Project Coordinator Order Processing

Melissa M. Thomas

Crosby, TX ***** 281-***-****

Professional Summary

Experienced Purchasing & Project Coordinator with 10+ years in residential construction and renovation. Skilled in procurement, budgeting, order processing, and jobsite coordination, with a proven ability to collaborate across estimating teams, accounting, and field personnel. Reentered the workforce after managing a household of 6 and homeschooling special needs twins, bringing a renewed drive and hands-on experience in order processing, reporting, and project support. Also founded and currently operates a small online product-based business, reinforcing my strengths in procurement, operations, and attention to detail utilizing software programs. Adaptable, calm under pressure, and eager to advance and grow into a leadership role within purchasing.

Core Competencies

Purchasing & Procurement Interior Design Principles Homebuilding and Construction Operations Budget Management Small Business Operations Architectural Systems & Design Fundamentals Space Planning & Material Selection Supply Chain and Business Process Management Accounting & Bookkeeping Financial Management Negotiation

Software: Microsoft Office Suite(Excel, Word,PowerPoint,Outlook), JD Edwards ERP, AS400, AutoCAD, CPCS, Net Collect, Q&A, Volo View, OmniForm, Adobe Acrobat, 10-Key by Touch.

Professional Experience

Processing Clerk

Federal Reserve Bank July 1998-Aug 2001

●Processed financial transactions and problem-solved reconciliation issues.

●Generated comprehensive reports for analysis.

●Member of committee to better the atmosphere of the department.

●Controlled the entire workflow of the department.

●Trained new hires and helped lead team workflow improvements.

Purchasing Coordinator

Newmark Homes Oct 2001–May 2004

●Handled procurement and budgeting for high-volume new home construction projects.

●Created and managed detailed Purchase Order(PO) requests for interior and structural materials.

●Ordered lighting, plumbing fixtures and appliance packages based on home plans and option selections.

●Maintained and updated vendor pricing databases and specification templates.

●Interfaced daily with numerous superintendents and construction teams to ensure correct quantity, quality, and timely delivery of long-lead materials.

●Resolved invoice discrepancies and processed credits and debits efficiently with accounting.

●Generated process improvement reports to assist management in decision-making.

●Supported plan, elevation changes, and upgrades by updating material needs and adjusting POs accordingly.

Purchasing Coordinator

Perry Homes May 2004–June 2005

●Managed material purchasing for multiple builds, including placing POs, EPOs, change orders, and tracking deliveries.

●Revamped lumber purchasing system by eliminating outdated item numbers and creating new, company-wide item catalog within company computer software programs.

●Regularly collaborated cross-functionally with estimating, superintendents, accounting, and team members.

●Processed and documented change orders and back charges with precision, reducing budget discrepancies.

●Tracked order fulfillment and resolved vendor issues to prevent delays in construction timelines.

●Trained new purchasing staff in PO entry, vendor communication, and internal procedures.

Purchasing Project Assistant

MHI Homes June 2005–March 2008

●Coordinated bids, PO’s, EPO’s, Change Orders (upgrades), and vendor contracts for multiple concurrent residential construction projects.

●Tracked budgets, identified cost variances, and proactively addressed discrepancies collaborating cross-functionally with accounting, construction, estimating and purchasing teams.

●Transitioned vendor communications from paper work orders to digital POs, cutting response time by 40%.

●Supported setup and ongoing management of the vendor web portal and design center workflows.

●Maintained project documentation including take-offs, spec sheets, and material requests.

●Collaborated with both internal and vendor accounting teams to verify invoices and resolve payment issues, avoiding payment delays.

Household Operations & Procurement Manager

Private Household March 2008–Present

●Led all aspects of operations for a team of six, including home educating autistic twins, financial administration, budgeting, scheduling, administrative tasks, and home maintenance.

●Created, maintained, and coordinated detailed calendars, managed insurance and medical documentation, and completed annual tax preparation.

●Designed and maintained home interiors, combining functionality and aesthetic for team safety and wellness.

