Executive Assistant Project Manager
Resume:
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CONTACT
Harrisburg, PA *****
*********@*****.***
SKILLS
Project Lifecycle Management
Provider, Executive & Stakeholder Communications
Cross-Functional Team Leadership
Timeline, Resource & Budget Oversight
Risk Assessment, Mitigation & Change Management
Process Improvement & Workflow Optimization
Meeting Facilitation, Documentation & Reporting
Data Analysis & Reporting
Tools: Workday, MS Project, RAIDQ, Smartsheet, Jira, Asana, SharePoint, Microsoft Office Suite, Slack
PMP-certified Project Manager and Executive Assistant with 10+ years of experience leading cross-functional initiatives in healthcare, education, and government sectors. Skilled in executive calendar management, meeting facilitation, travel coordination, and confidential communications, while also managing enterprise-wide projects that streamline processes and strengthen organizational performance. Adept in provider communications, stakeholder engagement, and regulatory compliance, with expertise in aligning project outcomes to strategic goals. Experienced in training and supporting large teams, integrating new systems and AI-driven tools into daily workflows, and driving collaboration across global stakeholders. Recognized for combining organizational excellence and discretion with strategic planning and data-driven decision-making to ensure initiatives are completed on time, within scope, and with high-quality outcomes.
WORK HISTORY
Project Coordinator (Workday) - Contract Remy Corporation
PA General Assembly
May 2024 – September 2025
Prepared accurate and timely meeting minutes, maintained action trackers, and distributed documentation that supported strategic decision-making and project alignment.
Conducted risk assessments, identified potential issues, and developed mitigation strategies to minimize impact on scope, schedule, and budget.
Developed and maintained detailed project plans covering scope, timelines, and resources, successfully managing projects.
Coordinated project scheduling activities, establishing timelines, milestones, and dependencies to ensure on-time delivery.
Oversaw implementation phases by monitoring progress, managing workflows, and resolving operational bottlenecks.
Engaged stakeholders at all levels through clear communication, weekly status updates, and alignment of project goals with organizational priorities.
Collaborated with cross-functional teams to track deliverables, manage changes, and maintain alignment with established standards.
Delivered comprehensive reporting and documentation, producing executive dashboards and progress reports biweekly to support data-driven decisions.
Executive Assistant/Project Manager Pennsylvania State Education Association
October 2020 - May 2024
Documented key decisions, action items, and follow-ups from executive and cross-functional meetings, ensuring clarity and accountability across stakeholders.
Managed the Executive Officer’s calendar, prioritized requests, and ensured deadlines were met.
Facilitated communication between executives, board members and teams, supporting clear collaboration.
Served as primary point of contact for scheduling and project coordination, balancing resources and minimizing conflicts.
Managed logistics for travel, external engagements, and project deliverables with precision and attention to detail.
Supported executive priorities by preparing materials, streamlining workflows, and tracking project milestones.
Proactively identified risks and implemented solutions to keep high-visibility initiatives on track.
Maintained discretion in handling sensitive project and organizational information.
Oversaw vendor contracts and budgets, negotiating savings that improved resource allocation.
Delivered project status updates and executive briefings to leadership, enhancing decision-making and provider engagement.
Maintained accurate project documentation for leadership reporting and audit readiness.
Designed and implemented process improvements that increased operational efficiency and project throughput.
Executive Assistant/Project Manager/Accreditation Manager Pennsylvania Dept of Corrections July 2016- October 2020
Monitored and reviewed project progress, identifying areas for improvement and efficiencies.
Prepared detailed progress reports for Executive-level staff, presenting key insights.
Coordinated end-to-end execution of multiple projects, achieving organizational and business goals.
Maintained accreditation for DOC institutions according to ACA Standards.
Provided comprehensive high-level support to the Deputy Secretary of Re-Entry, ensuring smooth executive operations.
Managed special projects related to internal executive activities, meeting project deliverables, deadlines, and budgets.
Facilitated team meetings, leading discussions on action items and project statuses with the Deputy Secretary.
Analyzed data and implemented solutions to enhance project processes and overall efficiency.
Drafted correspondence representing the project team and maintained effective communication.
Arranged travel and maintained the calendar for the Deputy Secretary, ensuring seamless daily operations.
Special Assistant / Project Manager Maryland Division of Parole and Probation
September 2000 - July 2016
Managed end-to-end meeting documentation, from drafting agendas to distributing finalized minutes, ensuring alignment with project timelines and leadership priorities.
Managed the Director of Special Operations calendar and priorities, aligning scheduling with organizational strategy and project deadlines.
Oversaw logistics and vendor contracts, negotiating savings and optimizing resource allocation.
Supported enterprise initiatives by preparing materials, tracking milestones, and managing workflows.
Delivered project briefings and updates to leadership, enhancing decision-making and stakeholder engagement.
Implemented process improvements that boosted efficiency, reduced cycle times, and improved outcomes.
EDUCATION
Juris Doctor (JD)
University of Baltimore School of Law
Bachelor of Science (BS) Criminal Justice
University of Maryland Eastern Shore
Project Management Professional (PMP) – PMI
Insurance License – NIPR #20548995
Generalist AI Certification – Outskill
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KIMBERLY NOEL, JD, PMP
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