Records Management Litigation Support

Jennifer Stokes

Tallahassee, FL *****

*********@*****.*** 850-***-****

linkedin.com/in/jennifer-stokes-31115493

Professional Summary

Detail-oriented and experienced legal and administrative professionals with over 15 years of records management, litigation support, regulatory compliance, and public outreach across government, insurance, and legal sectors. Proven ability to coordinate multi-agency activities, communicate clearly with diverse populations, and support outreach and education efforts.

Core Skills

• Records Management & Compliance (State/Federal)

• Public Records Requests & Redaction (Adobe Acrobat Pro, GovQA)

• Legal Document Preparation & Litigation Support

• Microsoft Office Suite & Teams GovQA Adobe Pro

• Notary Public Document Certification

Certifications

Florida Certified Records Manager

Florida Records Management Association May 2025

Florida Notary Public, NNA Certified Active

Education

Associate of Science in Professional Studies

Purdue University Global, West Lafayette, IN June 2022

Legal Secretary Certificate

Purdue University Global, West Lafayette, IN December 2021

Professional Experience

Records Administrator

Citizens Property Insurance Corporation – Tallahassee, FL

April 2023 – Present

• Maintain and organize records related to claims, underwriting, litigation, and compliance.

• Ensure compliance with regulatory standards and retention policies.

• Support legal teams by producing responsive documentation for audits and investigations.

• Provide staff training on proper records handling and secure data practices.

Paralegal Specialist

Florida Department of Corrections – Tallahassee, FL

April 2020 – April 2023

Draft legal documents such as motions, petitions, and correspondence for inmate record requests.

Prepare and organize case files, exhibits for hearings and court filing.

Coordinating the preparation, service, and filing of documents with courts, administrative tribunals, and other oversight bodies.

Assist with public records requests, ensuring proper redaction and compliance with confidentiality laws.

Support administrative tasks: scheduling hearings or meetings, preparing agendas, taking minutes, handling travel arrangements of attorneys, etc.

Legal Administrative Assistant

Department of Children & Families – Tallahassee, FL

October 2012 – April 2020

• Provided legal support, e-filing, and document preparation for child welfare cases.

• Maintained litigation calendars and supported attorney caseloads.

• Processed public records requests and performed certified notarial duties.

• Assisted with records retention, destruction, and agency compliance.

Regulatory Specialist I

Florida Department of Health – Tallahassee, FL

June 2007 – October 2012

• Supported investigations of licensed medical professionals and coordinated evidence collection.

• Drafted subpoenas, settlement agreements, and violation notices.

• Assisted with administrative hearings and ensured deadlines were met.

• Processed public records requests with attention to HIPAA and privacy standards.

Contact this candidate