●Performed hands-on repair work including drywall, plumbing, hardware, appliances, flooring, electrical, and repurposing & refinishing furniture.

●Led all family logistics and planned complex social events and educational outings budgeting cost and time management.

●Applied high-level problem-solving, adaptability, and multitasking to maintain a stable, safe, and efficient living facility.

●Developed and implemented individualized educational curriculum and managed speech, Applied Behavior Analysis (ABA), and occupational therapy coordination.

●Navigated high-stress situations with a calm and problem-solving mindset, ensuring stability and safety for all team members.

Freelance Purchasing & Project Coordinator

I Restoration and Renovations Sept 2019–March 2024

●Oversaw procurement of materials for residential renovation projects, including vendor selection, purchase order (PO) entry, and cost tracking.

●Negotiated with suppliers and vendors to secure competitive pricing and on-time delivery of construction materials.

●Monitored and updated project budgets, reviewed invoices, and processed back charges.

●Supported project managers in managing vendor relationships, reviewing scopes of work, and resolving jobsite issues.

●Implemented purchasing workflows using spreadsheets and manual tracking systems; familiar with ERP systems and construction management platforms including JD Edwards, AS400, MS Excel and similar tools.

Sole Proprietor

JadedTwinSkyes Sept 2024–Present

●Founded and currently operates an online aromatherapy and fragrance store offering original handcrafted essential oil-only blends.

●Researched the therapeutic properties of over 100 essential oils to formulate 307 unique blends for well-being and mimicking designer fragrances using only all-natural ingredients.

●Created and maintained inventory management spreadsheets, including original design recipes, custom item numbers, cost tracking, and stock levels.

●Sourced raw materials from multiple vendors, negotiated pricing, and monitored supply costs to maintain profitability.

●Developed marketing strategies including free sample programs, gift incentives, and personalized customer experiences to increase retention, referrals, and maintain an A+ sales rating.

●Designed all product packaging and managed end-to-end order fulfillment through e-commerce platform.

Education & Certifications

Allison.com Completed 43 hours 2025

Certificate in Purchasing and Supplies Management

●Completed Purchasing and Supplies Management course, covering Procurement Strategies, Supplier Relations, Contract Management, Negotiation Techniques, Conflict Resolution, and Inventory Optimization

Certificate Accounts Payable(AP) Management

●Received Certificate in AP Management which examined the Fundamental Principles and Importance of AP Management, Key Terms and Concepts, Payment Processing Methods, Procedures, and Systems, Vendor Selection, Onboarding and Management, Data Informed Decision Making, Audit Preparation and Procedures, AP Reports Generation and Analysis, Error and Fraud Preventing Financial Controls, and Expense Management.

Certificate in How To Use A Purchase Ledger

●Learned Accounting Principles that mandate the use of a (PLCA) Purchase Ledger Control Account, Purchase Ledgers, Sub-Ledgers, Buy-Ledgers, Reconciliation, and Bookkeeping.

Certificate in Effective Practices for Sourcing, Purchasing, and Procurement

●Succeeded complete understanding of Procurement Process Key Components and Stages, Legal Considerations, Negotiation Strategies, Operational Purchasing, Strategic Purchasing, Project Purchasing, Supplier Management Relationships, Sourcing Strategies, and the Overall Significance of Procurement in Organisational Operations.

Certificate in Basics in Estimating Construction Costs

●Studied the various components of the Construction Industry, Estimator Roles and Responsibilities, Types of Cost Estimates, Estimating Methods, and the Elements and Fundamental Factors of a Cost Estimate including Overall Impact on an Organization.

Certificate in Introduction to Architectural Studies

●Acquired knowledge in Fundamentals of Architecture, Architectural Systems, Orders, Commodities, Primary Design Elements, Ancient Architecture, Architectural Ideas & Movements, Architectural Styles, and Interior Design Principles Including Color Theory and Lighting Strategies.

Diploma in Interior Design

●Comprehensive training in Interior Design Principles, Spatial Planning, Material Selection, Lighting, and Project Execution

Langham Creek High School

Houston, Tx Received Diploma

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