards prior to loading and works with supervisor and/or technical team members to resolve non-conforming data.
• Assigned data integrity projects that required some analysis to determine differences from engineering standards.
• Coordinated image file creation using reproduction equipment and auto programs.
• Ensure the integrity, control and availability of the documents stored within the Product Data Management System.
• Created and maintained integrity of product data files consisting of technical data, engineering and supplier drawings, purchase orders, technical specifications and other product required data.
• Assisted senior staff members with availability, coordination and processing of product Data Management System data to manufacturing systems.
• Implement established data/documentation procedures.
• Analyze data and recommend improvements to individual user methods, processes, standards, lessons learned and best practices. Draft methods, processes, standards, lessons learned and best practices. Configuration Data Management Specialist April 2021 - April 2023 ePro LLC (NOC subcontractor at the Neutral Buoyancy Laboratory) 13000 Space Center Blvd, Houston, TX 77059
• Responsible for maintaining various baselines via master files, library documents, change control records, databases, drawing files, as-built records, and quality records while providing project lifecycle management support. Prepares, edits, and maintains contract documentation for CX (NASA), CX12/NBL (NASA), and program/contract projects in support of Technical Documentation.
• Responsible for maintaining and adhering to a system of CDM control for the preparation, release, and distribution of NASA and program documentation, ensuring the quality and availability are consistently maintained.
• Responsible for preparing, proofing, maintaining, and controlling contract documentation using Microsoft Office software for NASA and program projects in support of Technical Publication activities.
• Responsible for preparing, maintaining, editing, and controlling of documentation in various formats, including .doc/.docx, .pdf, .xls/xlsx, and engineering/CAD drawings.
• Responsible for preparing, maintaining, editing, and controlling documents in various fields, such as quality records, quality management system (QMS) procedures, source and specification control drawings, soft goods patterns, manufacturing documentation, customer data deliverables, and other documentation as required by the program.
• Responsible to understand and interpret formatting requirements specified in NOC contracts to ensure compliance with customer and program standard formatting directions.
• Responsible for configuration management of software code and associated databases throughout the lifecycle, in accordance with the program's software quality plan.
• Responsible for performing other contract-related duties as required.
• Provided administrative support for the Neutral Buoyancy Laboratory (NBL) Operations Contract (NOC) at NASA Johnson Space Center, Houston, Texas.
• Maintenance of contractual and company documentation and drawings, including libraries and master files.
• Office Organization & Administration • Scheduling & Calendaring
• Records & Database Management • Meeting & Event Planning
• Document Control • Filing & Data Entry
• Invoicing & Contract Coordinator • Timekeeping & Exceptions
• Spreadsheets & Reports • Content Management System (CMS)
• Microsoft Word Intermediate • Microsoft Access • Adobe PRO
• Microsoft Excel Intermediate • Microsoft SharePoint • SAP
• Microsoft PowerPoint Intermediate • Microsoft Outlook / Lotus Notes • Microsoft Office 365
• Maintain and store data artifacts in both electronic, web-based environment, and manual filing systems, conforming to Government (NASA) and Company configuration management standards and policies.
• Responsible for maintaining a system for the preparation, release, control and distribution of all project documentation, ensuring the quality and availability of all NOC documentation.
• Responsible for preparing, proofing, and maintaining contract documentation using Microsoft desktop publishing software for NOC tasks and projects in support of Technical Publication activities.
• Documentation consists of various word documents, engineering drawings, Quality records, Quality Management System procedures, source and specification control drawings, soft goods patterns, manufacturing documentation, customer data deliverables, and other documentation as required by the contract.
• Responsible for understanding and interpreting formatting requirements specified in NOC contracts to ensure compliance with customer and NOC standard formatting directions.
BHOS Documentation Lead, (Document Production Specialist II) December 2013 – October 2020 Baker Hughes Company 2001 Rankin Road, Houston, TX 77073
• Support the Quality Management System by creating, editing and reviewing documents, assuring alignment to ISO/API standards.
• Format technical and non-technical documents for publishing in the Microsoft SharePoint repository for document maintenance and control.
• Edit, format and publish translated (Spanish and Portuguese) documents.
• Monthly collect data and produce a year-to-date status of the published processes for the BHOS Process Team.
• Maintain and organize data for the BHOS Migrations Team.
• Submit timely and accurate expense reports.
• Provide administrative and management support in a high-paced environment. Results:
• Successfully completed Content Management System (CMS), Author-It training.
• Received an Energized Award for the support on the Tubular Services Project technical documents. Customer Service Rep II (Document Control Administrator) January 2008 – December 2013 Houston Airport System 16930 John F Kennedy Blvd, Houston, TX 77032
• Document controller for the construction projects; receive, log and track contracts and contract /procurement documents for various projects.
• Research information involving construction audits.
• Maintain a highly structured database of documents and hard copies on file.
• Prepare reports, spreadsheets and presentations.
• Advanced knowledge of SharePoint 2010 for maintaining documentation; manage records both electronic and hard copy
• Taking notes for the regularly schedule project management meetings.
• Serve as a liaison between ID Security Office and internal/external employees to maintain clear communication regarding badge status, access privileges and security regulations and policies.
• Front desk receptionists backup. “
Results:
• Earned “outstanding” ratings on annual reviews for the past four years. Recognized for high-quality work, organizational strengths and exceptional customer service delivery.
• Successfully completed the Construction Audit Training conducted by Jefferson Wells.
• Excelled within a deadline-intensive environment, ensuring the accurate and on-time completion of all projects. Training Coordinator January 2001 – January 2008
ExxonMobil Corporation 800 Bell Street, Houston, TX 77002
• Provided administrative and management support within a global organization.
• Coordinate and organized the schedule for a wide range of training programs for internal employees for Global Human Resource Services organization and Development Company.
• Reconciled invoices for accuracy of payment ensuring contract compliance.
• Maintained the vendor contract database. Logged, reviewed and tracked contract cost and monitored database for expiration dates. Ran reports from vendor database.
• Reviewed and edited technical manuals and papers to ensure correct grammar and formatting for training and managerial purposes.
• Scheduled and hosted quarterly safety meetings for ~500 employees.
• Review and edit presentations for Recruiting Manager presentations for new hires and section managers.
• Trained and assisted new employees with the daily tasks and processes according to the department policies.
• Reconciled and entered time exceptions for exempt and non-exempt employees.
• Maintained current information for the prototype box of training materials specific to the each training course provided by Program Advisors.
• Coordinated the room layout, classroom material shipment and refreshment orders for assigned classes.
• Produced reports from SAP for the relevant courses or requestor. Results:
• Demonstrated the ability to learn new organizational processes, workflows, policies and procedures with minimal ramp-up time.
• Identified billing errors and recovered ~$1,800 in vendor overpayments. Implemented tracking mechanisms to prevent future recurrences.
• Created databases and spreadsheets that improved inventory management and reporting accuracy.
• Assisted in accomplishing a 100% incident free campus for the two years that I served on the safety committee Education
Houston Community College
Current Pursuing Associates in Business Technology Program Highlights:
• Organizational Management
• Business Communications
• Leadership & Supervision
• Project Management
• Human Resource Management
• Office & Computer Systems
• Critical Analysis
• Interpersonal Relations
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