Executive Assistant Office Manager
Resume:
**** ****** **, **** **** CITY, US, ***** • *********@*****.*** •
DENISE BEGAY
Executive Assistant
PROFESSIONAL SUMMARY
Executive Assistant with over 28 years of extensive expertise in organizational leadership and strategic project management. Demonstrates a visionary approach in fostering seamless communication and collaboration across departments, enhancing operational efficiency and driving innovative solutions. Committed to leveraging advanced time management and event coordination skills to support executive teams and align with company objectives. EMPLOYMENT HISTORY
ADMINISTRATIVE ASSISTANT/RRECEPTIONIST Aug 2024 - Oct 2025 Reichert Wealth/RFP Property Murray, UT
OFFICE MANAGER 2020 - Aug 2024
Crown Chocolate
OFFICE MANAGER 2010 - 2019
Vertiv - Electrical Reliability Service
Managed daily administrative tasks, enhancing office efficiency and client satisfaction. Coordinated schedules and communications, resulting in improved workflow and reduced delays. Implemented a new filing system, ensuring quick access to client information and documents. Assisted in financial reporting, contributing to accurate and timely submissions. Facilitated smooth client interactions, boosting positive feedback and repeat engagements. Streamlined office operations by implementing new filing systems, resulting in improved document retrieval times. Coordinated schedules and meetings for executives, ensuring seamless communication and effective time management. Maintained accurate records of client interactions, contributing to better client relations and measurable improvements in follow-up efficiency.
Efficiently managed confidential data and streamlined filing systems, enhancing office organization. Delivered top-tier customer service, resolving client issues promptly via phone and email. Regularly reconciled financial records, ensuring precise account balances and budget integrity. Fostered strong vendor relationships, optimizing supply chain logistics and transportation. Tracked and communicated shipment details, ensuring timely delivery and client satisfaction. Evaluated financial records and identified discrepancies, implementing corrective measures that ensured accurate budget tracking and compliance.
Facilitated communication between departments, ensuring seamless information flow and timely resolution of client issues to strengthen relationships.
Introduced a digital filing system, optimizing document storage and access, which significantly reduced physical clutter and improved data retrieval speed.
Efficiently managed confidential records, enhancing data security and access control. Delivered high-level customer service, resolving client issues swiftly via calls and emails. Streamlined filing systems, improving document retrieval and office efficiency. Orchestrated office events, ensuring seamless coordination and participation. Led special projects, optimizing schedules for improved workflow and productivity. Streamlined office operations by implementing a digital filing system, enhancing document retrieval speed and reducing physical storage needs.
Coordinated logistics for company events, achieving seamless execution and positive feedback from participants, boosting team morale.
Developed a client follow-up process, significantly improving response times and strengthening customer relationships. Maintained accurate records of office expenditures, ensuring adherence to budget guidelines and facilitating financial planning.
Implemented a digital filing system, significantly enhancing document retrieval speed and reducing physical storage needs. Orchestrated office events, ensuring seamless coordination and achieving positive feedback from participants, boosting team morale.
EXECUTIVE ASSISTANT 1997 - 2007
Dyno Noble
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Served as a liaison between departments to facilitate effective communication throughout the company.
• Organized and coordinated conferences and monthly meetings.
• Answered high volume of phone calls and email inquiries.
• Provided professional administrative support during board meetings.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives. EDUCATION
1983 - 1984
Salt Lake Community College Salt Lake City, UT
Classes in transportation management
SKILLS
Creativity (Expert), Leadership, Organization, Problem solving, Teamwork (Experienced), Customer Engagement (Expert), Time Management (Experienced), Event Coordination (Experienced), Project Management (Skillful), Oracle (Skillful), SAP (Skillful), Transportation and Shipping (Experienced).
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